Post-Bacc and Master's Students

Required Clearances Overview and Information

A 'Complete Clearance Packet' for Post Baccalaureate/Master's students consists of all documents in either Option 1 or Option 2, depending on your situation.  Scroll down for the requirements for each option.

Upload your clearance packet through new MAX to Field Services per the instructions on the Clearance webpage   . Keep all documents in your records for future reference.

You may check your new MAX account at any time to view the Clearance ‘Dates of Issue’ on file with Field Services per the instructions on the Clearance webpage.

Contact the Department of Field Services (field.services@millersville.edu) with any questions.  Include your ID # in all communications.  

  • During times of high volume, phone/email response time and clearance processing may be delayed. For fastest response we encourage you to email your questions (include ID #). 
  • Field Services corresponds through MU email.

Review the options below to determine which option applies to your situation.  Follow the directions for that option.

What are the options?

  • Option 1 - EMPLOYED as a Teacher-of-Record OR Para-Educator

    Option 1 is available to Post-Baccalaureate/Master's students who meet the following criteria for their field experience and are not student teaching. 

    Do both of the following criteria apply to your situation?  

    1. YES!  You ARE currently EMPLOYED as a teacher-of-record or para-educator by a Public or Private School, or Child Care center,
    2. AND YES! You are completing your field experience at your place of employment.

    If both of the above criteria apply to your situation, submit the Required Clearance Documents listed below under 'Option 1 - Required Clearance Documents'.  If not, follow the instructions in Option 2.

    Option 1 - Required Clearance Documents:

    All forms and clearance documents must be submitted by the clearance deadline date. View the 'Clearance Deadlines' table on the Security Clearance webpage for date requirements and information.

    To submit clearance documents, follow the instructions for 'How To - Submit Clearance Documents' on the Security Clearance webpage.  

    1. PDE 6004 form
      • Must meet the date requirements for the semester in which you will be in the field.  View the 'Clearance Deadlines' table on the main Security Clearance webpage for date requirements.
    2. Proof of Employment form 
      • Is course specific - required each semester for the course with a field experience.
      • Submit by the clearance deadline date. 
      • Not valid for student teaching - email Field Services (field.services@millersville.edu) to request more information. 
    3. Copies of the clearance documents 
      • Copies of the clearance documents you have on file with your place of employment (regardless of date of issue on the documents).
      • Submit by the clearance deadline date. 

    Keep a copy of the completed forms with your clearance documents for your records.

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  • Option 2 - NOT EMPLOYED by a School OR will be Completing Field Experience on the MU Campus

    Option 2 is available to Post-Baccalaureate/Master's students who meet the following criteria:

    • NO - You are NOT currently employed by a school or child care center,
    • OR YES! You will be completing your field experience on the Millersville University campus.

    Complete the reqirements as listed below under 'Option 2 - Required Clearance Documents'.

    option 2 - Required Clearance Documents:

    All forms and clearance documents must be submitted by the clearance deadline date. View the 'Clearance Deadlines' table on the Security Clearance webpage for date requirements and information.

    To submit clearance documents, follow the instructions for 'How To - Submit Clearance Documents' on the Security Clearance webpage.  Some issuing agencies charge a fee for these documents.

    • ACT 34 - PA Criminal Background Check (ONLY 'Employment' status accepted!)
    • ACT 114 - FBI Fingerprint Clearance (Federal Criminal History Background Check)
    • ACT 151 - PA Child Abuse Clearance ('Volunteer' status NOT accepted!)
    • Negative TB Test (valid for 1 year)* or Chest X-Ray (valid for 2 years)
      • *Note - an additional, more recent TB Test may be necessary at the time of your field experience based on the educational partner's requirements.

    For complete instructions, document and date requirements and submission deadline information for security clearance documents, visit the Clearance webpage.  

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