Food Policy Statement

To outline University policy on the provision of catering services to campus departments for University business.

1. Scope

   This policy applies to all faculty, staff or students who wish to purchase catered services to be funded by a University cost center or a student activities account.

2. Objective

   To provide a consistent procedure for the planning and use of catered services for University business.

3. Procedures
   1. The Catering Division of the University’s Dining and Conference Services Department has the exclusive rights to all catering activities to be held on campus or to be funded by a University cost center or a student activities account. This policy excludes small personal and individually planned functions held in office areas where the food is prepared by those attending.
   2. The PASSHE Policy 1983-23 authorizes University Presidents to approve expenditures for meal services provided at University expense. The President of Millersville University has delegated this approval authority to Vice President and others designated by Vice Presidents.
   3. The use of University funds is appropriate
      1. if the University is contractually bound to provide meal services.
      2. in connection with workshops, seminars, official receptions, and other similar events.
      3. when entertaining guests of the University.
      4. in connection with meetings held during typical mealtimes.
      5. in connection with meetings or events serving the business purpose of the University.
   4. Dining and Conference Services and the Purchasing Office will not accept requests for the use of University funds
      1. in connection with office parties, even if such events involve individuals outside of the office.
      2. in connection with departmental events for individual retirement recognition.
      3. for reimbursement of expense for food items/ingredients used in lieu of catered services.
      4. for the purchase of alcoholic beverages. (See Policy 705.04 Amended)
4. Responsibilities
   1. Dining and Conference Services
      1. Accept reservations of all campus catering activities.
      2. Maintain facilities and services of the William Bolger Conference Center.
      3. Insure compliance with University policies and procedures.
      4. Initiate all invoicing for services.
   2. Purchasing Office
      1. Insure compliance with University policies and procedures.
   3. Accounting Office
      1. Implements payment to Dining and Conference Services.

Approved by:

August 16, 2005……………………………
President’s Executive Cabinet

Bernice R. Rydell (approved signed original on file)
Vice President for Finance & Administration