Clearances

For Field Placement Classes

The Department of Field Services at Millersville University requires clearances to be on file prior to the start of semesters where students are working with minors in any capacity, this includes field experiences.

  • Clearances must be clear (no record) and valid (do not expire) for the entire semester during which there is a field experience.
  • Student Teacher deadlines are earlier than other field placements. 
  • Submit 'Complete Clearance Packets' ONLY through MAX.  
    • See below for what is considered a 'Complete Clearance Packet'.
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  • Students may be dropped from any courses requiring clearances if clearance packet is incomplete or invalid.
  • Visit the Clearances FAQ page and the notes section under the deadline tables for additional information. 

SPECIAL NOTICE: Students enrolled in the following programs, should contact the appropriate department for clearance information. 

  • Online Bachelor of Science in Early Childhood Education (Online Degree Completion Program) contact Online Programs.
  • Online Bachelor of Science in Special Education (Online Degree Completion Program) contact Online Programs.
  • Social Work students contact the School of Social Work.

Clearance deadlines - Early Field Students:

Session
Deadline

Fall 2023

  • PAST DUE:  12:00 PM (Noon), June 30, 2023 - clearances must be dated on or after December 10, 2022. 
  • To view a list of courses that require clearances for the Fall 2023 semester click here. 

Winter 2024

  • DUE: November 15, 2023 - clearances must be dated on or after January 14, 2023.
  • To view a list of courses that require clearances for the Winter 2024 session click here.

Spring 2024

  • DUE: January 1, 2024 - clearances must be dated on or after May 4, 2023.
  • A list of courses that require clearances will be posted when available. 

 

clearance deadlines - STUDENT TEACHERS:

SESSION
DEADLINE
Spring 2024
  • PAST DUE:  12:00 PM (Noon), June 30, 2023 - clearances must be dated on or after May 4, 2023.
Fall 2024
  • DUE: January 1, 2024 - clearance date requirements to be determined once academic calendar is available. 
Clearance Process notes:
  • Field Services will communicate through your MU email account if there is a question or concern regarding the documents submitted.
  • During times of high volume, phone/email response time and clearance processing may be delayed.  We thank you for your understanding.
  • Field Services cannot accept hard copies of clearance documents or documents through email.
  • Check your MAX account to see what is on file!
    • The 'Dates of Issue' of your documents on file are available for you to view, at any time, in your MAX account.
    • Students are responsible for making sure the dates of the clearances being submitted are VALID and their clearance packet is complete for the semester/term in which they are taking a course with a field experience!  (See deadline information above.) 
      • Clearances are received in Field Services throughout the semester/term and it is impossible for Field Services to know which semester/term they are for when first submitted. 
  • Save the PDF files of your clearances to your computer for future reference!
  • Keep copies of your clearances in a safe place.  You are required to take your clearances with you to your field placement.

Revised 7/2023