Undergraduate Travel Fellowship Requirements

Undergraduate Travel Fellowship Requirements

If your proposal is funded:

  • Reimbursement cannot be provided without a completed and approved Travel Request form.  For travel that will occur either prior to the application deadlines or prior to award notifications (i.e., up to 5 weeks after the application deadline), students must complete the Travel Request Form PRIOR to their travel by contacting their faculty research mentor, department chairperson, or department secretary for assistance.
  • You MUST follow the current state guidelines for the purchase of air/train tickets, lodging, conference registration, etc.
  • Per diem requests (meals) are not supported by this grant program.
  • To receive reimbursement after travel has been completed, receipts are required and students will be required to complete a Travel Expense Voucher
  • Receipts are requred for all expenses, including air/bus/taxi fare (i.e., any transportation except personal vehicle), lodging, conference registration and miscellaneous expenses such as parking.
  • The Travel Expense Voucher, along with all reimbursable travel expense receipts, must be submitted per University guidelines.
  • If students are awarded a fellowship after they have expended funds for travel, they may be reimbursed for expenses.

The travel forms mentioned above, and full instructions regarding travel regulations are available HERE

It is the responsibility of the student and faculty mentor to be aware of all University travel regulations.