University Supervisors

Absence Forms

Student Absence Form (revised November 2016)

This form should be submitted to Room 123, Stayer Hall, at least 5 days prior to the absence.  Forms must have the supervisor and cooperating teacher signatures in place before being submitted to the Student Teaching Office.

Calendar - Fall 2018 Semester

Fall 2018 Semester Calendar 

Please note that departmental seminars are not included on this calendar.  For information about departmental seminars, please see your contact team member or department chair.

Early Field Evaluation Access through OnBase

You may access your student teachers' early field evaluations through the OnBase System.  Please click on the links below for instructions on how to access these files:

1. Instructions for accessing OnBase

2. Instructions for downloading the OnBase App for your iPad.  (updated August 2015).  Please refer to these instructions to get the latest App for your iPad.

If you have trouble or questions about accessing OnBase please contact the Millersville Help Desk at (717) 871-2371.

Evaluations for Student Teaching

Entering Evaluations into Banner:

PDE 430 Evaluation:

Complete the PDE 430 online and print hard copies for the Field Services Office and the student teacher.  Please make sure that you and the student teacher have signed and dated the form. Submit the original, signed hard copies to Room 120, Stayer Hall.  Electronic copies sent via email as an attachment or scan will not be accepted.  Signed and dated hardcopies are required for us to stay in compliance with PDE and NCATE guidelines.

MU Adapted Danielson Evaluation:

  • MU Adapted Danielson Formative Observation Instrument - Recommended for use by cooperating teachers and university supervisors for individual observations.  This document should be used along with the MU Adapted Danielson Rubric for providing formative feedback.

  • MU Adapted Danielson Rubric - This document provides specific descriptions of criteria.  Use the rubric when completing both the MU Adapted Danielson Formative Observation Instrument and MU Adapted Danielson Formal Evaluation.

  • Mock - online MU Adapted Danielson Formal Evaluation - This mock-up is provided to give cooperating teachers and university supervisors a clear picture of the form they will complete online for formal evaluations.  It has the same elements as the formative observation instrument and four text boxes where narrative explanations should be entered for the four domains (Planning and Preparation, The Classroom Environment, Instruction, Professional Responsibilities).  Please note that the ratings available for student teachers are Unsatisfactory, Basic, and Proficient.

Due Dates:

Please click on the "Due Date Chart".  This chart contains the due dates for all student teaching evaluations including the EMEE Post Bacc Evaluations.


Guides and Supplements

Mileage Reimbursement Policy and Forms

Online Travel Request Form

At the beginning of each semester be sure to complete a Travel Request Form and submit to the Student Teaching Office in Room 123 Stayer Hall.  The number on this form should be entered under "Travel Request #" on each of your travel vouchers.

Online Travel Expense Voucher

The Field Services Office is only authorized to reimburse supervisors for mileage accrued during the supervision of student teachers.  All other field experience mileage (i.e. early field experience) must be submitted to your department.

Please keep the following in mind when completing your travel voucher form for supervision of student teachers:
1.  Please complete your submissions online and print a hard-copy.  This not only makes the form easier to read but eliminates error since the online form will calculate your mileage and amount of reimbursement.
2.  Please list each destination on a separate line on the voucher form.
3.  Be sure to include the dates and times of your travels.
4.  MU will pay for both your trip to a school site and your return trip however, MU can only pay you from the origin nearest to the school site; this would either be from MU or from your home.  This is regardless of your physical origin.  The same is true for your return trip.  EXAMPLE:  If you are traveling from Lebanon, PA and supervising in Solanco School District you may only claim the distance from MU to the school in Solanco School District and then back to MU.
5.  If you are visiting multiple sites in one day MU will pay you for the full distance between school sites.  Please arrange your schedule as efficiently as possible.

If your submission needs to be adjusted to conform to the MU standards, as set by PASSHE, you will be notified either by email or a phone call prior to your payment.

Please submit your Travel Voucher Forms monthly to Room 123, Stayer Hall.  Be sure to submit the original copy of your form with your signature.  Please note that submissions will only be paid if submitted within 90 days of your travel.  Processing time in the Field Services office is included in the 90 day limit.

Feel free to contact the Student Teaching Office if you have any questions.  Please email  You may also call (717) 871-5561.

Observation Dates / Grade Sheet / Online Grading

Observation Dates / Grade Sheet  (revised October 2017)

The Observation/Grade Sheet should be turned in to the Department Secretary at the end of the first half assignments.  For second half and full semester assignments, this sheet is due at the end of the semester.  Forms are also available in Room 123, Stayer Hall.

Online Grading: At the end of the semester enter the grades from your Observation/Grade sheet through the MAX Banner Portal icon at  You will receive an email from the Registrar’s office with instructions titled “Web Grades Reporting for Faculty: USER’S GUIDE.”  Be sure to complete this final step since student certification applications cannot be processed until a grade is entered online.  

Observation Forms

A limited amount of unlined forms are available in Room 123, Stayer Hall.

Payroll Forms for Cooperating Teachers

Our cooperating teachers were sent Cooperating Teacher Packets which included payroll forms and a return envelope addressed to the Student Teaching Office.  Please check with your students' cooperating teacher to make sure they have submitted their payroll forms.  We are not able to pay the co-ops until a Cooperating Teacher Payroll form and a W-9 Form has been received.  NEW:  We need both of these forms for each student teacher a co-op sponsors.

If payroll forms have been misplaced please have the cooperating teacher email for new forms.

If the return envelope has been misplaced payroll forms can be mailed to:

Student Teaching Office
Millersville University
PO Box 1002
Millersville, PA  17551


If you have questions please feel free to contact either:

Mrs. Jessica Stephens, Coordinator of Field Services
(717) 871-7327 (office)  

Administrative Assistant for Student Teaching
(717) 871-5561