SAP Finance (Purchase Requisitions)

How-to obtain SAP training:

All new users must first request a User ID/password.

SAP Navigation/Purchasing related training is offered by Purchasing Department staff, contact  Darlene Cassidy x3643 or Anna Stauffer x3041.

Note: For the most effective training, wait until you have a requisition that needs to be entered, otherwise the only thing that we can train you on is the query section and you will most likely need to come back to enter a requisition.

Training location:  Purchasing Department, Dilworth Building, Room 209

What to bring to training:

  • Your SAP ID/password that you have tried on your computer.  (The SAP Navigation document below will guide you through the sign in process.)
  • The purchase material/service information including the vendor.
  • Backup document for the purchase you are entering (including order forms, quotes, etc.)
  • The full account assignment (Cost Center/WBS Element/Internal Order number and G/L account)

Below are some documents SAP instructions that you can use for reference.

SAP Navigation

Shortcut Keys

Terms

Parameter IDs

Personal Settings

Before you start your requisition:

PERSONAL SETTINGS (This procedure, which is meant to simplify input, should be completed before you enter your first requisition and whenever any updates and/or changes are needed.)

Click here for written instructions.

VENDOR ID  Struggling to find the vendor ID for your requisition?  The tutorial below will show you the appropriate screen as well as the variables to fill out to find all the vendor ID's for Millersville University requisitions.  You will also see how to sort the list alphabetically.     (SHOW ME)

Request for SAP Vendor ID (Word document)

Request for SAP Vendor ID (.pdf document)

Check the budget balance for your accounting string (Cost Center/WBS Element/Internal Order Number).  Call the Budget Office x2077 for instructions if needed.

To check the appropriateness of your purchase download the document Expenditures of Public Funds document.