Millersville University has a Policy Statement that directs the distribution of checks and earnings statements. According to this policy, checks are distributed as follows:

Day Shift Employees: Checks and/or earnings statements are distributed through campus mail to your department office on the morning of the pay day. Checks and/or earnings statements cannot be distributed before pay day.

Night Shift Employees: Department supervisors will come to the Payroll Office on the day before the pay day, after 3:30 pm, to pick up checks and/or earnings statement for employees whose shift begins after 3:00 pm. The checks/earnings statements are to be distributed to these night shift employees at the conclusion of the work shift.

Mail Home Checks/Earnings Statements: The Payroll Office will mail checks/earnings statements the day before the payday for employees on a leave of absence (parental, medical, family care, work-related injury). The Payroll Office will not mail home or release checks early for employees absent from campus on pay day due to Annual or Personal leave.

Any exceptions to the distribution of checks/earnings statements must be approved by the Director of Payroll Services and/or the Associate Vice President for Human Resources.

Do you throw your Pay Statement in the top of your desk drawer?  Does your pay statement just add to a clutter pile?  GO GREEN!

Faculty and Staff now have the option of viewing their payroll information and leave balances on-line, without clutter, and as early as Tuesday of the pay week.

To view your payroll information on-line, follow these steps:

• Log onto Employee Self Service (ESS) at http://www.millersville.edu/services/hr/ess/ using your UserName and Password
• Select the Employee Self-Service tab
• Click on the Payroll link
• Click on the Online Pay Statement link
• On the "Online Pay Statement" screen, select the "Current Pay Statement" button
• Select the "Display Results" box.

You will now be able to view your current payroll information on line.  The Online Pay Statements do not include leave balances as the paper Pay Statements do. 

You're leave balances and history can be viewed on-line by following these steps:

• Select the Employee Self-Service tab after logging on
• Click on the Leave & Time link
• Click on the Display Leave Balances link
• On this "Display Leave Balances" screen, you will be able to view your leave balances.

Employee Self Service also allows you to update your emergency contact information, change your W-4 and confirm your address, primary contact number and race and ethnicity. 

To save paper and stop the Pay Statement clutter, enroll for the Paperless Pay Statement by completing the Decline Paper Pay Statement Authorization Form and returning it to Payroll. 

Please contact the Help Desk (x2371) if you need help logging onto your Employee Self Service information.

Decline Paper Pay Statement Authorization Form (doc)