The Millersville University Purchasing Department is located in the Dilworth Building, 2nd floor, Suite 209 and is committed to providing timely and cost-effective procurement of goods and services to the University community. Explore the links beelow to find answers to your questions on policies and procedures. If you need assistance, please contact Ruth Sheetz or call  717-871-7884.

Office Hours 8:00am - 4:30pm Mon-Fri    Summer Hours 8:00am - 4:00pm  Mon-Fri


Each year the Department of Labor & Industry is required by statute to publish changes to the base amounts triggering the requirement for public bids, telephonic bids and/or separate bids for certain contracts.

The limit for public bidding under the portion of the School Code applicable to PASSHE was raised to $21,000 effective January 1, 2020.

Other contracts for the retention of Architects and Engineers (threshold remains at $10,000) and Consultative Services (threshold remains at $5,000 under §20-2010-A(13) of Act 188).

Notice of the increase was published in the Pennsylvania Bulletin on December 14, 2019.

PLEASE NOTE: Direct Payment Forms and Request for Vendor ID forms have been moved to the bottom of the page under "Accounting Links".

INSURANCE:  Insurance cannot be purchased and is not reimbursable.  This is due to the fact that PASSHE Universities are self-insured through the Department of General Services. This includes trip insurance, vehicle insurance, flight insurance, etc. If you have any questions regarding insurance, please contact the Purchasing Department.

Travel Information

Travel Information and Forms have been moved to Accounting:


Accidents - Risk Management

Safety & Enviromental Health Dept


Energy Star Purchasing Procedures

To more effectively protect the environment, Millersville University has adopted an Energy Star Priority Purchasing Program.

  • Millersville University purchases Energy Star equipment for both single and mass purchasing actions whenever feasible.
  • All University departments are strongly encouraged to analyze the short-term and long-term savings of Energy Star appliances over less energy models before all purchases.
  • This procedure applies to personal or departmental small appliances for offices and student rooms.  Items included but not limited to: coffee makers, microwaves, heaters, refrigerators, vending machines.
  • Please contact the Purchasing Office for questions or assistance with Energy Star procurement.

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Traveling on University business and need a rental car?

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