Reservation Directions

The Student Memorial Center has a variety of rooms available to reserve for business, activities, or programs that support the educational mission of the University and enhance student life on campus.  Space reservations are limited to faculty, staff, and registered on-campus student organizations only.  All external groups may rent space on campus by visiting MU Conference Services.

Please review the reservation directions below that are relevant to your campus affiliation.  

All room reservation requests are made through our online platform, Ad Astra.

  • Faculty/Staff Room Reservations
    Directions
    • Step 1 SPACE:  Review the SMC reservable spaces to determine which space(s) best supports your program.  
    • Step 2 REQUEST RESERVATION:  Once you have identified a space, click the Faculty/Staff Room Reservations link below to make your room reservation request in Ad Astra.
      • Logging into Astra does not mean you have Astra permissions. If you do not know if you have Astra permissions, click HERE to request user access and permissions.
    • Step 3 APPROVAL:  Once you have made a room reservation request, and have received a room reservation approval email from Astra, your room has been successfully reserved.  
    • Step 4 SETUP & IT SUPPORT:  If you need IT support (computers, projection, sound, podium, etc.) or a specific room setup for your program (tables, chairs, layout, etc.), you must complete the Event Setup & IT Request Form below.  
      • Note:  If this request form is not completed, your room reservation will include the standard room setup and no computer/presentation capabilities. 
      • All requests should be made at least 2 weeks in advance.  Requests made within less than 5 business days before the scheduled event cannot be guaranteed and are subject to the availability of staff and facility resources. 
    • Step 5 ARRIVAL:  Arrive to the room you reserved 10-15 minutes ahead of time to review and ensure your room is set up to your liking.  
    • SUPPORT:  Questions about your room reservation, or need to cancel your room reservation?  Contact the Info Desk at 717-871-4636 or email smc@millersville.edu

    Reserve a Room (Faculty/Staff)

     Event Setup & IT Request ForM

  • Student Org Room Reservations
    Directions
    • Step 1 SPACE:  Review the SMC reservable spaces to determine which space(s) best supports your program.
    • Step 2 REQUEST RESERVATION:  Once you have identified a space, click the Student Org Room Reservations Link below to make your room reservation in Ad Astra. 
      • NOTE:  The president of each student organization has identified up to 2 members of the organization who are permitted to utilize Astra on behalf of the organization.  Only these members are permitted to request space in Astra.  Don't know who the Astra-approved members of your organization are?  Contact Campus Life.
    • Step 3 GET INVOLVED:  Once you have requested your space in Ad Astra, login to Get Involved and register your event with Campus Life.  All student org on-campus activities MUST be reviewed and approved by Campus Life before the event can occur.  If the event is not registered in Get Involved within 10 days of reserving a room through Ad Astra, your room reservation will be canceled.
    • Step 4 SETUP & IT REQUESTS:  If you need IT support (computers, projection, sound, etc.) or a specific room setup for your program, you must complete the Event Setup & IT Request Form below.  
      • Note:  If this request form is not completed, your room reservation will include the standard room setup and no computer/presentation capabilities. 
      • IT requests should be made at least 2 weeks in advance.  Requests made within less than 5 business days before the scheduled event cannot be guaranteed and are subject to the availability of staff and facility resources. 
    • SUPPORT:  Questions regarding student org events? Contact the Department of Campus Life at 717-871-7056 or at campuslife@millersville.edu.

     Reserve a Room (student Orgs)

    Register Event on Get Involved

  • SMC Reservable Rooms