Student Payroll FAQ

Answers

Who do I contact with questions I have about Student Payroll?  Many of the questions you will have concerning employment on campus, your paycheck, and general payroll questions should be answered in this section, but feel free to call ext. 3018 or e-mail Debbie.Lutz@millersville.edu with any additional concerns that might arise. Your comments are always welcome. Student Payroll Services strives to provide excellent service to all student workers on Millersville University's campus.

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When and where can I pick up my check/earnings statement?  Your check and/or earnings statement will be sent to the department that completes the Request to Hire Card.  Checks/earnings statements are distributed to departments on Friday mornings on a biweekly basis.  Your department supervisor can give you specific times pertaining to when the checks/earnings statements are available on payday.

When you pick up your check/earnings statement, you will be asked to sign your name on the Student Signature Report, acknowledging that you received your pay on that particular pay date.  Departments will also require you to present identification.  Students must pick up their own check/earnings statements and are not permitted to pick up a friend's check/earnings statement.

All checks and/or earnings statements, no matter where you work, will continue to be sent to the original hire department UNTIL you notify the Payroll Office that you want to change your pay check distribution location.  Changes can be made in person with Photo ID.

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Eligibility to be Paid on the Student Payroll:  In order to be paid by Millersville University on the student payroll, you must currently be enrolled as a graduate or undergraduate student at Millersville University.  Exceptions may be requested by the employing department under the following circumstances:

  • A student may begin working one semester/session preceding enrollment as a student. For example, a student may begin to work the summer prior to commencing studies.
  • A local high school student may be employed in certain difficult-to-fill positions in Dining Services when Millersville students are not available.
  • A student enrolled at another college may be employed in certain areas over the summer when Millersville students are not available.

Students are not permitted to work for the University via a temporary employment agency or on the regular Staff Payroll at the same time they are employed on the Student Payroll.

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Can I have my paycheck mailed to me?  The paychecks/stubs are sent to the departments to be distributed to the students. The Payroll department does not mail any checks/stubs.  Students should confirm with their department regarding the policy of mailing checks/stubs.

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How many hours can I work on campus?  Students employed on the Student Payroll may work up to a maximum of 60 hours per pay period (30 hours per week) when the University is in session.  This includes examination periods and weeks in which a holiday occurs.  The maximum hours per pay period includes all hours worked, whether in one department or multiple departments.

International Students may work a maximum of 20 hrs per week in compliance with INS regulations, which overrides University Policy.

During the summer or semester breaks, all students (including Internationals) may work up to a maximum of 80 hours per pay period (40 hours per week).

The Payroll Office will notify students and student supervisors if permitted maximum hours are exceeded.  If the excessive hours continue, the Payroll Office will terminate the student´s employment with the University.

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How do I find a job on campus? Students have the option of working on-campus in any area where employment is available.  There are two methods for finding a job: you can go to the department(s)/office(s) that may be of interest to you, or you can check the job postings on the Career Services website.

Click on the "Jobs for MU Students and Alumni, College Central Network", go to Students, then Register now. Create access ID and Password. 


Millersville University does not have specially selected jobs available for students receiving Federal Work Study funding, however, the Community Service Learning Program is designed strictly for students who receive Federal Work Study money.  The Financial Aid office will have more information concerning the details of these jobs.

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What do I need to do to sign up for Direct Deposit?  Direct deposit allows the State System to automatically deposit your pay directly into your checking or savings account at a financial institution (bank, credit union, savings and loan). On payday, instead of receiving a check, you get an earnings statement containing the same information that would have been shown on the earnings statement attached to your check (date of payment, gross and net wages, hours worked, taxes, deductions, etc.).

Most employees choosing direct deposit find it is safer and more convenient than receiving checks. That's because:

  • You have instant access to your money on payday, no matter where you are;
  • You do not have to be at work on the payday to be paid;
  • It eliminates the danger of losing a paycheck or having it stolen before you get to the bank;
  • The convenience of not rushing to the bank and waiting in line every payday.


In order to sign up for direct deposit, bring a canceled/voided check or a copy of a check to Payroll Services, Room 106, Dilworth Building with Photo ID. If a canceled/voided check is not available, the direct deposit application must be completed by the bank and returned to Payroll Services before direct deposit can be initiated.

IMPORTANT: Notify the Payroll Office of any changes to an account number or before you close your direct deposit account. If changes are reported to payroll after you make the change, delays in receiving your biweekly net pay could occur.

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I'm an international student, can I work on campus?  International Students may work a maximum of 20 hrs per week in compliance with INS regulations, which overrides University Policy.

During the summer or semester breaks, all students (including Internationals) may work up to a maximum of 80 hours per pay period (40 hours per week).

The Payroll Office will notify students and student supervisors if permitted maximum hours are exceeded. If the excessive hours continue, and no exception to the maximum hours has been requested or approved, the Payroll Office will terminate the student´s employment with the University.

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When do I get paid?  The State System of Higher Education pays all employees on a bi-weekly basis (every other week). The two-week pay period begins on a Saturday and ends on a Friday. Compensation due for a given pay period is paid to employees two weeks after the end of the pay period. Your student supervisor will be able to provide you with exact pay periods and pay dates.

How will I be paid? Students can choose to be paid by check or receive their net pay directly deposited to an account at the financial institution of their choice, assuming the entity is a member of NACHA.

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I´m an out-of-state employee, is there anything special I need to do?
Pennsylvania State Tax
3.07% of your earnings will be deducted for Pennsylvania State Withholding. Pennsylvania requires employers to tax Pennsylvania residents and non-residents unless they are from a reciprocal state. Reciprocal states include: Indiana, Maryland, New Jersey, Ohio, Virginia, and West Virginia. Each reciprocal state requires Pennsylvania to report the employee's earnings. Only New Jersey requires a state tax deduction based on the New Jersey percentage method. Students with a permanent residence in one of the six reciprocal states must complete a Reciprocal Agreement Form in the Payroll Office in order to be exempt from PA state tax.

Residence Wage Tax
The residence wage tax is required by the employee's residence municipality to be deducted from earnings at a fixed percentage. For example, if you reside in Lancaster City, that municipality requires a residence wage tax of 1.1% from all wages.

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How will I get my W-2 in January?  W-2's are mailed from the Chancellor's Office - always by the end of January.

If the address appearing on your earnings statement changes, be sure to come to the Payroll Office with Photo ID. Otherwise, it may delay or prevent you from receiving your W-2.

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