University Survey Policy

Purpose and Scope

The purpose of this survey policy is to provide guidelines covering the administration of surveys to Millersville University students, alumni, faculty, and staff. This policy defines a survey as a broad sampling or census of information from a population of the University.

These surveys include, but are not limited to the following surveys:

  1. Paper surveys administered on-campus, either at one location or multiple locations.
  2. Electronic surveys administered on-campus, either at one location or multiple locations via a  desktop PC, laptop PC, and/or other electronic devices.
  3. Electronic surveys administered via email.

This policy applies to University students, faculty, staff, departments, committees, commissions, councils, student organizations, and external individuals or organizations.



Please secure approval for your survey by notifying the Assistant Vice President, Institutional Assessment and Planning via email.  The survey review is a separate process from any survey research project that may be subject to a review by the Institutional Review Board (IRB). This review policy focuses on the purposes of a survey and its logistical implications versus the adherence of survey guidelines for human subjects.

This review is not a substitute for an IRB review. For more information on the IRB Guidelines and Protocol, go to the IRB web page.

Planning, Assessment and Analysis is available to assist individuals or groups in developing survey proposals for review and approval.

Please direct any survey requests or questions to Planning, Assessment & Analysis at (717)-871-7871.  Please allow at least seven business days for approval.



Qualtrics is the preferred University survey tool used for electronic survey design and administration. All members of the University community—students, faculty, and staff—are eligible for a licensed, full-featured copy of Qualtrics for free, which can only be obtained from the University. To request a Qualtrics user account, please complete and submit a Qualtrics Account Request Form to the Planning, Assessment & Analysis office. Once you have obtained a username and password, you may log in to Qualtrics with the following link (Millersville Qualtrics), which you may bookmark and save for convenience. For further information and support, contact the Planning, Assessment & Analysis office (phone: 717-871-7871).