Steps to Working on Campus

Steps to Working on Campus

STEP 1 - Getting Hired

Finding a Job

There is no central place on campus or online for students to find an on-campus job at Millersville.

  • Search the MU Career Connection job database: www.millersville.edu/elcm/career-connection However, not all on-campus jobs will be listed.
  • Contact different professors, departments or offices directly to ask about job openings or future positions.

Examples: Housing, Dining Services, Information Technology, McNairy Library, Student Memorial Center, University Store, Fitness Center, Tech Ops, Banking Center, Ticket Sales,

Verification Letter

When you have a job offer from an employer, contact Global Education at International.Students@millersville.edu. Global Education will email you an Employment Verification Form that you must give to your employer to fill out and complete.  This is necessary to receive a Social Security Number. 

STEP 2 - Social Security Number

Getting a Social Security Number

In order to be authorized to work, receive money for work, pay taxes, , or open up a bank account at certain banks in the United States, you need a Social Security number. The social Security Number is also known as a Tax Identification Number. It is a code that the government uses to track and report on a person’s earned income. 

 How do I get a Social Security Number? 

  • First, you need a job offer from an on-campus employer.
  • Then you need your employer to complete the Employment Verification Form.
  • Global Education will then sign you up for a Social Security appointment. You may go to the appointment on your own, or ask for Global Education staff to drive you. This process can take around 2.5 hours depending on the day/time.

 What do I need to bring with me to the Social Security Office? 

  • The Application for a Social Security Card – You can complete this on your own or with Global Education
  • Sponsorship letter – From Global Education
  • Employment Verification Form – Global Education will provide this form for you to give to your employer. 
  • Passport
  • I-20, or DS-2019
  • I-94

STEP 3 - Clearances

In order to get paid, you will need to start the three backgrounds checks below. Global Education will send you the detailed information to complete the clearance process when you indicate you have a job offer.  

  • Act 34 (Criminal Record Check): Before you can begin work as a student employee and be put onto university payroll, you need to complete Act 34. The first background check can be completed online and there is no fee. The results are not returned to you.
  • Act 114 (FBI Federal Criminal History): The second background check requires you to register online, pay a fee, and get your fingerprints taken either on-campus or at a designated site (some UPS stores). The results will be mailed to the address you provide. You must hand in to Human Resources proof that you have begun the process, and hand in your original copy of the clearance once it is complete.  
  • Act 151 (Child abuse history clearance): The third background check can be done online and requires you to input every address you’ve lived at for the past 10 years. This may take some time to complete. 

For detailed instructions on the three clearances, read the Human Resource Clearance document. 

STEP 4 - Getting on Payroll

In order to get on payroll: other paperwork needs to be complete with the Human Resources Department and Payroll Office. You must go in person to fill out the following forms:

  • Form W-4
  • Form I-9
  • Request for Exception to Normal Student Enrollment Employment Requirement
  • Have the above clearances completed

International Students: All international student employees must come to the Payroll Office to complete their W-4 and I-9 forms. International students are required to bring their passport, visa, I-20 and social security card with them. For federal withholding purposes, the State System does not honor tax treaties. All International Students are required to complete their W-4 claiming Single, 1 exemption and writing NRA on line 6.

Link to the Payroll Website

**Having a U.S. Bank account and getting Direct Deposit is highly suggested, so that you do not need to wait to get paid, and to cash a check in person**