Instructions for Setting Up Your Signature
Windows:
Modify an existing signature:
- Download the signature by clicking here and saving to your computer.
- Open and copy the signature from the downloaded template.
- Paste signature and modify content as needed.
Create a new signature for Outlook Desktop App or Outlook for Web, then follow the instructions below:
- Download the signature by clicking here and saving to your computer.
- Open and copy the signature from the downloaded template.
- Paste signature and modify content as needed.
Mac:
Modify an existing signature:
- Download the signature by right clicking here, then select 'save link as..' and save to your computer.
- Copy the signature from the downloaded template.
- Paste signature and modify content as needed.
Create a new signature for Outlook Desktop App or Outlook for Web, then follow the instructions below:
- Download the signature by right clicking here, then select 'save link as..' and save to your computer.
- Copy the signature from the downloaded template.
- Paste signature and modify content as needed.
Please note that some users may experience issues opening the signature template in Outlook as a result of an additional suffix, ".txt", added to the file name while downloading. To fix this problem, simply delete ".txt" so that the file name reads "email-signature.eml," then open in Outlook.
Usage Guidelines
Font color for most of the signature will be black, with the exception of links (R: 46, G: 99, B: 187).
A. Name will appear in Arial Bold (12 pt. for Mac users, 10.5 pt. for PC users) with title in plain face. Name and title Arial (12 pt. for Mac users, 10.5 pt. for PC users) will be separated by a dash with a space on either side.
B. Optional department name in Arial Italic (12 pt. for Mac users, 10.5 pt. for PC users).
C. Millersville University will be uppercase, Times Bold (14.5 pt. for Mac users, 12 pt. for PC users).
D. P.O. Box 1002, Millersville, PA 17551-0302 (Note that lines D-F will be displayed in Arial (12 pt. for Mac users, 10 pt. for PC users).
E. Will contain the employee’s office phone, mobile phone (if applicable), fax (if applicable), email and University web link (www.millersville.edu).
F. An optional line may include an additional call-to-action/social media link(s) that are relevant to the goals of the employee’s department.
- Background colors on emails are prohibited.
- No other colors/graphics/logos (including the Millersville University logo) may be used in the signature. This helps reduce the demand on our email system.
- Non-University-related content (quotes, philosophy, jokes, external promotions, etc.) are prohibited in the signature.