New Student-Athlete Medical Clearance Instructions

New Student-Athlete Medical Clearance Requirements

Student-athletes who did not compete for Millersville University in the 2019-2020 academic year need the following items in order to be medically cleared:

  • A complete Sportsware account
  • A baseline concussion assessment*
  • A pre-participation exam completed by the Millersville University supervising team physician*

*Both the baseline concussion assessment and pre-participation exam will be completed upon the student-athelte's arrival on-campus. These exams must be conducted with Millersville University athletic trainers and team physicians. Exams completed by other providers DO NOT meet the criteria for medical clearance. 

Questions about the medical clearance process can be addressed to Head Athletic Trainer Heather Wolfe via email.

Completing Your Sportsware Account

You will receive instructions on how to request access to Millersville University's Sportsware system via email. These instructions are sent to your Millersville University email address. 

Once you have successfully created your account the following items must be completed for your account to meet the medical clearance criteria:

  • Uploaded copy of current physical from primary care provider
  • Uploaded copy of vaccination records
  • Completed demographic information
  • Completed insurance information
  • Uploaded copy of insurance card
  • Completed health history 
To avoid delays in the medical clearance process please complete your Sportsware account by July 27, 2020.

Uploading Your Current Physical

location of forms tab
  • Click the "Add" button at the top left corner of the screen
location of add tab
  • Click the "Choose File" button and select the file that contains your current physical. Please title this file as LastName.FirstName.Sport.Physical
  • The screen should now show that your physical has been uploaded. You may click "Ok" to exit.
Please note that Millersville University requires this exam to be completed within the past year for freshmen and the past three years for transfer students. 

Uploading Your Immunization Records

  • Login to Sportsware
  • Click on the "Forms" tab in the upper left corner of the screen
  • Click the "Add" button at the upper left corner of the screen
  • Click the "Choose File" button and select the file that contains your immunizations. Title the file FirstName.LastName.Sport.Immunizations and click the "Ok" button.
  • The screen should now show the successful upload of the immunization record. You may exit the screen. 

 

 

 

Completing Your Demographic Information

  • Login to Sportsware
  • Locate the statement in the middle of the page that reads “Your athlete information is incomplete click here to complete it” and click on the statement. 
demo info location
  • Complete all sections marked with a red * under the "General" tab. ID refers to your Millersville University student-id or "M-number"
  • Navigate to the "Address" tab. Enter all information marked with a red *. Please enter your permanent/home address under the primary address and your Millersville - local or on-campus address as your secondary address. 
  • Go to the "Emergency" tab. Enter your emergency contact information. You must enter one emergency contact, but you may enter up to two. In the event of a medical or mental health emergency an attempt will be made to notify your primary contact first. If a secondary emergency contact is designated, they will be contacted if the primary is unable to be reached.
  • Once you have completed all sections or if you need to take a break between sections, click the “Save” button in the upper right corner of the screen. If you leave the site without clicking “Save” the entered information will be lost.  
savelocation

Updating Your Insurance Information and Insurance Card

  • Login to Sportsware
  • Locate the statement in the middle of the page that reads “Your athlete information is incomplete click here to complete it” and click on the statement. 
  • Navigate to the "Insurance" tab and complete the information designated with a red *
  • Scroll to the bottom of the page to the section titled "Insurance Card"
  • Click the "Choose File" button
insurance card upload location
  • Select the file that contains the image of the front of your card and click the "Add" button next to the "Front Uploaded" option
adding insurance card
  • Click "Choose File" button and selec the image of the back of your card.
  • Click the "Add" button next to the "Back Uploaded" option
  • Click the "Save" button in the upper right corner of the screen. Your work will be lost if you do not save before leaving the page. 

Entering Your Medical History

  • Login to Sportsware
  • Locate the statement that reads "Your medical history is incomplete click here to complete it” and click on the appropriate area. 
historylocation
  • All questions require an answer. Respond to the questions accurately and honestly.
  • Click the "Save" button in the upper right corner when complete; if you do not click save before leaving the page your work will be lost. 

Concussion Baseline Assessment

All concussion baseline assessments will be completed with a Millersville University athletic trainer upon the student-athelte's return to campus. Assessments completed by other medical providers DO NOT meet the criteria for medical clearance.

Pre-Participation Exam

All student-athletes new to Millersville University will complete their pre-participation exams with the supervising team physician upon their return to campus. Exams completed by other medical providers DO NOT meet the criteria for medical clearance.

Questions

Any questions or concerns about this process should be addressed to Heather Wolfe at heather.wolfe@millersville.edu