Clearances

For Field Placement Classes

The Department of Field Services at Millersville University requires clearances on file prior to semesters where any field experience occurs.  Clearances must be clear (no record) and valid (do not expire) for the entire semester during which there is a field experience.

Clearances are normally due by late July for the fall semester and early January for the spring semester.  An email will be sent to your MU email address with the due date.  These due dates do not apply to student teacher candidates; you will receive an email with your due dates. You will be dropped from their field placement classes if clearances are not submitted on time.  Incomplete clearance packets are not processed until all items are received.

There are both "quick guides" and links to detailed guides under each clearance.  If you are not familiar with obtaining clearances, use the detailed guides.

Printable Quick Guide to Clearances

  • What Clearances Do I Need?
    You will choose either Option 1 or Option 2. Not both

    Option 1 is for 

    Option 2 is for 

    • All Undergraduate students. 

    • Post-Baccalaureate and Master's students who will not be able to complete their field work at their place of employment. 
    • Post-Baccalaureate or Graduate Students employed by a public school, private school, or a child care center and...

    • Are able to complete your field work at your place of employment?

    You will need to obtain: 

    You will need to obtain: 

    Act 34 PA Criminal Background Check

    PDE 6004 

    Act 151 PA Child Abuse Clearance

    Proof of Employment 

    Act 114 FBI Fingerprint Clearance

    Copies of the clearances on file with your place of employment. (regardless of date)

    Negative TB Test or Chest X-Ray

     

    Still not sure what Option to choose?  Contact Field Services by phone at 717-871-5752 or by email at Field.Services@millersville.edu.

     

  • How Do I Obtain the ACT 34 PA Criminal Background Clearance?
    ACT 34-$22 Fee
    1. Apply online at https://epatch.state.pa.us (Credit card required). Please remember your log in information. If forgotten please call 1-888-783-7972.
    2. When completed, click on the “Certification Form” button and print the results page with the state seal watermark (this is your official clearance).
    3. It sometimes can take up to 2 weeks before your clearance is available.

    NOTE: If you happen to lose the original, click on “check the status of a record,” enter the receipt information, and reprint the clearance. 

    Detailed Guide to Act 34 Application

     

  • How Do I Obtain the ACT 151 PA Child Abuse Clearance?
    ACT 151-$13 Fee
    1. Apply online at https://www.compass.state.pa.us/CWIS
    2. Set up an account to apply for your ACT 151 online. 
    3. Check your account daily to see if your clearance is available (It could take up to 2 weeks before your clearance is available).
    4. For immediate processing of the ACT 151, apply in person. Take a $13 check or money order and a government issued ID to:    

    Child Abuse Registry
    Department of Human Services
    5 Magnolia Drive (Hillcrest Building #53)
    Harrisburg, PA 17110


    NOTE: If you happen to lose the original, you can log into your account and reprint the clearance for 6 months following the date of creation.

     Detailed Guide to Act 151 Application

  • How Do I Obtain the ACT 114 FBI Clearance?
    ACT 114-$22.60 Fee
    1. Apply online at https://uenroll.identogo.com. This takes you directly to the IdentoGO website where you can register for fingerprinting, manage your appointment, and view fingerprinting locations.
    2. Enter the Service Code: 1KG6RT. This should take you to the “Pennsylvania PDE-Colleges/Universities Teacher Education Program” page.
    3. Select “Schedule or Manage Appointment” and fill out the information appropriately. You can get fingerprinted weekdays at Millersville University (the choice is yours).  Follow the instructions in the Detailed Guide below.
    4. Print your receipt that has your UE ID number on it.
    5. After registering, get fingerprinted at an “Official IdentoGO Enrollment Center” (locations can be found on the link in step 1). You will pay at the location, not online.
    6. Submit (upload) your receipt with the UE ID number after you have been fingerprinted. You do not need to wait for the unofficial result to show in your account. (You will need to provide unofficial results when you go out in the field.*)

    *IMPORTANT NOTE: When you receive the email notification from IdentoGO that your clearance is available, wait to access your account from a computer.  You are only given one chance to save/print the document.  The link expires 30 days after you receive the email.

    Detailed Guide to Act 114 Application

     

  • How Do I Obtain a TB Test?
    Fee Varies-$15 at Health Services

    Make an appointment for a TB test. Return to the facility for a reading of the TB test within 48-72 hours.

    How to Scan Your Clearances into a PDF

    VERY IMPORTANT: Make sure you leave your healthcare facility with your TB test results written on a doctor's script note or letterhead. This must include:

    • The date the test was administered.
    • The date it was read and the results of the test.
    • An authorized signature.

    Chest X-Rays are the only clearance/test that is good for two (2) years.

    1.  MU Health Services provides TB testing at a cost of $15. You must make an appointment in order to have a TB test administered. Please see the Health Services website for contact information: http://www.millersville.edu/healthservices/index.php
    2. Private Healthcare Provider/Express Health Service (UrgentCare, MedExpress, Lancaster General Health Express, CVS, etc.)

    Make an appointment for a TB test. Return to the facility for a reading of the TB test within 48-72 hours.

     

  • PDE 6004 & Proof Of Employment Forms
  • How Do I Submit the Clearances?
    We cannot accept clearances by email.
    • To submit your clearances-
    • Only submit a complete clearance packet. 
    • Save your copies as pdfs, you can either print a file as a pdf or scan into a pdf
    • Upload  through Cognito

     

     

  • How Do I Know If My Clearances Were Processed?

    Please allow 3 business days for our office to process your clearance packet.  Within 3 business days of submitting your clearances, either your Degree Audit will be updated with a new clearance date or you will receive an email from Field Services informing you of any missing or incorrect clearances and/or TB test. 

    Incomplete packets will not be processed until all items are received.  

    Please contact us at Field.Services@millersville.edu or 717-871-5752 with any questions or concerns.

     

  • What Do I Do if I Have an Infraction ?

    If you find you have an infraction on one or more of your clearances, email Field.Services@millersville.edu to set up an appointment with the Field Services Coordinator to determine your eligibility for participation in field placements.