Reserving a Facility

Reserving a Facility

Procedures for completing the Agreement for the Use of University Facilities

  • Call the person in charge of making reservations to determine if your requested date is available.  Ask the facility manager to hold the date.  If the space is available this does not mean the event  is approved.  Events are not approved until you complete all paperwork and receive an approval email from the Center for Student Involvement & Leadership.
  • Complete and return the Event Registration form to the Center for Student Involvement & Leadership. 
  • After completing the form, the Event Coordinator should a meeting with the Director of the Center for Student Involvement & Leadership to talk about the basic information and the event specifics.
  • After the meeting, the Director of the Center for Student Involvement & Leadership or a designee will email a copy of the Agreement for the Use of University Facilities to the appropriate stakeholders for approval.  This may  include  Facility Manager, University Police, Student Organization Advisor, Technical Operations, and University Dining (if necessary).
  • A final email will be sent to everyone, including the Event Coordinator, confirming the events approval.  Your event it not approved until you receive the final email.  DO NOT sign any contracts and start promoting the event .

Reserving different places around campus

Any organization needing to schedule a program or event utilizing a campus facility must complete all the necessary paperwork for that facility and go through the designated scheduler for that facility. The following list should be helpful in determining to whom you should go when scheduling an event

Location

Who to talk to

Phone Number

Building

SMC Rooms

SMC Info Desk

872-3510 or

http://astra.millersville.edu/Astra/Portal/GuestPortal.aspx

SMC

Classrooms

Astra

http://astra.millersville.edu
/Astra/Portal/GuestPortal.aspx

On-line

Gymnasiums

Intramurals & Recreation

872-3705

Pucillo Gym

Outdoor Space (Quad)

CSIL

872-3506

SMC 118

Bolger Conference Center

University Dining

872-3443

Gordinier Hall