Alumni Database Conversion

Alumni Database Conversion For Selected Departments

As a service to Millersville University departments, Data Services will convert existing departmental alumni databases (including those in Microsoft Outlook, paper databases, and lists) to our alumni development database. After conversion, we will then maintain the database for your department. Department secretaries will continue to have access to all the demographic (including home and business addresses, phone numbers, email addresses, etc.), employment, and relationship information (spouse, children, etc.) contained in their old databases.

Advantages to Conversion

Converting you department's database will provide several advantages:

  • Department secretaries will spend less time updating and organizing information but will still have all the department's contacts at their fingertips.
  • Lists, labels, and reports for events, mailings, etc., that your department requests from Data Services will be more complete and accurate. You will not have to spend time combining our lists with yours.
  • Part of the charge of Data Services is to find lost constituents. After switching your information to the alumni development database, many times we will be able to find contact information for constituents who were previously "lost" to you.
  • Returned mail for Millersville University comes directly to Data Services. We will know when your constituents move and often can find and update their address information so they do not become lost.

Please contact Data Services to discuss or set up this service.