Grants 101

Research Compliance

  • Introduction

    Millersville University is committed to operating with integrity in full compliance with all applicable laws, regulations, and policies. Our Mission is to support the University's fundamental commitment to the highest standards of ethics, education, integrity, lawful conduct, and responsible citizenship by complying with all laws, regulations, and internal policies. We invite you to become familiar with the university's compliance requirements and incorporate them into each of your assignments and tasks.

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  • Openness in Research

    MU adheres to the principle of openness in research because of its missions of education, research, and public service. Therefore, MU does not generally conduct or permit its faculty to conduct classified or secret research at MU or under a grant administered by MU.

    MU will generally not enter into a contract nor accept a grant to carry out research if the grant or contract restrains the freedom of the University to disclose:

    • The existence of the contract or grant
    • The general nature of the inquiry to be conducted
    • The identity of the sponsor
    • The research results

    Generally, PIs must be free to publish the results of their research without prior approval of a sponsor or third party. Sponsors may be permitted a short period to review publications prior to submission in order to identify and request the removal of sponsor confidential information or to identify and take appropriate steps to protect intellectual property.

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  • Regulatory Requirements

    Sponsors, in response to legislative initiatives concerned with issues of social and fiscal accountability, have attached a variety of regulatory requirements to government assistance programs which must be satisfied in advance of, or during, the conduct of a funded project. These requirements usually call for special review processes to ensure compliance with applicable federal, state and/or University regulations and the health and safety of those involved in the project, as attested to by the signature of the principal investigator (PI) and/or the University's authorizing official. The PI is responsible for obtaining the appropriate approvals when submitting proposals involving any of the following:

    Animals in Research

    Contact: Mr. Jeffry Porter (OGSPR)


    The humane care and use of animals for research and/or teaching is the concern of IACUC. All use of living vertebrates for these purposes is subject to the Committee's prior review and approval.

    In order to approve proposed activities or proposed significant changes in ongoing activities, IACUC will conduct a review of those components of the activities related to the care and use of animals and determine that the proposed activities are in accordance with the Animal Welfare Act , the NIH "Guide for the Care and Use of Laboratory Animals", and the Public Health Service Policy on Humane Care and Use of Laboratory Animals. This same information should also be provided in the proposal as instructed in sponsor guidelines. To obtain approval, submit a Protocol Form. An assigned protocol number is necessary for the acquisition of all laboratory animals, whether or not the activity will be externally funded. Review and approval of the protocol will be verified to the sponsor by OGSPR


    Human Subjects Research

     Contact: Mr. Jeffry Porter (OGSPR) 

    Institutional Review Board

     The Institutional Review Board administration serves as the official Human Research Protections Program (HRPP) provider for MU. All individuals engaged in research that is sponsored by MU, conducted by or under the direction of any faculty, staff, or student or agent of MU in connection with his or her institutional responsibilities; conducted by or under the direction of any employee or agent of MU using any property or facility of MU; or involves the use of MU's nonpublic information to identify or contact human research participants or prospective participants must obtain MU IRB approval before beginning any research activities.

     The Institutional Review Board (IRB) must approve all proposals for projects involving the use of human subjects before a funding agency will make an award. Researchers may not begin any such research project until final, written approval has been received from the IRB.



     Contact: TBD

    Biosafety and Chemical Safety Committee

    The MU Biosafety Committee is a University-wide committee responsible for developing institutional biosafety policies and for reviewing and approving research that uses biohazards and recombinant DNA. Biohazards are biological agents and materials which are potentially hazardous to humans, animals and/or plants including infectious agents, select agents and toxins. Any research or testing activity that involves the use of biohazards or recombinant DNA requires review by the MU Biosafety Committee before a biohazardous material is acquired and before the study begins.


    Financial Conflict of Interest

    Contact:  Mr. Jeffry Porter (OGSPR)

    Key personnel on all sponsored program proposals must assess their significant financial interests and disclose any interests that may represent a potential financial conflict of interest to the Office of Research and Sponsored Programs. Only personnel who meet the definition of "Investigator" on proposals for sponsored research funding are required to submit a Significant Financial Interest Disclosure Form prior to the submission of the proposal, regardless of the nature of their significant financial interests.


    Export Control Regulations

    Contact:  Mr. Jeffry Porter (OGSPR)

    MU is committed to complying with all applicable laws and regulations regarding federal export controls, including those implemented by the Department of Commerce's Export Administration Regulations (EAR), the Department of State's International Traffic in Arms Regulations (ITAR), and the Treasury Department's Office of Foreign Assets Control (OFAC).


    Intellectual Property

    Contact:  Mr. Jeffry Porter (OGSPR)

    It is the policy of Millersville University to encourage inventions, discoveries, and the production of copyrightable and trademarkable materials by members of the institution; facilitate the utilization of such discoveries and materials to the benefit of the public, the University, and members of the University community through dissemination of results; and provide for the equitable sharing of any proceeds derived from the commercial exploitation of inventions, discoveries, copyrightable and trademarkable materials in which, pursuant to the MU policy on Patents and Copyrights, the University is deemed to have an interest


    Responsible Conduct of Research 

    Contact:  Mr. Jeffry Porter (OGSPR)

    Millersville University recognizes that maintenance of the highest standards of ethics in research is essential to the advancement of knowledge and to retaining public trust in the research and scholarly activities conducted by its faculty, students and staff. To this end all faculty, staff and students engaged in research and scholarly activities are strongly encouraged to read the "MU Guidelines on the Responsible Conduct of Research" and the "MU Policy on Misconduct in Research and Scholarship." The former provides the context for ethical conduct of research at MU and every person conducting research at MU should be familiar with the Policy on Misconduct in Research and Scholarship.


    Representations and Certifications

     Sponsors often require applicant organizations to provide signed affirmation of compliance with a variety of federal, state, local and University policies, whether or not they may be directly applicable to the proposed project. Consult OGSPR whenever such form affirmations are required. Normally the following representations and certifications are included in application materials or incorporated by reference, and, unless otherwise noted, call only for the signature of the University's authorizing official:

    •  Debt, Debarment, and Suspension
      • The University must certify that it is not delinquent on the repayment of any federal debt before an award can be made. In addition, PIs are individually required to certify that they are neither debarred nor suspended from doing business with the federal government.
    • Drug-free Workplace
      • The University is required by federal regulation to maintain both a drug-free workplace and formal drug and alcohol abuse prevention programs. The Policy Statement on Drug Free Campus is distributed by the Office of Human Resources. Applicants for individual fellowships must also certify that, as a condition of award, they will not engage in unlawful actions involving a controlled substance in conducting any funded activity.
    • Lobbying
      • Federal rules prohibit the use of federal funds to influence officials of Congress and Executive Branch agencies in connection with a specific award. University funds may be used for such activities; however, any lobbying by individuals other than regularly employed staff must be disclosed to the agency in writing.
    • Civil Rights, Handicapped Individuals, Sex Discrimination, Age Discrimination
      • With most proposals, sponsors also require the University to certify that it has on file an assurance of compliance, or will comply, with various federal, state or local nondiscrimination statutes.


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