Forming a New Student Organization

Forming a New Student Organization

Guidelines to Form A New Student Organization

These are the minimal requirements needed to form a Student organization at Millersville University.  You will not be considered for temporary status unless all of these guidelines have been met.
Here is the link to begin the process of forming a New Student Organization: 
https://getinvolved.millersville.edu/form/start/14495

  • An organization must have at least 3 members to be considered for temporary status and at least 5 members to be considered for permanent status. 

    1. Any organization that does not meet the minimal membership requirements will need to fill out the form entitled “Membership Appeal Form” on the Student Senate Get Involved page.
    2. The positions of President and Treasurer may not be filled by the same person.
    3. Other positions can be created as necessary
  • Organizations that exclude any student population are prohibited.

    Title IX of the Education Amendments of 1972 prohibits discrimination on the basis of sex in educational programs and activities at the University unless such programs and activities are specifically exempt from the law.  Considering Title IX, organizations that prohibit membership based on sex are prohibited from seeking temporary or permanent status.  Organizations that can provide proof of exemption will be considered. The criteria are as follows:

    • The organization must have tax-exempt status under Section 501 of the Internal Revenue Code;
    • Members must be limited to students, staff or faculty at Millersville University;
    • The organization must be a "social fraternity" as defined by the Department of Education.

    The Department of Education defines a "social fraternity" as a group that can answer "no" to all the following questions:

    • Is the organization's membership limited to persons pursuing or having interest in a particular field of study, profession or academic discipline?
    • Is the membership limited to individuals who have a high level of achievement in scholarship or any other endeavor?
    • Are the members permitted to hold membership in other fraternities or sororities at the university?

    If a group answers "yes" to any of the questions, it is not a "social fraternity" and is not exempt from the requirements of Title IX. Therefore, the organization must accept members of both sexes. Questions regarding this policy can be directed to staff in the Center for Student Involvement & Leadership.

  • Organizations that have the same constitutional purpose as other recognized organizations will not be considered for temporary status.

  • Organizations must have a constitution and submit it with their paperwork for temporary status. The constitution must include:

    1. The Name the organization will be called ____________________________

    2. The purpose of the organization (the following questions must be answered by your purpose statement)

      1. The primary function and goals of the organization

      2. How these goals will support all the students of Millersville

      3. What will students gain from membership in the organization

    An example of a purpose statement: The purpose of the Economics Society is to promote professional, academic, and social interactions among students, faculty, and community members interested in the study of economics.  The organization coordinates and sponsors events to foster interactions among its constituents through economics lectures, symposiums, open houses, and field trips.  The organization also serves as a conduit for information to members regarding academic support services, academic conferences, internship opportunities, and job and career fairs. 

    1. A list of Officers and their duties.

    2. Membership information, such as who can join and any required dues

    3. Elections information, i.e. how officers are elected

    4. The below language must also be included in the constitution.

    *All amendments to this Constitution shall not be valid until approved by the Constitution Committee and the Student Senate.”

    *If this organization is dissolved, any remaining allocated funds shall be forfeited to the Student Senate, after all outstanding bills are paid.”

  • A petition must be filled out and include the following:

    1. Petition form- with organization information
    2. Advisor letter of support- from a faculty or staff member
      • This letter should indicate the advisor’s reasoning for their support of the formation of the organization.
    3. Signatures- you must have 25 signatures of support from the student body
  • In order to be able to use the University facilities and resources for organizational purposes, the club/organization must register with the Center for Student Involvement and Leadership office after receiving Senate recognition.  Registration is done on involved.millersville.edu (Get Involved website), for more details ask at the Center for Student Involvement and Leadership office.

  • The organization must annually register and submit an advisor agreement worksheet to the Center for Student Involvement and Leadership office. All changes to an organization’s constitution or name must be reviewed and approved by the Constitution Committee and Student Senate before approval. 

  • After one year of temporary status, the organization may contact the Student Senate Vice President for Student Organizations stating that they believe they are ready for permanent status.  The VP for Student Orgs will send a review form to be completed by the organization.

  • The committee will vote on whether or not to approve the organization for permanent status.  If approved by the committee, it will be brought to the full senate for their approval.  If approved, organizations must hold an account with Student Services in order to receive funds, may have a mailbox in the SMC, and may use University facilities and resources.  The organization may now apply for annual allocations.