Clearances

For Field Placement Classes

The Department of Field Services at Millersville University requires clearances on file prior to semesters where any field experience occurs.  Clearances must be clear (no record) and valid (do not expire) for the entire semester during which there is a field experience.

Clearances are normally due by late July for the fall semester and early January for the spring semester.  An email will be sent to your MU email address with the due date.  These due dates do not apply to student teacher candidates; student teachers will receive an email regarding their due dates. Students will be dropped from their field placement classes if clearances are not submitted on time.  Incomplete clearance packets will not be accepted.

Updated clearances are not required prior to course registration.

 

New for SPRING 2020

Millersville University and the Department of Field Services is excited to announce our partnership with CastleBranch. This new partnership provides Undergraduate students with a hands on and personal experience in managing and maintaining their clearances. For more information on how to submit your clearances view the information below.

 

Deadlines

August 1st:  Clearance deadline for Fall 2020 Early Field Experience courses.

August 1st:  Clearance deadline for Spring 2021 Student Teaching students.

Fall 2020 Courses Requiring Clearances

 

Students who have met the following critera :

Option 1: Students who have not started the clearance process for Fall 2020 and are not registered for courses requiring clearances (see Fall 2020 course list above) have the option to wait to update their clearance packet until after the Fall 2020 semester ends. In order for clearances to be valid for one full academic year (through the Fall 2021 semester), it is recommended that students start obtaining clearances on or after 12/12/2020.  

Option 2: Students who have already begun the clearance process for Fall 2020, should still submit a complete clearance packet prior to the start of the Fall 2020 semester. It’s important for students to complete the process if it has already been started, so that their clearance packet is complete and valid for one full academic year. 

 

 

 

 

  • UNDERGRADUATE STUDENTS - What Clearances Do I Need?

    ACT 34 - PA Criminal Background Check & CastleBranch Account 

    1. Create your CastleBranch account at http://portal.castlebranch.com/IL83 .

    2. Select the appropriate package code.

       Option 1: Creating a New CastleBranch Account?

       *Fee $47.00

                   Package code IL86-Abuse - Background Check - Compliance Tracker - Fingerprint

       Option 2: Already have a CastleBranch Account & Need to Submit Updated Clearances?

       *Fee $39.00

                   Package code IL86re - Recheck Package

    3. Follow the instructions.

    *IMPORTANT NOTE: The fee for your CastleBranch account includes the cost of your ACT 34 PA Criminal Background Clearance. CastleBranch will request this clearance on your behalf and will automatically upload it to your account. Please print your ACT 34 clearance and keep it with your document records.

    ACT 114 - FBI Fingerprint - Fee $23.85

    1.Apply online at https://uenroll.identogo.com.

    2. Enter the Service Code: 1KG6RT. This should take you to the “Pennsylvania PDE-Colleges/Universities Teacher Education Program” page. (You must use this service code to obtain your clearance. Other codes not accepted.)

    3. Select “Schedule or Manage Appointment” and fill out the information appropriately.

    4. Print your receipt with your UEID number on it.

    5. After registering, get fingerprinted at an “Official IdentoGO Enrollment Center” (locations can be found on the link in step 1).   You will pay at the location, not online. Fingerprinting services are available at MU. For information, visit ‘Detailed FBI Instructions’ under the bullet 'How do I obtain the ACT 114 FBI Clearance" below.

    6. After you have been fingerprinted, you will receive an Enrollment Receipt with your UEID number. Upload the Enrollment Receipt to your CastleBranch account.   You do not need to wait for the unofficial result to show in your account.

    7. Upload your unofficial results to your CastleBranch account when you receive them.   Keep in your records.

    IMPORTANT NOTE: Result Access is Limited! When you receive the email notification from IdentoGO that your clearance is available, wait to access your account from a computer you can save/print from. You may only view and save/print your clearance ONCE for a limited amount of time. Make sure you are ready to save and print when you view your results. You will not be able to access it again.

    ACT 151 - PA Child Abuse - Fee $13.00

    1. Apply online at https://www.compass.state.pa.us/CWIS

    2. Create an account to apply for your ACT 151 online. When filling out the application: Please choose “Employee governed by the public school code” for the reason you are obtaining the clearance.

    3. Once you receive your clearance, upload it into your CastleBranch account. Keep in your records.

    NOTE: If you happen to lose the original, you can log into your account and reprint the clearance for 6 months following the date of creation.

    TB Test - Fee Varies ($15.00 at MU Health Services)

    VERY IMPORTANT: Make sure you leave your healthcare facility with your TB test results written on a doctor's script note or letterhead. This must include:

    • The date the test was administered  
    • The date it was read and the results of the test
    • An authorized signature.

    Chest X-Rays are the only clearance/test that is good for two (2) years.

    Keep in your records.

    1. MU Health Services provides TB testing. You must make an appointment in order to have a TB test administered. Please see the Health Services website for contact information: http://www.millersville.edu/healthservices/index.php

    2. Private Healthcare Provider/Express Health Service (UrgentCare, MedExpress, Lancaster General Health Express, CVS, etc.)

    *Make an appointment for a TB test.

    *Return to the facility for a reading of the TB test within 48-72 hours

    NSOR – National Sex Offender Registry Clearance Verification Letter – No Fee

    Required for First Year Students, Sped Prof Block 1 and Erch Prof Block 1 students ONLY

    **May take 4 weeks or more to arrive!  Plan accordingly!!**  Needed at the start of the semester.

    Keep in your records.

    1. Download the application from the DHS website at http://keepkidssafe.pa.gov/natsexoffreg/index.htm
    2. Complete the application – select ‘Volunteer’ as the reason for the request.
    3. Following one of the options on the application, submit the application.
    4. Once your application is received by DHS, it takes 14 days to process, plus mailing time, for you to receive the NSOR Verification Letter.
    5. DO NOT submit to CastleBranch – Keep with your clearance documents. It Is valid for 5 years.

    IMPORTANT NOTE:  Be prepared to show the NSOR Verification Letter to your field placement location.  You may be turned away without it.

  • POST-BACCALAUREATE & GRADUATE STUDENTS - WHAT CLEARANCES DO I NEED?
    YOU WILL CHOOSE EITHER OPTION 1 OR 2. NOT BOTH.

    Post Baccalaureate/Master’s Students Employed By a Public or Private School, or Child Care Center

    Post Baccalaureate/Master’s Students Not Employed by a School or Child Care Center

    PDE 6004 (current and updated every year)

    Act 34 Criminal Background Check

    Proof of Employment form

    (current and updated every semester)

    Act 151 Child Abuse Clearance

    Copies of your clearances on file with your district

    (regardless of date)

    Act 114 Fingerprint Clearance

     

     

    Negative TB Test or Chest X-Ray

    Contact the Department of Field Services for the submission link to upload your documents.

     

    ACT 34 - PA Criminal Background Check

    1. Apply online at https://epatch.state.pa.us
    2. Choose “Employment” for reason you are obtaining the clearance. (It cannot be a clearance obtained for volunteer purposes.)
    3. When completed, click on the “Certification Form” button and print the results page with the state seal watermark.
    4. Upload a copy of the clearance as part of your clearance packet. Keep a copy for your records.
  • How Do I Obtain the ACT 34 PA Criminal Background Clearance?
    ACT 34 - $22 Fee

    Undergraduate Students - CastleBranch will obtain your ACT 34 - PA Criminal Background clearance as part of your CastleBranch account. See Undergraduate bullet above on 'How to submit my clearances'.

     

    Post-Baccalaureate & Graduate Students - see Post-Baccalauerate & Graduate bullet above on 'How to submit my clearances'.

     

     

  • How Do I Obtain the ACT 151 PA Child Abuse Clearance?
    ACT 151-$13 Fee
    1. Apply online at https://www.compass.state.pa.us/CWIS
    2. Set up an account to apply for your ACT 151 online. 
    3. Check your account daily to see if your clearance is available (It could take up to 2 weeks before your clearance is available).
    4. For immediate processing of the ACT 151, apply in person. Take a $13 check or money order and a government issued ID to:    

    Child Abuse Registry
    Department of Human Services
    5 Magnolia Drive (Hillcrest Building #53)
    Harrisburg, PA 17110


    NOTE: If you happen to lose the original, you can log into your account and reprint the clearance for 6 months following the date of creation.

     Detailed Guide to Act 151 Application

  • How Do I Obtain the ACT 114 FBI Clearance?
    ACT 114 - $23.85 Fee
    1. Apply online at https://uenroll.identogo.com. This takes you directly to the IdentoGO website where you can register for fingerprinting, manage your appointment, and view fingerprinting locations.
    2. Enter the Service Code: 1KG6RT. This should take you to the “Pennsylvania PDE-Colleges/Universities Teacher Education Program” page.
    3. Select “Schedule or Manage Appointment” and fill out the information appropriately. You can get fingerprinted weekdays at Millersville University (the choice is yours).  Follow the instructions in the Detailed Guide below.
    4. Print your receipt that has your UE ID number on it.
    5. After registering, get fingerprinted at an “Official IdentoGO Enrollment Center” (locations can be found on the link in step 1). You will pay at the location, not online.
    6. Submit (upload) your receipt with the UE ID number after you have been fingerprinted. You do not need to wait for the unofficial result to show in your account. (You will need to provide unofficial results when you go out in the field.*)

    *IMPORTANT NOTE: When you receive the email notification from IdentoGO that your clearance is available, wait to access your account from a computer.  You are only given one chance to save/print the document.  The link expires 30 days after you receive the email.

    Detailed Guide to Act 114 Application

     

  • How Do I Obtain a TB Test?
    Fee Varies-$15 at Health Services

    Make an appointment for a TB test. Return to the facility for a reading of the TB test within 48-72 hours.

    VERY IMPORTANT: Make sure you leave your healthcare facility with your TB test results written on a doctor's script note or letterhead. This must include:

    • The date the test was administered.
    • The date it was read and the results of the test.
    • An authorized signature.

    Chest X-Rays are the only clearance/test that is good for two (2) years.

    1.  MU Health Services provides TB testing at a cost of $15. You must make an appointment in order to have a TB test administered. Please see the Health Services website for contact information: http://www.millersville.edu/healthservices/index.php
    2. Private Healthcare Provider/Express Health Service (UrgentCare, MedExpress, Lancaster General Health Express, CVS, etc.)

    Make an appointment for a TB test. Return to the facility for a reading of the TB test within 48-72 hours.

     

  • How Do I Obtain the NSOR Clearance?
    NSOR - Free

    Required for First Year Students, Sped Prof Block 1 and Erch Prof Block 1 students ONLY

    **May take 4 weeks or more to arrive!  Plan accordingly!!**  Needed at the start of the semester.

    Keep in your records.

    1. Download the application from the DHS website at http://keepkidssafe.pa.gov/natsexoffreg/index.htm
    2. Complete the application – select ‘Volunteer’ as the reason for the request.
    3. Following one of the options on the application, submit the application.
    4. Once your application is received by DHS, it takes 14 days to process, plus mailing time, for you to receive the NSOR Verification Letter.
    5. DO NOT submit to CastleBranch – Keep with your clearance documents. It Is valid for 5 years.

    IMPORTANT NOTE:  Be prepared to show the NSOR Verification Letter to your field placement location.  You may be turned away without it. 

  • PDE 6004 & Proof Of Employment Forms
  • How Do I Submit the Clearances?
    We cannot accept clearances by email.

    UNDERGRADUATE STUDENTS ONLY :

    Submit your updated clearances through your CastleBranch account at: https://portal.castlebranch.com/IL83

    *NOTES:

    1. CastleBranch will request your ACT 34 clearance on your behalf and will automatically upload it to your account. 
    2. Keep the NSOR clearance with your clearance documents. DO NOT submit to CastleBranch.

     

     

    POST-BACCALAUREATE/GRADUATE STUDENTS:

    If you are registered for a Spring or Fall course that requires clearances, you will receive an email from the Department of Field Services about 5 weeks prior to the advertised deadline date with detailed instructions on how to submit your clearances. Make sure you are checking your MU email account.

    If you do not receive an email and you are registered for a course that requires clearances, contact Field Services for the clearance submission link. This link is different than the undergraduate student link.

     

    How to turn my clearances into a PDF

  • How Do I Know If My Clearances Were Processed?

    Please allow 5 business days for our office to process your clearance packet.  Within 5 business days of submitting your clearances, either your Degree Audit will be updated with a new clearance date or you will receive an email from Field Services or CastleBranch informing you of any missing or incorrect clearances and/or TB test. 

    Incomplete packets will not be processed until all items are received.  

    Please contact us at Field.Services@millersville.edu or 717-871-5752 with any questions or concerns.

     

  • What Do I Do if I Have an Infraction ?

    If you find you have an infraction on one or more of your clearances, email Field.Services@millersville.edu to set up an appointment with the Field Services Coordinator to determine your eligibility for participation in field placements.