Awards & Receiving Aid

Awards & Receiving Aid

The Office of Financial Aid begins sending award notifications to new students beginning January and returning students mid-June. Applicants are notified on a rolling basis as the Office of Financial Aid receives their financial aid application and students are admitted to the University. We reserve the right to modify financial aid awards at any time due to changes on your financial aid application, in your financial eligibility, program terms, the amount of available funding, and/or due to coordination with other resources you receive.


On this page:

Award Notification

Requirements for Receiving Your Aid

How Aid is Paid to Students (Disbursements)

Refunds

Special Circumstances

Award Notification

Once the Millersville University Office of Financial Aid has received your FAFSA results and other forms, if required, a financial aid package is developed based on your financial need. Scholarships and grants for which you are eligible are awarded first, followed by employment and loans.

New and Prospective Students:

The Office of Financial Aid begins sending award letters to entering applicants (first-year and transfer students) in January. Applicants are notified on a rolling basis, as the Office of Financial Aid receives their financial aid application. We encourage you to apply early and respond to requests for additional documentation in order to ensure the accuracy of your awards and to not delay the disbursement of your financial aid. 

Entering applicants are sent a paper award letter once to their home address. Each and every communication from that point forward will be done through email.

* If the Office if Financial Aid requests that you submit additional documents, we must receive them as soon as possible and prior to the bill due date in order to use your financial aid as a credit towards your bill. If you do not submit the requested documents, we will not be able to process your financial aid application and financial aid will not be disbursed to your account (grants, loans, and institutional grants/scholarships).

Returning Students:

The Office of Financial Aid begins sending award letter emails to continuing students mid-June. If you are asked to submit additional documents, you can find them in your myVILLE Student Portal under the Finances Tab > Financial Aid Requirements. You will be able to accept, decline or reduce your awards in your MAX Account.

* If the Office if Financial Aid requests that you submit additional documents, we must receive them as soon as possible and prior to the bill due date in order to use your financial aid as a credit towards your bill. If you do not submit the requested documents, we will not be able to process your financial aid application and financial aid will not be disbursed to your account (grants, loans, and institutional grants/scholarships).

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Requirements for Receiving Your Aid

Financial aid is disbursed to students no earlier than then end of the add/drop period for classes each semester. Before your aid can be disbursed to you, you must complete the requirements below:

    1. Accept Your Aid — Accept your awards for the current aid year under the Finances tab in you myVILLE Student Portal.
    2. Complete your Terms and Conditions — Complete in MyVILLE Student Portal under Finances > Financial Aid Requirements. This accepts your offer of financial aid, and that you agree to accept and fulfill all the responsibilities associated with the awards.
    3. Satisfy All Outstanding Requirements — Be sure that every item on under Financial Aid Requirements.

* Note to students enrolled less than full-time: if you have not previously notified the Office of Financial Aid that you intend to be less that full-time enrollment for the semester, once the add/drop period has ended for the term, your aid will be re-evaluated and adjusted before your aid will disburse. You will receive an email of your revised awards and will be responsible for paying any balance that is owed.

    1. Loan Promissory Notes and Entrance Counseling — If you are borrowing a student loan, complete and sign any applicable promissory notes for your loans. First-time, first-year Direct Loan borrowers and Grad PLUS borrowers must complete loan entrance counseling at StudentLoans.gov. Both of these requirements can be found on the myVILLE Student Portal > Finances > Financial Aid Requirements.
    2. Academic Holds — If there are any academic holds on your account, you must resolve them before your aid will be disbursed.

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How Aid is Paid to Students (Disbursements)

Grants, Scholarships and Loans

Grants, scholarships, and loans administered by the Office of Financial Aid are applied directly to your Millersville University student billing account to pay charges for tuition, fees and on-campus room and board (if applicable). 

Federal Work-Study Funds

Students who have applied for and are accepted into a Federal Work-Study job earn their Federal Work-Study funds by working in positions with eligible employers. Wages are typically paid bi-weekly through the employer's payroll system. These funds are not applied to your charges for tuition, fees, etc.. For more information about the Federal Work-Study program, see Federal Work-Study.

Outside Scholarships

You must submit a copy of your scholarship award letter or a copy of the check to the Office of Financial Aid to have it be incorporated into your financial aid package. Once received, an email notification detailing the adjustments will be sent to you. The physical scholarship check should be sent to the Office of Student Accounts. If the check is made payable to Millersville University or is co-payable to you and Millersville University and you have endorsed the check, the scholarship will disburse to your Millersville student account just like any other form of financial aid (only after all requirements are satisfied, you are enrolled, no earlier than the end of add/drop, etc.) and will be split half in fall and half in spring, unless otherwise specified by the donor. 

If your scholarship sponsor sends your scholarship check directly to you, you must submit the check directly to the Office of Student Accounts and provide a copy of the scholarship check to the Office of Financial Aid to make sure it is applied to your university student account.

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Refunds

The Office of Financial Aid strongly recommends that students use the Electronic Funds Transfer (Direct Deposit) option available through the Office of Student Accounts. Having your financial aid refund deposited directly to your account is the best way to ensure you receive your funds in a timely manner. If you do not have direct deposit, you will be issued a refund check that will be mailed to your home address on file.

When Are Refunds Available?

If you see a negative balance on your student account, that means you have a credit balance and a refund will be issued to you. You will know that your refund has been generated when the negative credit balance goes to a zero balance and you see a transaction posted on your student account that reads, "Refund F/A Overpayment." If you have signed up for Direct Deposit, your refund will be available approximately three-four business days after you see the "Refund F/A Overpayment" transaction posted to your student account. If you have not signed up for Direct Deposit, your check will be mailed and could take up to 7-14 days to be received. 

A Few Important Notes About Refunds:

    1. If your parents are borrowing through the PLUS Loan program, they may elect to have any excess funds refunded either to them or to you.
    2. Not cashing a refund check does not cancel any loans you have been awarded. To cancel a loan, you must first notify the Office of Financial Aid with the amount you are returning, and then must return the check to the Office of Student Accounts and endorse the check payable to Millersville University.
    3. Some types of aid can only be used to pay for certain types of charges. Therefore, you could receive a refund even if you have outstanding charges on your student account from the current term or previous terms. You are responsible for paying the balance on your account if one remains even after you receive a financial aid refund.

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Special Circumstances

If you or your parents have experienced a significant and prolonged decline in family income, you might be eligible for additional financial aid funds for the current academic year. Financial aid advisors will work with your family to make sure you are receiving the most financial aid you are eligible to receive.

Circumstances that may be considered include the following:

    • Loss of employment
    • Other loss of income
    • Separation or divorce (parents marital status)
    • Death of a parent or spouse
    • High unreimbursed medical and/or dental expenses
    • One-time payment received

Please be advised that once you have initiated a special circumstance request, the student’s FAFSA will be selected for a process called verification. The verification process requires us to collect you and your parent’s prior year tax transcript, W-2s and certain Millersville University verification documents. This is in addition to any documentation needed specifically to complete the special circumstances request. All requirements will be added to your Financial Aid Requirements. If you later decide not pursue the special circumstance request, please contact the Office of Financial Aid. 

How to Request a Special Circumstance Appeal:

If you feel you have any special circumstances that might affect the amount you and your family are expected to contribute, be sure to contact the Office of Financial Aid to be put on the Special Circumstances Waitlist. Additional information and requirements will be placed on the students Financial Aid Requirements beginning June 1. 

Before we are able to consider awarding additional resources to you, you must have accepted all other financial aid offered: including but not limited to Federal Direct Loans. We also require that you have exhausted all other financial aid resources such as the Parent Plus Loan or Alternative Loans.

Please keep in mind that additional aid being awarded through a Special Circumstances is NOT guaranteed, and additional aid offered (if any) may not be enough to drastically change the balance due to the school. Therefore it is recommended that you have a plan in place to cover any outstanding balance due to the university either through a Parent Plus Loan, Private/Alternative Loan, or a Payment Plan through the Bursar. If you are awarded additional aid after your Special Conditions has been reviewed, we can always reduce any previous loan funds you have applied for.

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