Coronavirus Information

The health and safety of the Millersville University community is of utmost concern and we are closely monitoring the coronavirus (COVID-19).  We will provide updates as new information becomes available.  Find PA Department of Health COVID-19 testing and result information here.  

April 6, 2020 From HR

Dear employees,

On Friday, April 3, 2020, we announced that we were following the Governor’s extension of paid Administrative Leave through April 10, 2020 for employees for whom work is unavailable.  We know this is a stressful time and want to provide you with additional information regarding what will happen after April 10, 2020.

For those employees performing essential services on campus or telecommuting they will continue to do so.  For employees who are currently not working or who are unable to telecommute, and for on-campus essential employees working reduced hours, the System will follow the Governor’s direction for the leave extension.

Beginning April 11, 2020, those employees for whom no work is available, who are unable to telecommute, or who are working reduced hours will be required to use their own leave or unpaid leave while maintaining health benefits. This program allows employees to keep their health benefits and choose from a range of leave options based on what works best for each person.

If you have any questions about the information below please do not hesitate to contact the Human Resources office at human.resources@millersville.edu.  FAQs can be found here – https://www.millersville.edu/coronavirus/faculty-staff-faq.php.

Thank you for everything you do for our university and our communities.

Diane L. Copenhaver

Executive Director, Human Resources

Employee Information

  • On-site work locations will continue to operate but only to provide life-sustaining operations until at least April 30, 2020, in order to slow the spread of COVID-19.  Employees who are able to will continue to telecommute.   Millersville University remains open, and our operating hours continue to be 8am to 4:30pm with appropriate break periods as would be observed while on campus.

Employees Who Are Not Working or Not Telecommuting

  • Millersville University is committed to supporting employees who are impacted by the COVID-19 pandemic while continuing to support the operational needs of the university.  Therefore, employees in the categories above may request to use any of the paid or unpaid leave types listed below, for which they are eligible, via ESS:
  • Accrued and anticipated annual leave
  • Compensatory leave
  • Accrued and anticipated sick leave (without the usual requirements around the use of sick leave)
  • Accrued and anticipated personal leave
  • Approved leave without pay, with benefits
  • Holiday leave earned from working on a holiday

 

  • Due to the COVID-19 emergency, State System leave policies prohibiting employees from using paid leave during their first thirty (30) calendar days of employment and prohibiting employees with less than one (1) year of service from using anticipated leave are BOTH SUSPENDED temporarily for those employees who are not working or who are unable to telecommute. 
  • For those employees who have carryover leave that was set to expire on April 10, 2020, that leave would ordinarily either convert to sick leave or be forfeited.  The State System has waived the deadline to use excess carryover leave during this state of emergency. Employees will not lose this excess leave and will not have it converted to sick leave at this time. Once the state of emergency is over, the State System will reinstate the policy with at least 60 days’ notice.
  • If you choose not to use, or are not eligible for, any paid leave benefits, you may be eligible for unemployment compensation benefits.  Please contact uchelp@pa.gov.  For additional information, please click here.


Employees Who Are Working or Telecommuting

  • Employees who are reporting to work on campus or are telecommuting should continue to do so. 
  • For employees who are currently working or telecommuting, the Families First Coronavirus Response Act (FFCRA) provides up to 10 days of paid sick leave and up to 10 work weeks of paid and 2 work weeks of unpaid expanded family and medical leave for eligible employees based on the type of qualifying event.  This additional leave may be at a reduced rate of pay.  These provisions will apply from April 1, 2020 through December 31, 2020. 

More information about the FFCRA is available here

Employee FAQs with respect to the FFCRA are available here

  • Employees who are not working or who are unable to telecommute are not eligible for the FFCRA leave described above.
  • If you have questions, or wish to request paid leave under the FFCRA, please submit your request via email to COVID19LeaveRequest@passhe.edu.

 

April 3, 2020

Dear Millersville University Community,

Millersville University received notification today, April 3, informing us that a Millersville student tested positive for coronavirus (COVID-19).

The student is doing well and is under medical supervision. The University is in contact with the student and sends its best wishes for a full recovery.

Upon consultation with the Pennsylvania Department of Health (PA-DOH), the student who tested positive for COVID-19 will continue to self-quarantine.

The student, who lives in Millersville Borough, did not live in campus housing or affiliate housing. The student’s housemates are also self-quarantining. University Health Services is in contact with the student and the housemates with advice and instructions for quarantine.

University Health Services recommends, consistent with advice from the PA-DOH, that the campus community avoid social contact where they would be less than six feet apart. Many individuals may have the virus, but not show symptoms for several days to two weeks.

PA-DOH is aware of this positive COVID-19 case and has advised the University that given the timeframe of when the student was last on campus, there is low risk of exposure to students and employees.

Students in need of support during this time are encouraged to contact the Millersville Counseling Center (717) 871-7821, chaplains within Campus Ministries, and Health Services (717) 871-5250. Employees should contact the State Employee Assistance Program at 1-800-692-7459.

This development reminds us of the need for everyone to follow social distancing guidelines in order to mitigate the spread of the coronavirus. During these challenging times, we ask that everyone continue to engage in practices that prioritize your physical and mental health.

Daniel A. Wubah
University President

 
 

Previous Related Communications

Below are the latest email communications listed in order of date sent.

  • April 3, 2020 from President Wubah

    Dear Marauder Family,

    I want to begin my weekly update by expressing my gratitude to all members of the Marauder family.  Last Friday I encouraged everyone to show patience and trust as we confront the unknowns of our “new normal.”  Teaching, learning and working remotely is a massive shift, particularly in such a short time period, and runs counter to our needs and desires as social beings.  I was hopeful, yet uncertain, about the first week of our collective experiment.

    As the sun sets on this week of transition, I am proud of our community’s accomplishments and grateful for the collaborative spirit that made it happen.  Our faculty and staff have truly come together to support our students and each other.

    To support our students who have critical needs during this crisis, the EPPIIC Student Compassion Fund has raised over $12,000 from employees, alumni, and friends. Students who have needs brought on by the pandemic can apply for assistance. 

    Our campus is also supporting the community through the collection of personal protective equipment and other emergency supplies for our local emergency responders and health professionals.  Over 150 N95 and half-face respirators and 1,700 pairs of gloves, in addition to other products, were collected from various departments, inventoried and disbursed to areas of need. A great effort and reflection of our core EPPIC values indeed! 

    Our situation remains fluid and extremely serious. I would be remiss if I did not temper our stories of giving with the reality that this pandemic poses a threat to each of us. As at this morning, no case of the coronavirus have been reported on our campus, but we must remain vigilant as the incidence of this infection increases across our region and the Commonwealth. We must be mindful of and safeguard the physical and mental health of ourselves and our loved ones.   

    On April 1, Governor Tom Wolf extended his stay-at-home order to all 12.8 million people in the Commonwealth of Pennsylvania. The amended “stay at home” order remains in effect through April 30. The President’s Cabinet and MU’s Incident Response Team continue to enact necessary measures to protect students, faculty, staff and our community. On a practical level, this means:

    • University personnel who provide life-sustaining services are permitted to continue their work, so long as they adhere to social distancing guidelines.
    • Essential and non-essential employees, who have been working remotely, are asked to continue doing so through the end of April.
    • For those who are not working remotely, I can report that administrative leave has been extended by the Governor and the Chancellor until April 10.

    Now let me share with you several data points about our technology platforms that are undergirding our work while being pushed to new limits.   

    • Microsoft Teams is now a backbone of our work from home effort with 1,488 active users and 893 teams. Those users sent over 3,500 messages and launched approximately 600 calls.
    • Zoom has rapidly become a primary communication system by hosting over 6,500 meetings in the month of March with over 2,700 new users added to our campus’ zoom environment.
    • To support remote learning, 716 new D2L courses were added to the Millersville platform. 
    • Our campus Help Desk handled 1,420 new requests for assistance in March.
    • The MU Website witnessed over 70,000 page views of the new Coronavirus webpage.

    Let me remind all employees to remain off campus and in the safety of their homes, with the exception of those required to perform life-sustaining functions. If you absolutely need to come to campus to retrieve essential educational or work materials, please contact campus police dispatch at 717-871-4357 to facilitate your visit following our safety protocols. From all reports, our protocol is working effectively. 

    I am confident that Millersville will both prevail in the present crisis and achieve our important mission of ensuring a bright future for current and future students. For now, I am grateful for the collective spirit of our campus community that has come together at this extraordinary time. Be kind, be safe and stay healthy.

    With warm regards,

    Daniel A. Wubah
    University President

  • 3/31/20 - Academic Affairs for Students | Summer Sessions

    Dear Millersville Students,

    Given the uncertainty surrounding the length of time it will take the coronavirus epidemic to recede, and following guidance from the Chancellor's Office, the University has determined that all 2020 Summer Session instruction, including co-curricular activities in Summer Sessions 1, 2, and 3, will be offered only through distance and/or remote learning (no in-person instruction) modalities. All in person educational experiences that cannot be moved to a remote modality, including coops, professional placements, and internships for credit, are suspended until further notice.

    Please contact your advisor and/or the instructor of the course(s) you are planning to enroll for further guidance.

    Thank you for your patience as the faculty, staff and administration is making every effort to meet your needs during this difficult time for all of us.  Your health and safety is our primary concern. I wish you every success in your academic and career goals.

    Best wishes,

    Vilas A. Prabhu, Ph.D., M.B.A.
    Provost and Vice President for Academic Affairs

  • 3/31/20 - Academic Affairs for Faculty

    Dear Millersville University Faculty,

    After receiving feedback on our plan to provide students with the option to receive P/F grades for Spring 2020, the University has decided to change the deadline for students to make that decision. Students will now have the opportunity to view the final calculated letter grade assigned by their instructors before choosing between the calculated grade and the P/F option. 

    All undergraduate students will be allowed to convert grades for courses in which they are currently enrolled to a Pass/Fail grading scale.  This option will be extended to students regardless of the modality of the course (whether they are enrolled in a fully online or F2F course). This option will not be extended to graduate students, including those enrolled in post-baccalaureate certificate programs. 

    Faculty will submit grades for students through MAX as usual. The deadline to submit final grades will be extended to 12:00 noon on Friday, May 15. Students will be able to view their earned grades and will have one week to decide whether to keep their earned grade or to elect the Pass/Fail option. Students who wish to elect the Pass/Fail option will have the opportunity to submit a request for any or all of their courses to be converted through an electronic request form that will be available on May 15.  Students must use this form to elect the Pass/Fail option by 5:00 PM on Friday, May 22. Those who do not submit a request will receive the letter grade they earn in their course(s). 

    All grades that calculate to a D- or better must be submitted as a P for all students graded on the P/F option, including for any and all courses that usually use a C- or other grade higher than a D- as a passing grade. All undergraduate students may elect to receive P/F grades in any course, regardless of course level, Gen Ed requirement, student GPA, or number of credits earned to date. Courses taken P/F in Spring 2020 will not count toward the two-course maximum allowed by policy. Students may apply P/F courses taken in Spring 2020 toward their major, minor, professional studies, or general education requirements.

    Minimum grades required for courses will remain in force. If a student elects the P/F option for a course that requires a C- to successfully complete the course, the student may not use the P grade to fulfill the program requirement, and may need to repeat the course. The P would not impact their GPA; however, automatic exceptions to this rule will be granted to graduating seniors (those graduating in Spring or Summer 2020). These students may elect the P/F scale for any or all of their course grades from Spring 2020 and may use a P grade to satisfy the grading and program requirements for any course or program in which they are enrolled in Spring 2020, including any courses that require a specific minimum letter grade. 

    Thank you for your dedication and commitment to our students’ success.

    Warm regards,

    Vilas A. Prabhu, Ph.D., M.B.A.
    Provost and Vice President for Academic Affairs

  • 3/27/20 - Student Affairs and Enrollment Management on Refunds

    Dear Marauder Students,

    As Millersville University President Daniel Wubah said in a letter to the campus community earlier this month, we have been working hard on our refund policy for various services that were terminated due to the COVID-19 outbreak. This policy includes reducing spring 2020 semester charges by 46.6% for housing, dining plans and certain fees. We arrived at 46.6% because that is how much of the semester was remaining prior to spring break.

    Refunded amounts will vary from student to student based on a number of variables including the type of dining plan they had, how much of the dining plan they used, and if they received money from scholarships, federal aid, the Veteran’s Administration or, if they have outstanding balances.

    Fees that will be refunded include those for the Student Memorial Center, Student Activity Fees, parking and the shuttle bus. The Health Services fee will not be refunded, since those services remain available for the duration of the semester. There will not be any reductions for tuition or for the technology fee.

    All refunds will be made by April 10, 2020. If a student is owed money, they will be sent a physical check, or if they are set up for direct deposit, it will be put into that account.

    This policy to give monetary relief to our students and their families was made following guidance on policies related to reimbursements from the Pennsylvania State System of Higher Education, of which Millersville and its 13 sister universities are members.

    Offices across the campus are working diligently to ensure the accuracy of each student’s refunds, and we appreciate your patience.

    If you have additional questions on this reduction in charges, please email Eric Sheppard at Eric.Sheppard@millersville.edu.

    I hope you and your family are safe and healthy.

    Warm regards,

    Brian P. Hazlett
    Vice President, Student Affairs & Enrollment Management

  • 3/27/20 - President Wubah

    Dear Marauder Family,

    In my weekly update last Friday, I mentioned the monumental shifts occurring in how we live and work.  While no one could have imagined this level of turbulence in our society, I am grateful for the myriad of ways that our campus is coming together to support our students and each other. I admire the ingenuity and positivity across our campus community as we settle into a “new normal” of teaching, learning and working.

    Before I report out on our progress areas from the past week, I want to take a moment to reflect. Undoubtedly, we are all experiencing some anxiety and trepidation in this transition to working remotely. I’ve had my share of technology glitches over the past two weeks and continue to make strides as a tele-worker. Among them were dropped conference calls, a Zoom meeting that froze, and a file that did not transfer seamlessly in Microsoft Team. Patience and trust are crucial, and rest assured that your technology glitches will be fixed promptly, your call will be reconnected, and most important, your colleague on the other end will understand and work with you to smooth out the rough spots. Let me repeat that, patience and trust are keys to our success at this moment. 

    On Monday, many of our students will start their new experience as e-learners and I recognize this will be a challenge for some of them.  The same holds true for many of our faculty who are experiencing remote instruction for the first time.  Let’s all be patient and kind with ourselves and others. We’re all in this together, so let’s keep the lines of communication open.

    Now let me share with you several new developments about the transition to remote instruction and enhancements to student support that have occurred since my last message. 

    • Our team of instructional designers led 24 sessions last week and another 25 sessions this week in an effort to help transition our teaching and learning to remote instruction.  During the week of March 16th, over 200 faculty members participated in D2L and Zoom training sessions. 
    • Faculty and administration have worked together on several initiatives to support our students including temporary policies on pass/fail grading, extensions of the course withdrawal and incomplete grade deadlines. 
    • Advancement launched the new EPPIIC Student Compassion Fund and has already raised over $7,000 to support our students.
    • Staff are working hard to finalize policies and implement the new directives for the reduction of student charges for spring semester and for continuing student employment. More information will be forthcoming shortly.

    I would also like to report on several issues supporting employees, ensuring business continuity and our regional community.

    • Administrative units across campus completed their Continuity of Operations (COOP) plans for submission to PASSHE.
    • Essential and non-essential employees, who have been working remotely, are asked to continue doing so through April 3. For those who are not working remotely, I can report that administrative leave has been extended until April 3.
    • A team of representatives from FEMA, PEMA, and the Army Corps of Engineers came to campus today to review several of our buildings for possible emergency use by federal or state agencies.
    • Our campus has collected inventories of personal protective equipment and other emergency supplies for possible use by our local emergency responders and health professionals. 

    Let me remind all employees to remain off campus, with the exception of those required to perform life-sustaining functions. If you absolutely need to come to campus for a short visit to retrieve essential educational or work materials, please contact campus police dispatch at 717-871-4357 to facilitate your visit following our safety protocols.

    No cases of the coronavirus have been reported on our campus, but we must remain vigilant. It remains vital that all Marauders practice the protective health measures recommended by the CDC and other health agencies to reduce the spread of this virus. 

    Let me close by reassuring everyone once again that we will, as a community, work together to respond to this crisis and get through it.  And, as a compassionate community with a public mission, we will work collaboratively with state and local officials as well as public and nonprofit agencies to support our neighbors.  Now, more than ever, we are called to collective action.  Be kind, be safe and stay healthy.

    With warm regards, 

    Daniel A. Wubah

    President

  • 3/26/20 - Academic Affairs for Faculty | Summer Sessions

    Given the uncertainty surrounding the length of time it will take the coronavirus epidemic to recede, the University has determined that all 2020 Summer Session instruction, including co-curricular activities in Summer Sessions 1, 2, and 3, will be offered only through distance and/or remote learning (no in-person instruction) modalities. 

    By April 10, 2020, faculty scheduled to teach summer session courses in-person or in blended modalities must confer with their department chairs and deans to discuss their willingness to teach scheduled in-person courses through remote learning modalities. Faculty should also discuss with their deans whether they are willing to teach any converted courses that may be low-enrolled through the Voluntary Alternative Compensation Model, as well as their plans to convert summer courses to a distance learning modality.

    If faculty have questions concerning whether teaching through remote learning might have an impact on accreditation, licensure, certification, or other similar issues, they should confer with the department chair or dean.

    The current approval process for DL conversion will be temporarily suspended for courses scheduled in any of the 2020 summer sessions.

  • 3/25/2020 - Registrar's Office Info

    March 25, 2020 (from Registrar's Office)

    To: University Faculty and Advisors

    Re: Student TAPs for Fall 2020 Registration

    Undergraduate registration for the Fall 2020 term is approaching, and we would like to remind you of a few important points:

    1. Fall early registration for most undergraduates will be held April 9-17.  All currently enrolled undergraduate students in a degree-seeking program and non-degree students on probation must have a TAP to register.  Advisers will distribute TAPs to their advisees during advisement prior to registration.  Please check your advisee list on Banner Web for Faculty to be sure you are giving students a valid TAP for Fall 2020.  A different TAP number is generated for students each semester to ensure that they will contact you for advisement before registering.
      1. Special Needs & Veteran students register on April 6th starting at 8AM (TAP number starting with 499)
      2. Athletes (TAP numbers will start with 433) & Honors College students (TAP number starting with 466) register on April 8th starting at 6AM
    1. TAPs for Fall 2020 registration are available to all faculty and advisers via Banner Web for Faculty.  If you need instructions on how to view a list of your advisees with their Fall 2020 TAP numbers, please review TAPS for Your Advisees on the Registrar’s Office web site.
    2. Department chairs and deans will receive a master list of TAPs for all students in their department or college.

    Please be sure to give your advisee the correct TAP number.  Here are some tips to help avoid common errors:

    • A TAP is a 6-digit PIN, so please be sure to include leading zeros, if any, when you give a TAP number to an advisee. 
    • Double-check the number sequence; if any numbers in the 6-digit sequence are transposed, the TAP won’t work.
    • Be sure the TAP you give an advisee is the correct one for him/her, and not the TAP for another student just above or below that person on your advisee list.

    NOTE:  If you do not see a TAP for a student, they may either have a different adviser assigned or a TAP is not required for registration.  After a student has registered for at least one class, the TAP is no longer necessary and will be removed.

    If you have any questions concerning TAPs, please call: John Sicotte, Assistant Registrar for Registration, at x5572 or email john.sicotte@millersville.edu

    REMINDER: The last day for students to withdraw from most SPRING 2020 classes is Friday, April 10th (extended from April 3rd).

  • 3/24/2020 – Academic Affairs for Faculty

    Dear Faculty,

    Please see below the faculty evaluation deadline extensions approved at the State level for this spring:

     Promotion

    Committee/President

    Current Deadline

    Extension

    University-wide Promotion Committee Recommendation

    April 15

    May 1

    President Decision

    July 15

    July 31

     Tenure

    Committee/President

    Current Deadline

    Extension

    Faculty Application (Spring Hire)

    May 1

    May 15

    University-wide Tenure Committee Recommendation (Fall Hire)

    April 1

    April 22

    President Decision (Fall Hire)

    May 31

    June 19

    5th Year Evaluation for Tenured Faculty

    Committee/President

    Current Deadline

    Extension

    Department Committee

    April 1

    April 22

    Department Chair

    April 8

    April 29

    Dean / Appropriate Manager

    May 15

    June 5

     Probationary Faculty Evaluations

     

    Committee/President

    Current Deadline

    Extension

    First Year

    President renewal

    April 1

    April 22

     

     

     

     

    Fifth Year
    (Spring Hire)

    Department Committee

    April 1

    April 22

     

    Department Chair

    April 8

    April 29

     

    Dean / Appropriate Manager

    April 15

    May 5

    Temporary Faculty Evaluations

     

    Committee/President

    Current Deadline

    Extension

    FT Temp (Appointment for Academic Year)

    Department Committee

    April 1

    April 22

     

    Department Chair

    April 8

    April 29

     

    Dean / Appropriate Manager

    May 15

    June 5

     

     

     

     

    FT Temp (Appointment for Spring Semester)

    Department Committee

    April 1

    April 22

     

    Department Chair

    April 8

    April 29

     

    Dean / Appropriate Manager

    May 15

    June 5

     

     

     

     

    PT Temp (Appointment for Academic Year)

    Department Committee

    April 1

    April 22

     

    Department Chair

    April 8

    April 29

     

    Dean / Appropriate Manager

    May 15

    June 5

     

     

     

     

    PT Temp (Appointment for Spring Semester)

    Department Committee

    April 1

    April 22

     

    Department Chair

    April 8

    April 29

     

    Dean / Appropriate Manager

    May 15

    June 5

     

     

     

     

  • 3/25/2020 - Housing

    March 25, 2020- A MESSAGE FROM THE MILLERSVILLE UNIVERSITY DEPARTMENT OF HOUSING AND RESIDENTIAL PROGRAMS

    At this time the University is not available for students to return to campus for residence hall checkout or to collect their belongings.  While we understand the frustration this causes, we are doing this in cooperation with directives and instructions from the Office of the Governor of Pennsylvania until further notice. 

    If medicine is an item that is left in your University residence, you may want to contact your prescribing medical practitioner to inquire about a cover prescription for medications. You may also contact your faculty members to inquire about alternative access to textbooks and academic course materials. All textbooks for Millersville classes will be available for free on the Redshelf or Vitalsource platforms. Students and faculty should go to bookshelf.vitalsource.com or studentresponse.redshelf.com and create an account using your Millersville.edu email address.

    We appreciate your understanding, patience and cooperation during the critical social distancing period of the pandemic. Please regularly monitor your MU e-mail and also the University Coronavirus website https://www.millersville.edu/coronavirus/  for the most updated information and communication to the campus community. 

  • 3/20/20 From President Wubah

    Sent to Campus Community via email at 3:22 p.m. on 3/20/20

    Dear Marauder Family,

    As promised, I am writing to update you on the University’s efforts to monitor and respond to the COVID-19 outbreak.  Since my update last Friday, we have witnessed monumental shifts in how we work and how we live.  It is clear that our societal norms and routines are being challenged in ways that no one could have imagined. 

    I appreciate your continued patience with the deluge of new information.  Each day brings new directives from state and local authorities as well as additional policy guidance from the Office of the Chancellor (OOC).  Rest assured, I will continue to update the campus every Friday by email and more frequently if the need arises. While the restrictions on our personal activity are challenging, please understand that these protective measures are being put in place to ensure the long term safety of all of us in the Commonwealth. 

    Lancaster County reported its first two cases of coronavirus on Wednesday but there has been no reported case on our campus.  Since my email last week, several testing locations have opened in Lancaster County including a new test center at the PA College of Health Sciences.   It is vital that all Marauders practice the protective health measures recommended by the CDC and other health agencies to reduce the spread of this virus. 

    Now let me share with you several new developments about the transition to remote instruction that have occurred since my last message.

    • Last evening Governor Wolf ordered that all “non-life sustaining” businesses in Pennsylvania – including colleges and universities – must close by 8 p.m. on Thursday, March 19.  Millersville has responded accordingly to comply with these directives and an email was sent to provide further guidance to campus.
    • All employees must remain off campus, with the exception of those required to perform life-sustaining functions.
    • Due to travel restrictions from the Governor, the planned move out of the residence halls has been postponed to a later date.
    • Campus Dining will cease operations effective at 6 p.m. on March 20.
    • The University was recently notified that our Middle States Reaffirmation of Accreditation site visit will be postponed to a later date.

    Spring commencement is an occasion that our entire campus looks forward to every year in May.  It is with great disappointment that we must officially postpone this May’s Commencement ceremonies and festivities.  We are closely following CDC recommendations against public gatherings of 10 or more people for at least the next eight weeks.  I know this decision is a tremendous disappointment to our graduates who have worked so hard to complete their degree programs.  I share your frustration and pain.

    Earlier today, the OOC finalized guidance to PASSHE campuses for providing refunds to students and their families.  Using these policies, I have instructed our staff to move expeditiously to provide relief to students who have been impacted.   Students will receive refunds on a pro-rata basis for various services that have been terminated due to the COVID-19 outbreak. These refunds include housing, dining, parking and shuttle bus fees.  All other student services are moving to remote delivery and virtual platforms and will remain available to students. Detailed information will be made available on our coronavirus website. 

    We have also received guidance from the OOC about how to ensure that our student workers receive their wages without any interruption. In addition, the OOC has provided guidelines on how to provide counseling services to our in-state students using telemedicine and we are awaiting similar guidelines for our students who reside out of state.

    To keep everyone informed during this rapidly changing time, we will continue to use the three-pronged approach for communicating with our constituents mentioned earlier i.e. the President’s weekly email updates as well as messages from other campus officials as needed, regular updates to our campus coronavirus website, and messages posted in the ‘Ville Daily.’

    Let me close by reassuring everyone that we will, as a community, work together to respond to this crisis and get through it.  Our focus is to ensure that students have the support they need to complete their studies this semester and beyond. These new challenges will continue to test our collective and individual resolve in unforeseen ways. Our university’s leadership group will continue to maintain our high level of dedication and service to our community.  Our EPPIIC values are on full display and I am proud of the Millersville family and our response to this crisis.  Be kind, be safe, and stay healthy.

    With warm regards,

    Daniel A. Wubah

    President

     

  • 3/20/20 - PASSHE Guidance on Student Employment

    Pennsylvania’s State System of Higher Education Office of the Chancellor Guidance

    HOURLY STUDENT WORKER GUIDANCE

    March 20, 2020

    On March 5, 2020, the U. S. Department of Education (ED) issued the following guidance for paying student workers who are disrupted by COVID-19. The underlined section was added for emphasis: 

    ED Electronic Announcement

    March 5, 2020 – Guidance for interruptions of study related to Coronavirus (COVID-19)

    “Federal law includes a provision allowing an institution to make FWS [Federal Work Study] payments under certain limited circumstances to disaster-affected students who are unable to continue working. Given the unique nature of this situation, it is unlikely that an entire region would be declared a Federal disaster area, yet to students enrolled at a campus that must close temporarily, the loss of this important form of financial aid can be devastating. The impact may be magnified if the institution accommodates students by providing alternative instructional opportunities and the student is required to continue paying tuition, but the student loses FWS as an important part of their financial aid award. For students enrolled and performing FWS at a campus that must close due to COVID-19, or for a FWS student who is employed by an employer that closes as a result of COVID-19, the institution may continue paying the student Federal work-study wages during that closure if it occurred after the beginning of the term, the institution is continuing to pay its other employees (including faculty and staff), and the institution continues to meet its institutional wage share requirement. Students who were prevented from beginning a term at the institution as a result of a COVID-19-related disruption would not be eligible for Federal Student Aid for that term, and therefore could not be paid FWS wages for hours they did not work. Graduate students who are paid FWS wages on salary may continue to be paid for the remainder of the term if the institution is also paying its faculty and staff during that period. In these instances, institutions should document (as contemporaneously as feasible) that the COVID-19 disruption was the reason the student received FWS funds without documentation of hours worked.”

    System Conclusion: Federal work study funds may be paid even if work is not performed for as long as the campus is disrupted by COVID-19 or until the end of the semester, whichever comes sooner.

    Principles for Fair and Equitable Treatment of Hourly Student Workers

    These guidelines are applicable to those students who remain enrolled full-time for the remainder of the semester. The following are scenarios to help institutions determine financial decisions relative to payment to student workers who are paid through 1) institution, state, or federal work study funds, and 2) institutionally funded student workers not part of a work study program. Institutional decisions to pay students for work not performed should remain consistent for all work study students.

    Federal work study vs. Institutional-funded work study vs. Institutional-funded non-work study —Some universities treat work study as one combined program regardless of fund source. Students know they have a campus job or work study award but may not know the fund source. Treating work study students (federal-funded work study and institutional-funded work study) different depending on their fund source may create equity issues. Universities will locally manage decisions regarding student work that is not part of the work study program.

    The following guidance is applicable for as long as a campus is disrupted by COVID-19 or until the end of the Spring 2020 semester, whichever comes sooner.

    Scenario

    Guidance

    Other Comments

    A student has Federal Work Study (FWS) and is able to work on site or remotely and the campus has work for the student to do.

    Pay the student for the hours worked on site or remotely.

    Timesheets are required; alternative work assignments may be provided by the university.

    A student has received Federal Work Study and the student is able to work remotely but the campus does not have any remote work available.

    Pay the student without work being performed as long as non-FWS student workers receive the same availability for pay without work.

    Document in the student’s file that timesheets were not required to be collected due to COVID-19 disruption.

     

    See below for suggested payout methods

    A student has received Federal Work Study and is offered remote work and chooses not to take it.

    Do not pay the student.

    Documentation of student choosing not to work.

    A student worker is being paid through institutional funds (either work study or non-work study) and is able to work on site or remotely and the campus has work for the student to do.

    Pay the student for the hours worked on site or remotely.

    Timesheets are required; alternative work assignments may be provided by the university.

    A student worker is being paid through institutional work study funds and is not able to work and the institution does not have remote work available.

    The student may be paid at the university’s discretion without work being performed.

    Federal guidance implies the institution is to follow the same procedures for all work study student workers.

    A student worker is being paid through other (non-work study) institutional funds and is not able to work and the institution does not have remote work available (the university may assign alternative work).

    Local decisions.

    Some universities allow departments to hire student workers outside of the financial aid process; therefore, their work/pay is not awarded (up to a maximum dollar amount) as a source of financial aid.

    A student does not return and/or withdraws from classes.

    Student should not work or be paid further.

     


    Methods for Payment:

    • For institutions who are paying student workers who cannot work remotely, the recommendation is to take the average pay of the last three pay periods to determine payment amount. Students cannot receive more than the allocated total award amount or exceed the maximum allowable hours. An alternative batch pay process will be followed to activate pay without students completing timesheets.
    • Students who are working need to follow the normal process for entering time worked in order to have their payment processed through the regular student pay methods.
  • 3/20/20 - PASSHE Guidance on Refunding Student Fees

    Pennsylvania’s State System of Higher Education Office of the Chancellor Guidance

    REFUNDING SPRING 2020 STUDENT FEES GUIDANCE

    March 20, 2020

    The following guidance is provided for refunding student fees associated with the suspension of in-person instruction due to COVID-19 during the Spring 2020 semester.

    Background:

    U.S. Department of Education (ED) Guidance

    Although the US Department of Education has released  Guidance for interruptions of study related to Coronavirus (COVID-19) (March 5, 2020), this guidance does not address the impact of suspending in-person instruction on student living decisions and associated costs. 

    Applicable guidance was provided by ED in 2018 regarding the inability of the university to educate students relating to a natural disaster or pandemic influenza outbreak. That 2018 disaster guidance from ED specified: “The Department strongly encourages institutions to provide a full refund of tuition, fees, and other institutional charges, or to provide credit in a comparable amount against future charges, for students who withdraw from school as a direct result of a disaster. The Department also urges institutions to consider providing easy and flexible re-enrollment options to such students.”

    System Conclusion:

    Given that the university is providing full educational and student services, tuition and other academic/student service fees do not need to be refunded. The above federal guidance would indicate that if a university will not be providing services for which the student has been charged, an appropriate refund (or credit) should be made to the students’ accounts. Therefore, guidance is focused on auxiliary or self-supporting services that will no longer be provided and which were charged to the student via specific fees.

    Principles for Refunding Students in Spring 2020 Due to COVID-19:

    1. These guidelines are applicable to those students who remain enrolled for the remainder of the semester. The suspension of in-person instruction for the remainder of the semester does not change the student’s modality classification for billing, financial aid, and/or reporting purposes.
    2. Given that the universities are providing full educational and student services (including health services), tuition and academic/student service fees will not be refunded.
    3. Students should be refunded for services they will no longer receive, including housing, dining, and unused portions of other fees as determined by the university.
    4. Refunds should be prorated, based on the number of days for which the service will not be provided to the student(s).
    5. Refunds involving affiliates, such as activity fees and some housing fees, may be dependent on the cooperation of the affiliate. Similarly, refunds for dining may be dependent on vendor agreements.
    6. The preferred method of reimbursement is through a refund to the student account. Credits to student accounts for future use, while not recommended, may be used as an alternative only if refunds cannot address solutions to #5, above. However, if a credit is applied, it should first be applied to any remaining current charges. Please be aware there may be federal financial aid implications for credits applied in the future award year.
    7. Generally, universities should not change the Cost of Attendance. Please refer to all applicable federal and state financial aid regulations and guidance.
    8. Refunds for eligible students will be processed by the universities at the earliest possible time based on a schedule determined by the institution.

    The following scenarios illustrate situations where refunds are to be provided and the proration effective date.

    Scenario

    Timing

     Guidance

    1)University required students to move out of campus-provided housing.

    Students were not allowed to return to live in housing after the original spring break period.

    Room, board and other fees identified by the university must be refunded, prorated to the first day after the end of the original spring break.

     

    University required students to move out of campus-provided housing.

    Students returned to live in housing after the original spring break period.

    Room, board and other fees identified by the university must be refunded, prorated to the effective date housing was “closed.”

    2)Students are able to remain living in campus-provided housing. Student chooses to move out.

    Varies by student. The earliest date applicable would be the first day after the original spring break period.

    Room, board and other fees identified by the university should be refunded, prorated to the effective date the student terminated housing/dining contract.

    3)Students remaining on campus.

    No housing/dining refunds.

    For other services that may no longer be provided, other fees identified by the university may be refunded based on the date services ended.

    4)Students living off-campus, not university property.

     

    Other fees identified by the university must be refunded, prorated based on the same timing in scenario 1.

    5)Affiliate housing excluded from above.

     

    Each university will have to work with their affiliate housing providers for the best interest of the students.


    Withdrawals:

    Universities are not required to refund tuition and fees for students who choose to withdraw, given that the university is providing full educational and student services and the refund period is passed. See Board of Governors’ Policy 1983-19-A: Refund of Tuition and Fees, and University refund policies. However, Section B.8. of the Board policy provides: “A student is eligible for consideration for a refund for any reason approved by the president or his/her designee.”

    For those who do withdraw, universities should provide a flexible and easy way for students to re-enroll, either in the current semester or future terms.

  • 3/20/20 - PASSHE Guidance on In-State Student Counseling

    Pennsylvania’s State System of Higher Education Office of the Chancellor Guidance

    Provision of In-State Student Counseling Services via Telemedicine

    March 20, 2020

    Background:

    Counseling for State System Students Located within the Commonwealth

    During the COVID-19 emergency, services may continue to be provided by university counselors to State System students via telemedicine where the student is physically located within Pennsylvania at the time that the counseling service is provided. Please note that this relates to students who are located within the Commonwealth at the time of counseling services, and is not dependent on the residency classification of the student. Under guidance issued by the CDC regarding social distancing, and recent guidance issued by the U.S. Department of Health and Human Services (HHS) and the Pennsylvania Department of Human Services (DHS), mental health service providers are encouraged to provide therapy services via telehealth modalities (e.g., Zoom, Skype, FaceTime, etc.) in order to curtail transmission of the COVID-19 virus.  

    Authority for Provision of Teletherapy by Pennsylvania Providers to Patients in Pennsylvania

    Pennsylvania does not generally regulate the modality of mental health services for patients in Pennsylvania and no specialized licensing or certifications are required. 49 Pa. Code § 47.1.[1] Further, to the extent that regulatory concerns may be an issue, recent state and federal guidance has rendered these concerns moot during this emergency.  As regards federal HIPAA regulations, the U.S. Department of Health and Human Services (“HHS”) has issued guidance waiving HIPAA regulations that might otherwise have limited use of teletherapy by a HIPAA-covered entity. Further, the Pennsylvania Department of Human Services (“DHS”) has issued guidance suspending regulation of telehealth requirements that apply under certain DHS-funded medical assistance programs. Additionally, the Pennsylvania Insurance Department, in collaboration with DHS, has issued a notice encouraging coverage of costs associated with telehealth (as opposed to traditional) services during the emergency. Thus, it is clear that use of teletherapy is permissible and encouraged for provision of counseling services during the COVID-19 emergency.

    Teletherapy Modalities That Are Permissible Under This Guidance

    As set forth in the guidance issued by HHS and DHS, service may be provided via telephone and via telecommunication applications that are widely available to students on smart phones and other electronic devices, including: Facebook Messenger video chat, Google Hangouts video, or Skype, Skype, Skype for Business, Updox, VSee, Zoom for telehealth, and Doxy.me. 

    Guidance for State System Universities

    During this emergency period, State System universities may provide counseling services to students who are physically present in Pennsylvania via teletherapy. To enable this, the State System has contracted with Zoom for provision of telehealth video services at no cost to the universities. Zoom telehealth video services may be obtained by having University personnel with procurement authority complete the Zoom Business Associate Agreement. A copy of that Agreement has been directed to Zoom for signature and will be provided for your use in the near future should you need it.     

    Presidents are directed to ensure that counselors provide services to our students pursuant to this guidance. Any issues/concerns regarding implementation of these services should be addressed through the University Human Resources office in conjunction with State System Labor Relations and ULC.

    (Additional guidance regarding provision of mental health services for students who are outside Pennsylvania at the time of service will be forthcoming.)

    [1] Please note that this applies only to requirements for providing the service within Pennsylvania.  Where a provider engages in teletherapy across state lines, licensing requirements in both the state where the provider is and the state where the patient is physically present at the time the service is provided.  As a result, guidance will be issued addressing provision of services for students who may seek assistance while they are present in another state.

  • 3/19/20 - President Wubah

    Dear Marauders:

    This evening Governor Tom Wolf ordered that all “non-life sustaining” businesses in Pennsylvania – including colleges and universities – must close by 8 p.m. Thursday, March 19. Businesses that do not close down will face enforcement actions beginning at 12:01 a.m. Saturday, March 21.

    Millersville University intends to comply with this new directive from the Governor and the health and safety of our students and employees remains our utmost concern.  Please understand that these measures are being put in place to protect all of us in the Commonwealth.  With that in mind:

    Most students have already left our on-campus residence halls, though a small number of students remain on campus due to financial, medical, logistical, or other extenuating circumstances.  For these students, we will continue to ensure life-sustaining services—food, shelter, and security.

    • To protect those students remaining on campus, no visitors are permitted until further notice and critically important social distancing practices are expected of everyone.
    • Campus Dining will cease operations effective at 6 p.m. on March 20. Students continuing to remain on campus will have their dining plan balances transferred to Marauder Gold cards for food purchases off campus.
    • Online courses will resume as scheduled on March 23, with face-to-face classes transitioning to online/remote instruction beginning on March 30.
    • Remote operations will continue for administrative services and to ensure business continuity. Employees who are able to work remotely will continue to work as scheduled. Employees who do not report to campus and are unable to work remotely will receive up to 10 days of paid administrative leave.
    • All employees must remain off campus, with the exception of those required to perform life-sustaining functions. These include University Police, custodial staff, and other essential employees who have already been notified.

    The President’s Cabinet and the Incident Response Team continue to meet virtually to monitor the rapidly-changing situation.  This message is based on the latest information available.  As conditions change, we will provide additional updates.  The usual weekly updates will be sent out tomorrow.

    Stay home, stay safe and stay healthy. Together we will weather this storm.

    Sincerely,

    Daniel A. Wubah

    University President

  • 3/19/20 - To Resident Students

    March 19, 2020 

    Dear Resident Students:

     A few hours ago, Governor Tom Wolf ordered that all “non-life sustaining” businesses in Pennsylvania – including colleges and universities – must close by 8 p.m. Thursday, March 19. 

     As a result, we are cancelling the planned move out until further notice

     Millersville University intends to comply with this new directive from the Governor, and the health and safety of our students remains our utmost concern.  Please understand that these measures are being put in place to protect all of us in the Commonwealth.   

    With that in mind:

     - The small number of students that remain on-campus will continue to be provided life-sustaining services—food, shelter, and security.

    - To protect those students remaining on campus, no visitors will be permitted.

     Again, the planned move out of the residence halls has been cancelled until further notice.  Further instructions will be forthcoming. 

    Warm regards,

    Vice President Hazlett

  • 3/19/20 - IT Information for Faculty

    Dear faculty,

    As preparations are in full swing to migrate all Millersville University courses to remote instruction, I want to share a few thoughts of how IT can support your efforts.

    If you discover a new software application, online resource or digital teaching tool - please share that with IT. You can send a note to the help desk at help.desk@millersville.edu or contact me directly. It would be beneficial to compile a list of such discoveries to share as appropriate and for future consideration.

    As the universities in the U.S. place an increased demand on internet service providers and the companies providing resources, such as Zoom, Microsoft, D2L, etc. it is likely there will be times when performance is less than optimal or could even fail. 

    If you experience challenges with connectivity please notify the help desk via email or the web form. IT will investigate the nature of the issue to determine the actual source of the problem.

    A connectivity issue could be within your home’s WI-FI network. For example, now that most families have multiple members working from home (mom, dad, children) the strain on a home WI-FI could cause performance issues. The route a signal travels from your home to the provider could be experiencing excessive traffic load. Or, the provider themselves may be overloaded. It could be compared to a congested highway.

    By example, Zoom has been performing well for all video conference calls, however, recorded sessions may take 24-72 hours to become available for playback.

    The point here is patience. Again, notify the help desk of issues. We will work with you to seek resolution.

    Every member of our faculty and staff are to be congratulated for your commitment to provide Millersville students with instruction that provides them with the best opportunity to learn, succeed and advance their academic and professional journey.

    The IT team is equally committed to support the faculty, students and staff through the learning experiences these times require. Do not hesitate to request assistance of any kind by contacting the help desk or myself directly.

    Stay safe & healthy,

    Steve diFilipo

  • 3/19/20 - Academic Affairs for Faculty

    Dear Millersville University Faculty,

    I hope you are all staying healthy and strong during these uncharted times.

    For your safety and the safety of others, we are strongly urging you not to come to campus.

    Based on Centers for Disease Control (CDC) advisories, the best way to prevent illness from COVID-19 is to avoid being exposed. CDC advice is to put distance between us and other people to keep COVID-19 from spreading in our community. 

    The administration is reiterating the CDC position - asking all Millersville employees, unless otherwise notified, to stay home and away from campus. We do understand if you need to make a quick trip to your office to set up your technology for remote access, pick up supplies or materials, textbooks, etc. We strongly urge you to work remotely.

    If you have difficulty connecting to the internet at home or issues with remote teaching, IT has put together a list of resources for you. They are listed below.

    Faculty Information: 

    Thank you for your attention and for helping us keep our campus community safe and healthy.

    Warm regards,

    Vilas A. Prabhu, Ph.D., M.B.A.
    Provost and Vice President
    for Academic Affairs

  • 3/16/20 - Academic Affairs for Faculty

    Dear Millersville University Faculty,

    The following is the guidance we received from the Office of the Chancellor on student experiential learning. All PASSHE institutions must follow these guidelines in implementing their student experiential learning.

    Per the chancellor’s guidance of 3/13/20 regarding suspension all in-person instruction starting 3/16/20 through 3/29/20, please note that this guidance also applies to undergraduate and graduate students in experiential learning sites, including professional placements, practica, internships, research internships, and clinical rotations, unless the accrediting and/or licensing agency has issued superseding guidance. Supervisors/program directors should provide alternate learning experiences for the period of time that classes are in session and the directive against in-person instruction is in force. Any request for an exception to this system-wide guidance should be directed to the Chancellor.

    Thank you,

    Vilas A. Prabhu
    Provost and Vice President for Academic Affairs


    Dear Millersville University Faculty:  

    Millersville is committed to remaining fluid in our response to coronavirus as situations change in efforts to keep all of our faculty and staff safe.  As a result, all in person training sessions that were scheduled in the McNairy library have been modified: all sessions will now be held online via Zoom meetings. The original calendar of dates/times for sessions will remain the same. But no in person sessions will be hosted in McNairy Library. The following options are available to you:

    1. All training sessions scheduled between March 16 and March 27 will be delivered via Zoom. Faculty should still register for sessions. Those who register or have already registered for sessions will receive an email containing links to scheduled zoom meetings with additional instruction for those who have never attended an online Zoom meeting.
           a. Session Calendar
           b. Registration Form
    2. Individual sessions or requests for assistance must be requested through the Help Desk in order to help appropriately direct requests and manage expected increases in volume. https://www.millersville.edu/logins or call (717) 871-7777. 
    3. Additional supports available to you include:
           a. Wiki page with resources  
           b. Self-paced training for instructors located within D2L
                i. https://millersville.desire2learn.com/d2l/home
                ii. On right hand side, click Resources for Faculty and Instructors
                iii. Choose: Self-paced training for instructors

           c. Preparation guides for Instructors located within D2L
                i.  https://millersville.desire2learn.com/d2l/home
                ii. On right hand side, click Resources for Faculty and Instructors
                iii. Choose: Preparation for Remote Teaching

           d. Additional resources for remote technologies supported by the university can be located at https://wiki.millersville.edu/display/ittac/IT+Remote+Resources

    Any faculty member who does not have personal internet access or has concerns about capability of their device(s) should contact the IT help desk.  Please call the help desk with immediate needs only. IT requests all other requests to the help desk be submitted via email or web form. The help desk information is included in the communication to the entire campus issued from IT last Friday.

    Thank you for your continued dedication and commitment to our students’ success during these extraordinarily difficult times.  I am confident that we will get through this the Millersville way, relying on our EPPIIC values.   

    Warm regards,

    Vilas A. Prabhu
    Provost and Vice President for Academic Affairs
  • 3/16/20 - President Wubah

    Dear Marauder Family,

    I want to assure you that the health and safety of our University community is my paramount concern. My leadership team has been monitoring the changing landscape due to the spread of the coronavirus (COVID-19).

    Because of the latest directives coming from the Center for Disease Control, the Governor’s Office, the Pennsylvania Department of Health and the Office of the Chancellor, I am announcing the transition of all face-to-face classroom instruction to remote instruction for the remainder of the spring 2020 semester.  While we all hoped that this situation would not come to pass, I understand the critical need to make this change in order to mitigate the transmission of the coronavirus.

    I will continue to update the campus every Friday as promised and more frequently if the need arises. 

    Our instructional plan is as follows:

    • Previously arranged online courses scheduled to begin next Monday, March 23, will resume as planned.
    • Face-to-face classes will remain suspended during the week of March 23 to allow faculty to transition to remote instruction.
    • All face-to-face classes will transition to remote instruction, resume on March 30 and continue in that mode for the remainder of the semester.

    Our professional staff will be engaged in planning and mitigation efforts throughout this period to ensure business and educational continuity. The Incident Response Team (IRT) will continue to meet on a regular basis to assess our institutional handling of this outbreak.  

    Per the Governor’s recent announcement at 2 p.m., the University is moving to “essential employees only” beginning on Tuesday, March 17.  The following applies:

    • Essential staff whose duties require a physical presence at the University will continue to report to work for their regular shifts until further notice. Supervisors will work with those essential employees who will continue to report to the University to implement social distancing measures in order to protect their health and safety.
    • Essential and non-essential employees, who have been identified as able to complete their work remotely will continue the critical work of the University from their homes beginning Tuesday, March 17, through March 27.
    • More details about specific measures will be shared with supervisors and employees. Employees are encouraged to speak to their supervisors about any questions or concerns.

    I realize that the changes announced in this email will generate questions from members of our community. I have instructed my vice presidents to send additional information as quickly as possible to offer further guidance for students, faculty and staff. Our aim is to work together to ensure that students have the support they need to complete their studies this semester and beyond.

    The latest information for our campus community will be posted at https://www.millersville.edu/coronavirus/.  We will update this site with the latest information from government and other official sources and we will also update the Frequently Asked Questions (FAQ) based on feedback from our community.    

    Kindly allow me to reiterate my recent message to campus. We are in uncharted territory that none of us could have anticipated. The situation continues to evolve by the hour. I know that these changes are drastic, and that they affect all of us deeply. Let’s all be guided by facts and reason, and not panic and rumor. I encourage you to take steps necessary to safeguard your personal health and to minimize risk exposure.

    We are one Marauder family, and we will get through this crisis.

    Warm regards,

    Daniel A. Wubah

    President

  • 3/13/20 - General IT Information

    General Information:

    Student Information:

    Faculty Information: 

    Staff Information: 

    Stay Safe-
    Stephen diFilipo