University Planning Council

Medal Fund Management Board

Faculty/Staff Development Committee
(A subcommittee of the Medal Fund Management Board)

Academic Scholarship Selection Committee
(A subcommittee of the Medal Fund Management Board)

Faculty Grants Committee

Professional Development Committee

University Planning Council

Initial responsibilities:

1.         Develop a proposed final visioning document that articulates the University’s guiding vision statements, based on

• responses collected in campus workshops and focus groups,
• responses from the University to the visioning principles identified during the 2004-2005 campus workshops, and
• analysis and discussion among members of the University Planning Council. 

The final document will identify the broad institutional themes that will form the primary emphases for the University.  The document will be proposed to the President no later than November 15, 2005 and will be reviewed by the Executive Cabinet and the Council of Trustees.

2.         After approval of the final visioning document, identify the outcome(s) associated with each institutional theme and articulate key performance indicators for each outcome.    The proposed outcomes and key performance indicators should be consistent with and incorporate existing Division-level plans wherever possible.  It is expected that these newly-defined outcomes and key performance indicators will support and be consistent with Millersville’s response to the PASSHE System Accountability Plan and System Strategic Plan.

3.         Provide appropriate opportunities to the campus community and key stakeholders to offer input and feedback regarding the proposed outcomes and key performance indicators. This process will be completed in a timely manner to assure that the final draft will be recommended to the President and Executive Cabinet no later than the Friday immediately before Spring Break, 2006. 

1.         Annually, receive assessment data and information from the Divisions and institutional units and prepare a summary report for the President.  After review, this report will be shared with the University community and other key stakeholders.  This report will be due each year by October 15 of each year.

2.         Annually, review the University’s statements of vision, related outcomes and key performance indicators to determine if revisions are required.   As appropriate, the University Planning Council will assure that the University community has opportunity to comment on any proposed revisions.  Recommended revisions should be submitted to the President for review. 

3.         Annually, participate in professional development opportunities (e.g., group readings and discussions, systematic orientations for new members, or conference attendance) to assure that the Council’s work reflects current issues and trends.

4.         Annually, review the results of on-going environmental scanning to assure that the University’s institutional themes reflect current conditions, trends and issues.

5.         Review the University Mission Statement and recommend appropriate revisions.  The revised Mission Statement will be submitted to the President for review and comment by the Executive Cabinet and the Council of Trustees.  The University Mission Statement must be approved by the University’s Council of Trustees.

In Spring 2008, the effectiveness of University Planning Council processes will be reviewed by the President and Executive Cabinet.  This timeline will permit completion of two full annual cycles as well as fulfillment of the initial responsibilities described in this document.  The intent of this assessment is to validate the work of the Council and make appropriate adjustments to processes if needed.

Membership:

1. One APSCUF-MU Representative (President or designee)
2. One AFSCME Representative (President or designee)
3. One SCUPA Representative (President or designee)
4. One Faculty Senate Representative
5. One Student Representative and one Alternate, each to be appointed by the Student Senate  (undergraduates)
6. One Graduate Student Representative and one Alternative, each to be appointed by the Graduate Student Association
7. Four Faculty Representatives
8. One Dean
9. Two Executive Cabinet Members:  Vice President for Student Affairs, and the Provost and Vice President for Academic Affairs
10. One Trustee, to be appointed by the Chair of the Millersville University Council of Trustees
11. Assistant Provost for Planning and Assessment, staff support
12. Council Chair, to be appointed by the President

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Medal Fund Management Board

1. Membership

Contributing members are defined as those who have made a financial contribution to the MEDAL Fund during the prior fund year ending June 30, or who have contributed to or pledged to the current year fund.

The membership of the Management Board shall consist of the following contributors to the MEDAL Fund.

1. Five faculty members elected by contributing faculty members
2. Three staff members elected by contributing staff members
3. The following are voting members, by virtue of office or appointment:
   1. Vice President for Finance and Administration, or designee
   2. Vice President for University Advancement, or designee
   3. Chairperson of MEDAL Travel Committee
   4. Chairperson of the Financial Aid Committee
   5. Director of Admissions, or designee
   6. President of APSCUF/MU, or designee
   7. Chairperson of the Faculty Senate, or designee
   8. Campus Representative, SCUPA/MU, or designee
   9. President of AFSCME/MU, or designee
4. The board will elect its own chairperson from the membership of the Board for a term of two years.
5. Elected members shall serve 3-year overlapping terms. Under normal circumstances, election of Board members shall occur three weeks prior to a regularly scheduled meeting in April. Terms of newly-elected members shall begin in May. Vacancies due to resignations or incapacity shall be filled by the Management Board for the remainder of the term.
2. Functions
1. This board supervises the collection, disbursement and investment of funds contributed to the Medal Fund.
2. The board allocates undesignated gifts and determines the annual allocation to each subcommittee.
3. The board is responsible for promoting the Medal Fund and for conducting the annual campaigns.
3. Modifications

Modifications of the board require agreement among the University administration, APSCUF-MU, AFSCME-MU, and SCUPA-MU.

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Faculty/Staff Development Committee
(A subcommittee of the Medal Fund Management Board)

1. Membership
1. Five members elected by and from the contributing members of the faculty, one from each academic unit and one from the non-school faculty for overlapping terms of three years.
2. Three contributing members from the administrative and non-instructional staff appointed by the University president.
3. The committee elects its own chairperson from the membership of the committee for a term of one year.
2. Functions

The committee receives and evaluates proposals from the faculty and staff members for attendance at workshops or conferences or to take special coursework on or off campus that result in skill development or improvement which benefits both the individu al and the University.

3. Modifications

Modifications of the committee require agreement among the University administration, APSCUF-MU, AFSCME-MU, and SCUPA-MU.

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Academic Scholarship Selection Committee
(A subcommittee of the Medal Fund Management Board)

1. Membership
1. Five members elected by and from the contributing members of the faculty for overlapping terms of three years.
2. One student elected by Student Senate.
3. Directors of Admissions and Financial Aid.
4. The committee elects a chairperson from its own membership for a term of one year.
2. Functions

The committee evaluates and ranks the applications of those students who have been accepted for admission to the University and who have applied for a MEDAL academic scholarship. MEDAL award recipients are notified by the committee by March 15 of the applicant's year of admission.

3. Modifications

Modifications of the committee require agreement among the University administration, APSCUF-MU, AFSCME-MU, and SCUPA-MU.

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Faculty Grants Committee

1. Membership
1. Two faculty members from each of the four academic units of the University, and a member from the non-school faculty, all elected for three-year staggered terms by their constituent unit faculties. The dean of the appropriate unit conducts the electi on at the end of the spring semester. These terms begin at the start of the following fall semester, by which time the previous committee will have completed review of the proposals submitted in the most recent cycle of applications.
2. A Deans' Council member appointed by the president with no defined term of service.
3. No two members on the committee may be from any one department and no faculty member may serve consecutive terms.
4. The committee elects a chairperson from its own membership who has served at least one year on the committee at the time of taking office. The chairperson serves for a one-year renewable term. The election takes place during the spring semester, and the term begins at the start of the fall semester.
2. Functions
1. The committee evaluates applications from the faculty for grants for released time, research, publications, travel to present scholarly or creative works, and special academic activities including: workshops, institutes, or short courses. In additio n, other categories of support are considered as recommended by the committee with administrative approval. The committee submits to the University president a list of awards within the funding allocation designated to the committee.
2. There are three cycles for proposals each year: October 1, March 1, and June 1.
3. Application grants are submitted on forms prepared by the committee.
4. The committee requests and evaluates reports to be submitted by each grantee within one year of the receipt of the grant.
5. The committee compiles an annual report on its activities and submits copies to the University president and to the president of APSCUF-MU.
6. The committee investigates means by which creative and scholarly activities may be fostered.
3. Modifications

Modifications of the committee require agreement between the University administration and APSCUF-MU.


(Approved:  MD 5/7/04)

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Professional Development Committee

1. Membership

The Professional Development Committee consists of the following:

1. The chairperson of the Faculty Grants Committee or his/her designee
2. The chairperson of the Sabbatical Leave Committee or his/her designee
3. The chairperson of the Faculty and Staff Development Committee of the MEDAL fund or his/her designee
4. The faculty representative to the State System of Higher Education Faculty Professional Development Council
5. The administrative representative to the State System of Higher Education Faculty Professional Development Council
6. The committee chairperson alternates annually each July between the administrative representative and the faculty representative to the SSHE Faculty Professional Development Council
2. Definition
1. Professional development activities include the whole range of activities, programs, and support services designed to improve teaching, scholarship, research, and professional growth of faculty and staff at millersville University.
3. Functions
1. The committee is responsible for identifying, coordinating, and disseminating information on all existing professional development activities at millersville University, including those of the Faculty Grants Committee, Sabbatical Leave Committee, Facu lty/Staff Development Committee of the MEDAL Fund, and other existing campus groups. The committee serves as a liaison with the SSHE Professional development Council, both transmitting information from the System office to appropriate campus groups and r eporting local activities to the System office.
2. The committee gathers information on the need for additional professional development activities and encourages their development. It makes recommendations to the provost regarding the support and funding of such activities.
3. The committee makes recommendations on policy regarding professional development generally or policy regarding specific professional development programs.
4. The committee makes its recommendations to the provost. It submits annually to the provost a report on professional development activities at the University, including but not restricted to those activities it has directly funded and supported.
4. Modification

Modifications of this committee require agreement between the University and administration and APSCUF/MU.

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