Travel Do(s) & Don't(s)

A Quick Reference

Do...anticipate your travel, allowing sufficient time (two weeks prior to registration deadline date) for processing paperwork.

Do...provide completed registration forms (completed by the traveler) with the Travel Authorization Form. All registrations should be paid by the University.

Do...be sure all required signatures are on your forms when submitted.

Do...provide a complete explanation of travel as is pertains to the benefit derived by the University on the Travel Expense Voucher.

Do...provide individual dates for trip departure and destination. Example: 11/13/02 from MU to Harrisburg and return; 90 miles.

Do...submit Student Teacher Observation Expenses on a monthly, NOT semester basis.

Do...remember that all travel expenses submitted against a restricted fund are subject to the same Commonwealth Travel Regulations as non-restricted funds.

Don't...hold or accumulate Travel Expense Forms. A completed form should be submitted separately and promptly after each trip.

Don't...send incomplete forms. Be sure to include original receipts, proper signature and a detailed explanation of reason for travel.

Don't...forget to include all funding information. Fund/Org/Program for each dollar amount if more than one department should be charged.

Don't...forget to attach original (no copies) receipts. Receipts must include name and address of vendor or hotel, dates, description and amount paid. This should not be a copy of a personal check nor a copy of the actual receipt