Pre-Award
Pre-Award
To take full advantage of Pre-Awards services we request that the PI follow the timelines listed in the table below.
| Processing Timeline | Recommended Deadline |
|---|---|
| 1. Initial notification of intent to submit a proposal. | 6 weeks (30 business days) in advance |
| 2. Begin Budget Draft & Proposal | 4 weeks (20 business days) in advance |
| 3. Submit Subcontract Documents (If Applicable) | 2 weeks (10 business days) in advance |
| 4. Submit Final Budget & Justifcation | 8 business days in advance |
| 5. Submit Final Proposal to OGSPR for Submission | 6 business days in advance |
Pre Award Roles & Responsibilities
| Roles & Responsibilities | Responsible Party | Other Collaborator(s) |
| Provide guidance and resources for grants proposal development | OGSPR | |
| Provide guidance to PIs regarding specific grant announcements | OGSPR | |
| Create Team for preparing a proposal. Upload workbook checklist. | OGSPR | |
| Review Workbook Checklist and Target Due Dates | PI | OGSPR |
| Review PI-prepared proposal to ensure consistency with the sponsor's requirements and guidelines | OGSPR | |
| Prepare a complete proposal for submission to the sponsor. | PI | OGSPR consults as needed |
| Obtain official university statistics as needed to support the development of a grant. | PI | OGSPR |
| Secure approval for needed course release time based on the proposed project's budget | PI | OGSPR for personnel budget requirements |
| Prepare grant budget based on the specific resources and needs of the proposed project. | OGSPR | PI consults as needed |
| Prepare Proposal Approval Form | OGSPR | |
| Submit an approved proposal for funding to the sponsor | OGSPR | |
| Maintain funding agency's online user accounts | OGSPR | |
| Provide or obtain institutional certification letters and/or assurances as required by the funding agency | OGSPR | |
| If MU is Subrecipient: Coordinate preparation, review, and approval of University Letters of Commitment if required. | OGSPR | PI |
| Prepare, review, and approve sub-award agreements and related materials | OGSPR | |
| Assure compliance with federal and non-financial guidelines and regulatory requirements. | OGSPR | PI |
| Review and accept the Notice of Award letter on behalf of the University | OGSPR | PI |