International Travel Registry
International travel registrations are managed by the Office of International Programs & Services (IPS) to record important information regarding the international activities of campus stakeholders. The registry is not a travel approval process. It is meant to support the MU community in the following ways:
- Emergency Communications: The travel registry is Millersville University’s official means for sharing urgent health, safety, and security related information for those traveling abroad.
- Emergency Assistance: The travel registry enables IPS to reach travelers in the event of emergency situations. If travelers experience an emergency abroad, they have 24/7 access to assistance coordinated by IPS and the International Crisis Management Team.
- Promotion of International Activity: The travel registry allows the accurate reporting of campus-wide international activity. It provides information to campus administration regarding international collaboration, research, grants, partnership development, conference activities, and more.
- International Health Insurance: The health and safety of each member of the Millersville community are taken seriously. Therefore, those traveling abroad will have the ability to purchase an IPS-approved international health insurance plan for travelers and their dependents.
- Maintain Export Control Compliance: International travel for business/work-related purposes must undergo a review for export control compliance.
Travel Registry Form
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WHAT IS MU-RELATED INTERNATIONAL TRAVEL?
International travel is considered MU-related if one or more of the following applies:
- It is sponsored, arranged, endorsed, promoted, or administered by the university, or by university faculty or staff.
- The travel is in the course and scope of their employment at MU.
- It is financed, in full or part, through MU funding, scholarships, or sponsorship.
- It is credit-bearing, or the travel is necessary for meeting a course or degree requirement, including research at MU.
- The travel is directly related to a university-sponsored grant or contract.
- Travel is undertaken by a registered student organization affiliated with or representing MU.
Read the International Travel Policy for more information.
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TRAVELING WITH MU STUDENTS AND OTHERS
A travel registration is required for all MU employees and other participating travelers. A travel registry is designed for independent or solo travel by students, faculty, staff, alumni, and community members participating in Millersville University-related travel, and for students who may be traveling with an MU faculty or staff member. Examples of such travel may include but are not limited to:
- Attending or participating in an international conference or in a performance/show
- International student recruitment
- International partnership development or activities
- Participating in international research
- Participating in a service learning project, athletic events, or training
TRAVELING WITH STUDENTS AND OTHER PROGRAM PARTICIPANTS
Individual travelers who are not MU employees, but are on University-related travel or accompanying an employee complete the travel registration on this website. These travelers may include MU alumni or other community members.
While MU employees and community members may complete the travel registration on this website, students are required to complete a travel registration on the Study Abroad Website/Portal as they are subject to study abroad eligibility requirements.
WHEN A TRAVEL REGISTRY BECOMES A MAPS: MILLERSVILLE ABROAD PROGRAM
A travel registry means that all participants are traveling independently, that they have their own schedules/itinerary, there are no extra group activities/excursions, and that travelers are arranging and paying for their own flight, housing, and/or fees separately.
If that is not the case, then the trip is not considered a travel registry. A MU employee should be designated as a Program Leader and submit a proposal for a MAPS: Millersville Abroad Program. Students and other participants would then be required to complete a MAPS application in lieu of a travel registration.
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EXPORT CONTROL REVIEW
Your answers to the questions below will help MU determine whether any aspect of your international trip will be subject to export control regulations. Use the resources listed on the Millersville Export Controls Webpage to answer the following questions.If you answer Yes to questions 1-6 below, reach out to the Office of Grants, Sponsored Programs, and Research to sponsored.programs@millersville.edu provide additional detail to help determine if an Export Control License is required.1) Will your trip involve the use of encryption software?2) Will your trip involve nuclear, chemical, biological weapons, or missile technology?3) Will your trip involve military or space-based materials, technology, or services?4) Will your trip involve persons from sanctioned countries or travel to sanctioned countries?5) Will your trip activity involve participation of foreign nationals coming to the U.S.?6) Will data & software be published and accessible to the public through any of the following:
- Publication for distribution
- Subscriptions available without restrictions
- Website available free of charge
- Libraries open to the public
- Patents and published patent applications
- Instruction in commonly taught courses
- Presentation at an open conference or seminar
7) Will the information and software involved in your international research meet all the following criteria?- Results are from research conducted at an accredited institution of higher Education in the U.S.
- Is ordinarily published and shared broadly within the scientific community
- Is not restricted (either through written or oral agreement) for proprietary reasons or National Security Controls; and
- Is not subject to specific U.S. Government access and dissemination controls.
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(Optional) International Health and Travel Insurance
Millersville University requires all travelers participating on MU-related international travel to have international health insurance. International travel insurance is recommended but not required.
International Health Insurance
IPS understands that most adult travelers may already possess a health insurance plan that covers travel to their intended destination(s). If not, MU employees and other non-MU-related travelers are eligible to purchase health insurance through the IPS preferred vendor.
INSTRUCTIONS FOR PURCHASING INSURANCE WITH THE IPS PREFERRED VENDOR
- View the International Health Insurance plan on the International Insurance webpage.
- Click "Enroll Here" and follow the instructions provided on the website.
- Read the Eligibility Acceptance and click "I Agree"
- Select new enrollment and click "Continue"
- Submit your personal information.
- Pay close attention to the required fields.
- Select your travel dates, starting from when you are departing the U.S. through when you are returning to the U.S. Be sure to include all personal international travel that you plan to do before and after your study abroad program.
- You will then be prompted to pay online for the dates that you selected.
CONSIDERATIONS FOR USING YOUR PERSONAL INSURANCE PLAN
Review the following details to make sure you are comfortable using your current plan:
- Are you covered in only one location, or are you covered as you travel outside your host location? (Ex. You travel to Munich, Germany but take a day or weekend trip to Zurich, Switzerland)
- Are you covered if you arrive early or stay beyond the designated travel dates to do personal travel?
- Does the insurance plan include any of the following?
- Emergency medical evaluation
- Political/Natural disaster evacuation
- Repatriation of remains
- Accidental death and dismemberment
- Emergency dental coverage
- Emergency mental health coverage
- What are the coverage limits?
- What is the deductible or out-of-pocket expenses listed on the plan?
- Are pre-existing conditions included?
- What pandemic/epidemic-related health coverage do you have?
International Travel Insurance
Unlike health insurance, travel insurance is not required for Millersville travelers. However, due to the fluctuations in flight cancellations, trip delays, trip cancellations due to cancelled programs and/or getting sick, IPS highly encourages all travelers to consider purchasing an international travel insurance plan. View a sample of International Travel Insurance plans on the International Insurance webpage.
CONSIDERATIONS FOR TRAVEL INSURANCE
- Does your insurance plan cover emergency or extended housing for quarantines and/or self-isolation?
- Does your insurance plan include: trip cancellation, trip interruption, travel delay, or other coverage?
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(Optional) Register Travel with U.S. State Department
The STEP (Smart Traveler Enrollment Program) is a free service which allows U.S. citizens/nationals traveling abroad to enroll with the Bureau of Consular Affairs for updates regarding safety and security while traveling abroad. Main benefits include:
- Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
- Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
- Help family and friends get in touch with you in an emergency.
You can complete the registration on the State Department STEP Website.