Accounts Payable: DP Request Form

The Direct Payment Request Form is a procurement method designed to handle small dollar purchases as well as other items which do not require a Purchase Order. The use of the Direct Payment Request Form will expedite the procurement of goods by departments and eliminate the need to enter such items into the on-line purchasing system. Vendor and descriptive information regarding items procured using this method may be tracked within the Banner Finace System using the Direct Payment invoice number.

The direct payment process is used for payment of certain goods and services of relatively small dollar value, or those not requiring a Purchase Order. Examples Include.

• Goods and supplies which have alrady been received with a dollar value up to $500
• All membership dues and subscriptions regardless of dollar amount
• Certain one-time equipment repairs
• Reimbursement for gasoline

Specific instructions for use of the Direct Payment Request Form are included on the back of the form itself (a copy of the form and instruction follow this page).

In all situations where the Direct Payment Request Form is utilized to pay a vendor or reimburse an employee, the department head or financial manager must sign and approve the form before it is submitted to Purchasing for payment. Any additional internal approval should also be obtained prior to submission. An original invoice or receipt must accompany the Direct Payment Request Form.