Withdrawing / Leaving MU

Return of Federal Financial Aid

In basic terms, a student is required to complete the semester for which s/he is enrolled. If the student completely withdraws from the university and receives financial aid, an adjustment must be made to the financial aid based on the percentage of time the student was enrolled.

If the student withdraws before 60% of the semester has been completed, then federal financial aid (including Federal Pell Grant, Federal SEOG, TEACH Grant, Federal Perkins Loans, Federal Stafford Loans and Federal PLUS Loans, but not Federal Work-Study) must be adjusted.

Important information and dates to be aware of: 

  • For the FALL 2020 semester, the date that your financial aid will no longer be adjusted is Friday, October 30, 2020.
  • If you withdraw from the University (either officially or unofficially) before Friday, October 30, 2020, you may have to repay some of the federal monies that were already disbursed to you.
  • Please note that withdrawing from the university will have an effect on your future financial aid eligibility.
  • See the previous section on Maintaining Financial Aid Eligibility.

    Your withdrawal date will be determined by the University as:

    1. The date you began the University’s withdrawal process (as described in the Schedule of Classes) or the date you officially notified the Registrar of your intent to withdraw;
    2. The midpoint of the semester if you withdraw without notifying the University; or
    3. Your last date of attendance at an academically-related activity as documented by the University.

    The Registrar’s Office notifies the Office of Financial Aid of the official withdrawal date.

  • Return of Federal Financial Aid

    Once the withdrawal has taken place and a date is entered by the Registrar’s Office, the Office of Financial Aid will process the calculation necessary to determine the amounts of aid to be returned (if the date is before the 60% date). 

    Financial aid which must be returned is calculated and then appropriated the following way:

    1. Unsubsidized Federal Stafford Loan*
    2. Subsidized Federal Stafford Loan*
    3. Federal Perkins Loan
    4. Federal PLUS Loan
    5. Federal Pell Grant**
    6. Federal SEOG Grant**
    7. Other Federal Aid
    8. PHEAA Grant
    9. Other Aid

    *Loan amounts are returned in accordance with the terms of the promissory note signed by the student

    **Amounts to be returned by the student to federal grant programs will receive a 50% discount. 


    The following policy applies for those students who receive a PA State Grant and change enrollment status [full-time (12 or more credits), part-time (6-11 credits), or less than half-time (1-5 credits)] or completely withdraw from the University during the first 5 weeks of classes:

    • If a student initially enrolls in classes but withdraws, drops credits, takes a leave of absence, or is terminated (suspended or dismissed) prior to the end of the term, a refund to PHEAA of all or a portion of the PA State Grant may be required.
    • When a student (full-time or part-time) withdraws or drops to less than half-time (or otherwise ceases to be eligible for State Grant aid) before the end of the term and before State Grant funds have been credited, the student is not eligible for any portion of the term disbursement, regardless of the date on which the student withdrew.
    • Similarly, an increase in the award for the term cannot be credited after the student has withdrawn or dropped to less than half-time status during the term.
    • If State Grant funds have not been credited, then the amount of the award will be based on the enrollment at the time the funds are awarded.

    If a student completely withdraws from the university, the PA State Grant will be adjusted based on the chart below:

    Timeline Percentage Student May Keep Percentage to be returned to PHEAA
    During Week 1 (Monday, Aug. 24 thru Monday, Aug. 31)  0% 100%
    During Week 2 (Tuesday, Sep. 1 thru Friday, Sep. 4) 20% 80%
    During Week 3 (Monday, Sep. 7 thru Friday, Sep. 11) 40% 60%
    During Week 4 (Monday, Sep. 14 thru Friday, Sep. 18) 50% 50%
    During Week 5 (Monday, Sep. 21 thru Friday, Sep. 25) 60% 40%
    During Week 6 (Monday, Sep. 28 thru end of semester) 100% 0%


    If the student changes enrollment status [drops from full-time enrollment (12 or more credits) to part-time (6-11 credits)] after State Grant funds have been credited and during the drop period:

    • The PA State Grant must be adjusted to the part-time award amount.
    • The overpayment of the State Grant must be returned to PHEAA by the University. 

    If a student changes enrollment status after the first week of classes (January 21, 2020 - January 28, 2020) but remains enrolled in at least one course:

    • The PA State Grant will not be adjusted since the student will receive no refund on tuition payments after the first week of classes unless s/he completely withdraws.

    If a student changes enrollment status or completely withdraws (officially or unofficially) from the University on or after Friday, April 3:

    • the PA State Grant (PHEAA) will not be adjusted.
    • (Federal aid can still be adjusted - please see the information regarding withdrawing from the university beginning at the top of this page).  


    Please note that changing enrollment status or withdrawing from the university will have an effect on your future financial aid eligibility for the PA State Grant. See Maintaining Financial Aid Eligibility.




    The Office of Financial Aid cannot estimate if the student will owe money back to the university. We must wait until the student withdraws and once that withdrawal date is entered, we process the calculation.

    • In general, if financial aid fully covered a student’s billed charges at the university, no adjustments were made to his/her bill by the Office of Student Accounts at the time of withdrawal and it was determined that federal aid money needs to be returned, then it is likely the student will owe money back to the university.
    • If the student had to make a payment to cover the remainder of the bill or receives a percentage of his/her billed charges (tuition, fees, room, meal plan), then s/he may or may not owe money back to the university.
    • To determine if there will be adjustments to charges for the semester in which the student withdraws, please see the Office of Student Accounts webpage regarding Refunds.

    Our recommendation is that the student can contact the Office of Financial Aid usually about 2-3 weeks after s/he has officially withdrawn from the university to check on the amount of financial aid that was returned and if there is a balance due to the university.

    • If a balance is owed to the university, the Office of Student Accounts will send a bill to the student requiring payment.
    • The student will not be permitted to re-register with the university until the balance has been paid.
    • For questions about billing or payments to the university because of withdrawing, the student should contact the Office of Student Accounts directly at 717-871-5101.
  • Contact Info

    Lyle Hall, 2nd Floor, Room 241

    Office Hours:
    Standard: Mon.-Fri. 8:00am to 4:30pm (mid-Aug. to mid-May); Summer: Mon.-Fri. 8:00am to 4:00pm (mid-May to mid-Aug.)

    Phone: 717-871-5100                           
    Fax:  717-871-7980 
    Email: fa.mail@millersville.edu

    USPS Mailing Address:
    Office of Financial Aid
    Millersville University
    P.O. Box 1002
    Millersville, PA 17551-0302

    Address for UPS/FedEx:
    Office of Financial Aid
    Lyle Hall, 2nd Floor
    40 Dilworth Rd
    Millersville, PA 17551-0302