Student Payroll Services

Welcome to Millersville University Student Employment

payroll

 

Location:  Dilworth Building - Room 106
Phone: (717) 871-4275
Fax:  (717) 871-7910
Hours of Operation: Monday through Friday 8:00 a.m. – 5:00 p.m.
  

 

 

BEFORE your first day of work

 

Background Clearances (see Human Resources website for instructions)

After completing the background clearances you will need to take them to the Human Resources Office (Dilworth 105) and they will give you a check off form stating they were turned into their office.  

Any questions/concerns regarding background clearances can be directed to the Human Resources Office at extension 4950.

New Hire Process (Students)

After you have the background clearances check off form from Human Resources you may begin your new hire paperwork with Payroll.

Please complete the below new hire forms electronically, print, and sign. Bring them to the Payroll Office (Dilworth 106) along with:

  • Request to hire form (the department that hired you should supply you with this form)
  • Background clearance check off form (from Human Resources)
  • Unexpired photo ID and original social security card.  You may use a photo copy of the social security card ONLY if you have another original form of ID from LIST A or C from the I-9 form (See Listing of Acceptable I-9 documents below) Ex. Birth Certificate or Passport

 

FAILURE TO RETURN YOUR COMPLETED DOCUMENTS WILL DELAY THE PROCESS OF BEING HIRED TO WORK ON CAMPUS.

Required New Hire Documents To Be Completed

  • Employment Eligibility Verification form (I-9)Complete section 1, print, and sign/date.
    INTERNATIONAL OR PERMANANT RESIDENTS:  Students must also complete the Statement of Citizenship . Listing of acceptable documents for I-9 form and instructions are below.  
  • Residency Certification FormComplete highlighted sections, print and sign/date. 
    Note:  If a New Jersey resident, also complete Rev 419 form and NJ W-4 form.
  • Form W-4Employee withholding Allowance Certificate – complete the highlighted bottom section, print and sign/date.  Boxes 5, 6 and 7 only need to be completed if applicable. 
    Note:  This form may be changed at any time by completing a new form and bringing it to the Payroll office. The W-4 may also be changed in ESS.
  • Local Services Tax (LST) – Exemption CertificateComplete highlighted sections, print and sign/date. Complete this form ONLY if exemption applies. If your combined total annual income from all jobs in Millersville Borough is anticipated to be less than $12,000 you are exempt from paying the LST tax.
  • Workers’ Compensation Employee Notification and Workers’ Compensation InformationRead complete, print and sign. (pages 1 and 3).
  • Student Employment Policy Signature PageRead, print and sign.
  • Unemployment CompensationRead, print and sign.
  • Direct Deposit Authorization/Electronic Direct Deposit set upDirect deposit can be set up either by bringing in a voided check or documentation from your Financial Institution along with the completed form or by following instructions on page 2 to set up electronically through ESS.
    Note: If signing up electronically, wait a week after completing new hire paperwork before setting up direct deposit. You need to be entered into our system prior to signing up electronically.

Direct deposit is very convenient over break and at the end of the semester when you may not be on campus to pick up your check.

Additional Student Payroll Documents/Instructions