PDE Act 48 Reporting for Educators

PDE Act 48 Reporting for Educators

Millersville University provides Pennsylvania educators with a web tool to request that we report courses you have taken at Millersville to the Pennsylvania Department of Education (PDE) in compliance with Act 48 requirements. Millersville’s Act 48 reporting guidelines are as follows:

  • You must initiate the Act 48 reporting request by signing on the MAX web system and identifying the courses you want us to report.
  • You may report as many MU courses as you wish to PDE.
  • Only credit-bearing courses that have been successfully completed may be reported; if you are currently enrolled in a course, wait until the course is graded to report it.
  • When you finish processing your course selections, a confirmation message will be displayed on your screen. We encourage you to print a copy for yourself and/or your school district or employer.
  • Millersville will transmit the course data directly to PDE on your behalf.
  • PDE determines which courses count toward the Professional Continuing Education Period (CEP) on your PDE account.

Instructions for Act 48 Reporting

All requests for ACT 48 reporting must be submitted using your MAX student account.

Instructions

  1. Start on the MU home page
  2. Click on
  3. Enter your User ID (student ID). All Millersville students have a student ID that begins with an "M" followed by 8 digits.
  4. Enter your PIN (If you forget your PIN, click "Forgot PIN?" or visit the myVille portal for assistance.
  5. Choose “Student Services” on the menu.
  6. Choose “Act 48 Reporting for Educators” and follow the instructions to submit your request. Please note that you will be required to enter your Professional Personnel ID (PPID) number before you select courses to report to PDE.
  7. Print a copy of your confirmation message.
  8. Click the Exit icon on the menu bar when you are finished.

For on-line Help: click the Help icon on the menu bar at the top of the screen.

If you need assistance using MAX for Act 48 reporting: contact the Registrar’s Office in Lyle Hall at 717-872-3035 or registrar@millersville.edu.

Additional Information about Act 48 Reporting at MU

WHAT COURSES CAN BE REPORTED TO PDE?

When you sign on to MAX web and select Act 48 Reporting, you will see a list of the courses you have completed successfully (i.e., with a passing grade). Select the course(s) you would like us to report to PDE. Not included on the list are:

  • Courses with failing, unsatisfactory (U), incomplete (I), or withdrawal (W) grades
  • Courses that have been repeated
  • Audited courses
  • Non-credit courses
  • Courses taken prior to January 1, 2000

WHAT IF I DON'T KNOW MY PROFESSIONAL PERSONNEL ID (PPID) NUMBER?

As of July 1, 2013, the Pennsylvania Department of Education (PDE) will no longer accept Social Security numbers for the purpose of recording and tracking Act 48 hours. As you are probably aware, PDE has assigned a Professional Personnel ID (PPID) number to each educator in the state of Pennsylvania. This identification is required in order to track your own Act 48 hours on the PDE website. The PPID number must be entered when you use your Millersville University MAX account to request that MU submit course information to PDE on your behalf.

If you do not already know your PPID, please click on the following link for further instructions on how to obtain your PPID:

https://www.perms.ed.state.pa.us/Screens/wfPublicAccess.aspx

HOW DO I SELECT COURSES TO REPORT TO PDE?

It’s simple -- for each course you want us to report, just click the box to the left of the course on the list. If you change your mind, click the box again to deselect it, or press the Clear button to uncheck all courses not previously reported. When you are finished, press the Submit courses button at the bottom to continue. All courses with a checkmark will be listed on the next screen for you to review before your request is finalized.

HOW MANY COURSES MAY I REPORT TO PDE FOR ACT 48?

MU does not impose any limits; you may select as many courses as you want to report to PDE for Act 48. If you are unsure of the requirements, check with your school district, or visit the PDE web site for more information. MU will report all courses that you request; however, PDE determines which courses are accepted within the dates of your Continuing Education Period posted on its web site.


WHAT DOES AN “X” NEXT TO A COURSE MEAN?  WHAT IS THE “REPORTED“ COLUMN FOR? 

If there is an “X” to the left of a course, it means that you already submitted a request to report it to PDE.  MU has either sent your course data to PDE, or will send it in the next weekly data transmission.  Check the “Reported” column on the right.  If “Pending” appears in this column, it means that your course data has not yet been sent.  A date in this column indicates when MU transmitted the course data to PDE.  Click on either the date or the word “Pending” to see a confirmation screen.

WHAT IS THE “ERROR MESSAGE“ COLUMN FOR? 

If your course data was not successfully posted to your PDE Act 48 record, an error message will be provided next to the course(s) on your Act 48 reporting list in MAX.  If you need further assistance, you may contact PDE directly, or get in touch with the Registrar’s Office at Millersville, 717 872-3035 or registrar@millersville.edu.

WHAT INFORMATION DOES MU REPORT TO PDE?

Millersville transmits only the data listed below to PDE for Act 48 compliance. Grades are not reported to PDE.

  • Your Professional Personnel ID (PPID), which is assigned by PDE to each educator in the state of Pennsylvania.
  • Your full name
  • The course name (MU course ID and title)
  • The activity type (college course), subject area and subcategory
  • Total clock hours (credits multiplied by 30; ex. 3 credits =90 hours)
  • Course dates (start/end dates of the MU term in which the course was scheduled to meet)
  • Credits awarded

HOW OFTEN DOES MU REPORT TO PDE?

Millersville transmits data weekly. If you recently requested ACT 48 reporting, you may check the status of individual courses in MAX under ACT 48 reporting. On the list of courses taken at MU, check the "Reported" column. If "Pending" appears, your course will be submitted within the next week. If the course was submitted to PDE, a date will be displayed. Click on the date or "Pending" to view a confirmation screen.

HOW CAN I VIEW THE INFORMATION THAT PDE HAS ON FILE FOR ME?

Visit the PDE web site and select "ACT 48-Continuing Professional Education." Follow the instructions to log in and check your progress.