Maintaining Financial Aid Eligibility

NEW Satisfactory Academic Progress (SAP) Policy

Beginning with the 2012-13 academic year, Satisfactory Academic Progress for Federal Aid will now be calculated differently than was previously done. These changes will be benefical to students by allowing further flexibility in withdrawing from or repeating courses.The new policy states that the student must earn 75% of ALLcredits attempted in order to retain federal financial aid for the following year. Repeated courses count as attempted, but not as new credits earned (same as the previous policy). This policy now becomes CUMULATIVEover the student's entire college career. Progress will be reviewed after the end of the Spring semester, but will take into account all of your previous academic history. This policy is in effect for FEDERAL AID ONLY. The PHEAA state grant policy remains the same, which is 24 credits earned per academic year as a full-time student.

Example:

A student has attempted 30 credits but only earned 24 credits, therefore the student has earned 80% (24 credits ÷ 30 credits).

Some notes regarding SAP

  • We recommend that a student contact the Office of Financial Aid to determine the number of credits s/he is short for receiving aid. Sometimes this calculation can be very difficult, so instead of trying to determine the number of credits needed on your own, you should verify it with the Office of Financial Aid by speaking to one of the counselors. We cannot give this information to anyone but the student, so please do not have your parents or anyone else call on your behalf – it must be given to the student only because it is so closely related to grades, which are protected under FERPA.

    You can view more information about FERPA from the U.S. Department of Education. Please note, the Authorization to Release Information Form completed for the Office of Financial Aid, does not authorize us to release this information to a parent or any other individual.

  • If a student appeals and the appeal is approved, his/her aid is not reinstated until the fall semester, meaning that if the student is taking courses over the summer, s/he will be required to pay for those him/herself or by using an Alternative Loan that does not require SAP.
  • If the student takes a course (or courses) over the summer at Millersville University, we are usually able to assist the student with his/her fall bill, either by having the aid reinstated and processed before the bills are ready or before they are due, as long as the student has take the course(s) in Summer 1 or 2. Generally, if the student takes a course during the Summer 3 session, we are unable to help the student with his/her fall bill because the grades are not posted for that summer session until after the due date and after the date where the Bursar’s Office drops student’s schedules for non-payment. It is the recommendation of the Office of Financial Aid that a student takes summer courses during Summer 1 or 2.
  • If the student takes a course (or courses) at another institution (college, university, community college, etc.), the student should first complete the Authorization for Transfer of Credits from the Registrar’s Office to be sure the credits will transfer. We recommend the student take the course as early in the summer as possible because it takes time for the grades to be posted at Millersville University.

    In general, it takes about one week for grades to post at the other institution, then they must send an official transcript to Millersville University (be sure you have requested the transcript be sent from the other school), which then must be reviewed by the Registrar’s Office at Millersville University and then posted on your Millersville University account (through MAX). In total, we usually say it takes about 3-4 weeks from the end date of your course before the grade is posted on a student’s Millersville University account.

    It is the responsibility of the student to contact the Office of Financial Aid once the grade has posted on his/her Millersville University account. Transfer credits are not automatically reviewed by the Office of Financial Aid.

  • If the student uses the fall term at Millersville University as a make-up, we will automatically review grades once they are posted on the student’s account. It is still a good idea for the student to contact the Office of Financial Aid once they see grades posted to be sure the aid was reinstated and the amounts of the aid that can be credited towards his/her spring bill (if it has not already been paid).
  • If the student does not plan return to Millersville University for the fall term, s/he needs to contact the Registrar’s Office about taking a Leave of Absence, so s/he can return for the spring semester. Please note: the student will still not receive any aid until the required number of new credits has been passed.

    If the student plans to take courses at another school during the fall term, those credits will have to be transferred to Millersville University and posted to his/her account before financial aid can be processed. In general, it takes about one week for grades to post at the other institution, then they must send an official transcript to Millersville University (be sure you have requested the transcript be sent from the other school), which then must be reviewed by the Registrar’s Office at Millersville University and then posted on your Millersville University account (through MAX). In total, we usually say it takes about 3-4 weeks from the end date of your course before the grade is posted on a student’s Millersville University account.

    It is the responsibility of the student to contact the Office of Financial Aid once the grade has posted on his/her Millersville University account. Transfer credits are not automatically reviewed by the Office of Financial Aid. If the student takes no credits during the fall term, s/he will still not receive aid for the spring term because s/he did not pass the required number of new credits.

Maximum Student Aid Payments

PA State Grant — There is a maximum of 8* award payments for full-time undergraduate students.

*Equivalent maximum payments and semesters have been established for students who are less than full time.

Maximum Length of Program and Eligibility

Federal Regulations state that a student must complete his/her undergraduate program in 150% of the time of the scheduled length of the program. The standard length for students pursuing an undergraduate Bachelor's degree at Millersville University is the equivalent of 120 credits. (For students working towards an Associate's degree - the standard length is the equivalent of 60 credits).

Regardless of receipt of any federal financial aid during the undergraduate Bachelor's degree program, a student may only receive federal financial aid [including Federal Pell Grant, Academic Competitiveness Grant (ACG), National Science and Mathematics Access to Retain Talent (SMART), Grant, Federal Supplemental Educational Opportunity Grant (SEOG), Teacher Education Assitance for College and Higher Education (TEACH) Grant Program, Federal Perkins Loan, Federal Work-Study, Federal Stafford Loan, and Federal PLUS Loan] up to 180 credits attempted (90 credits attempted for Associate's degree candidates).

Please be aware that your financial aid may be adjusted if you have attempted more than 168 credits (78 credits for Associate's degree candidates).

Courses in which students withdraw or receive an incomplete will count toward the number of attempted credits. The Office of Financial Aid will notify students when this credit limit is reached.

Transfer Students - All transfer credits accepted by Millersville will count toward the 180-credit limit.

Academic Dismissal

A student who is dismissed from Millersville University for academic reasons will be eligible for financial aid only if they have met the prescribed number of credits for academic progress at the time of the student’s initial semester of re-entry to Millersville University.