New Employee

New Employees

New Employee Checklist

STEP 1 - Documents needed prior to your first day

• Sign and return your appointment letter.
• Complete and submit original Child Abuse History Clearances for the Act 151 (Child Abuse History Clearance) and Act 114 (FBI Federal Criminal History-Fingerprinting). 
• I-9 Employment Eligibility Verification Form  IMPORTANT! You must use Internet Explorer to complete the I-9 form. Complete section 1, print, and sign/date. – Complete, sign and return to HR the Employee Information and Attestation, Section 1, of the form.  Your appointment is conditional upon your providing proof of employment authorization as required by the Immigration Reform and Control Act.

STEP 2 - Needed within the first three days

• Original documents to establish your identity and employment authorization (see list of acceptable documents on I-9 Employment Eligibility Verification Form, pg. 9) IMPORTANT! You must use Internet Explorer to complete the I-9 form.
• Social Security Card (Required) If you cannot locate your original card, a receipt of application for a new Social Security card would suffice. 
• Employee Information Form (pdf)
• Local Services Tax – Exemption Certification - $52 EMS Tax (If you are employed in Pennsylvania, you most likely are paying this tax and would be exempt from paying it again.  We will need a copy of your paystub for verification.) (pdf)
• Permanent Faculty/SCUPA employees Only – Pay Option Form (pdf)
• Residency Certification Form – Local Earned Income Tax Withholding (pdf)
• Retirement Questionnaire (pdf)
• Workers' Compensation Employee Notification (pdf)

STEP 3 - IMPORTANT:  Within your first week of employment, login to Employee Self Service (ESS) and use the My First Days link to complete your employment record including your direct deposit and Employee’s Withholding (W-4) information. 

• Directions for Accessing My First Days (pdf)

Key Policies and Information

• 403(b) Universal Availability Notice (pdf)
• Campus Map 
• Campus Parking Regulations 
• ESS User Guide (pdf)
• Millersville University Key Policies (pdf)
• PA Unemployment Compensation Notice (pdf)