Degree Audit FAQs
Q: What is a degree audit?
A: An audit is a review of past and current coursework that provides information on a student's completed and remaining requirements necessary to complete a particular set of curriculum requirements (degree/major/minor/concentration).
Q: Can I access my audit on any computer?
A: Yes. The degree audit is a web-based tool accessible through any web browser. Anywhere that you can login to MAX, you can access your audit.
Q: Is my information confidential?
A: Yes. Like all other processes that you access through MAX or MyVille, Degree Audits are accessed through your secure login. Just like your other academic information, your advisor, faculty and selected staff members of Millersville University will also be able to view the information contained in the Degree Audit.
Q: Who can access Degree Audits?
A: Currently, Degree Audits are available to all admitted degree-seeking undergraduate and graduate students. Audits are not currently available for prospective students, post-baccalaureate or post-master's certification or certificate programs or non-degree students. Advisors, faculty and selected staff members have access to audits for the purpose of supporting your progress through your academic program.
Q: How current will my information be in the Degree Audit?
A: The information on your degree audit is dynamically refreshed. This means anytime a change is made to your record (drop or add a class, add or change a major/minor or concentration, etc) it will be available as soon as you log back into your audit. For new students, audits will be available the day after your deposit has been paid (for undergraduate students) or you have confirmed acceptance of your offer of admission (graduate students).
Q: Can I register for classes from my Degree Audit?
A: No. You can use the course link to view available sections and CRNs for schceduled courses within your audit, but registration will continue to be handled through the Registration link in MAX.
Q: When can I see my grades on my Degree Audit?
A: Grades are viewable on the degree audit after grades have been processed for the semester. Grades will not appear on the audit as they are entered by your professor, you will only see them once the grading period for the University has ended for a term. Courses in-progress are listed with a grade of "IP".
Q: What do I do if I believe my academic information is incorrect?
A: You should consult with your academic advisor for a review of your audit. If you need an exception, that must be processed through the appropriate approvals per the Exception to Graduation Requirements. If you believe that the audit is producing an error, please have your advisor email email@example.com.
Q: Why is my information not updated on my audit?
A: Since the audit is dynamically refreshed, your information should be accurate to date. However, depending on the change, your paperwork may take some time to process. For example, Exceptions must be routed through your advisor, department chair and dean before reaching the Registrar's office for processing. Change of major forms are processed in Academic Advisement. Official transcripts must be received and processed for transfer courses. Items like this will appear on your audit as soon as they are processed, but please be patient as your paperwork makes it through the process.
Q: How can I update my information?
A: You cannot update information on your audit. To change your major, minor or concentration, please complete the appropriate paperwork with Academic Advisement.
Q: If I have questions about my Degree Audit, who should I contact?
A: If your question is in regard to your academic requirements, please contact your academic advisor. If you have a question about reading items on your audit, please see the student help sheet or the full training guide. If your question is not answered here, you may email firstname.lastname@example.org for assistance.
Q: What does the asterisk (*) after a course on the course listing mean?
A: This means that the course as at least one pre-requisite that must be met. Click on the course link to open the catalog listing and see the list of pre-requisites.
Q: Can I see how many classes I have left to fulfill my requirements?
A: Yes. Your degree audit is laid out in block format displaying degree, major, minor, concentration and general education requirements as they apply to your specific program. Look for the unchecked boxes to identify still needed requirements. You can also collapse your audit to only show still needed requirements using the "Registration Checklist" view. Under Format on the Worksheets view, you can select Registration Checklist from the pulldown menu, and then click on the View button.
Q: Can I just see a list of all the classes I've taken?
A: Yes. On the Worksheets tab, click on the "Class History" link to view a list of your completed and in-progress courses by term.
Q: What's the difference between my "Transcript Total Credits" and "Credits Applied" to my degree?
A: Transcript Total Credits are earned credits on your official transcript. Credits Applied are earned and in-progress credits which are applied to your current degree program. Transcript Total Credits may include credits that do not apply to your degree, please use "Credits Applied" in the Degree bar (i.e. Bachelor of Arts) in order to verify how many credits you have calculating into your degree. Please click here to see a visual and explanation regarding repeating classes and developmental courses and how that affects these numbers.
Q: How can I tell if I'm on track for degree completion in my last semester?
A: An audit with Requirements at 98% and Credits at 100% means that you are in-progress for completing your degree with your current paperwork and registration. If your graduation application has not yet been submitted and processed this % may be at 95-97% complete depending on the number of requirements in your program. Pleae click here to view a document which helps interpret the Requirement % Complete for student's approaching graduation.
What-If Audits are helpful if you are are considering changing your major, adding a minor, or if you are an undeclared student who is considering various majors.
Running a What-If audit does not mean you have selected a valid curriculum combination! Please work with your advisor and/or the office of Academic Advisement to ensure you are selecting a valid combination of major/concentration/minor.
Minors YOU MAY NOT MINOR IN YOUR MAJOR. This means that for the most part, you may not declare a minor which is within your major department. The exception to this is that English majors may select a minor in Print Media Studies.
Concentrations (or options as some majors call them) are only valid for specific majors. You will see under the drop down list of concentrations the major code for the majors which a particular concentration are valid for will appear. In the image below you can see, for example, that Botany is a valid concentration for the BS in Biology or Accounting is a valid concentration for the BS in Business Administration:
Double majors or two degrees. If you are running a What-if audit and intend to be a double major or seek two degrees, please be aware that the "What-If" is not always able to recognize this in regard to the requirements. For example, if you are a double major, then the requirement for a minor in some majors may be waived, but in the context of "What-If" the system is not able to recognize that you will be seeking two majors.
Q: Why won't the "Print as PDF" button work?
A: If you are having difficulty with a PDF coming up when you click "Print to PDF," Please check your browser settings. A common issue is in Google Chrome there is a Chrome PDF Viewer plugin that can become disabled. To check the setting, in the Chrome browser enter the following text in the address line: chrome://plugins/ You must make sure that the "Chrome PDF Viewer" is active and is always allowed to run.