International Travel Registry
International travel registrations are managed by the Office of International Programs & Services (IPS) to record important information regarding the international activities of campus stakeholders. The registry is not a travel approval process.
WHAT IS MU-RELATED INTERNATIONAL TRAVEL?
International travel is considered MU-related if one or more of the following applies:
- It is sponsored, arranged, endorsed, promoted, or administered by the university, or by university faculty or staff.
- The travel is in the course and scope of their employment at MU.
- It is financed, in full or part, through MU funding, scholarships, or sponsorship.
- It is credit-bearing, or the travel is necessary for meeting a course or degree requirement, including research at MU.
- The travel is directly related to a university-sponsored grant or contract.
- Travel is undertaken by a registered student organization affiliated with or representing MU.
Read the International Travel Policy for more information.
MU EMPLOYEES/VOLUNTEERS: In addition to a Travel Request Form through your ESS account, a travel registration on this webpage is required for all MU employees and official MU volunteers participating on MU-related international travel.
STUDENT TRAVELERS: A travel registry is designed for students traveling independently or solo on certain types of programs, and for those who may be traveling with an MU faculty or staff member on MU-related international travel. Students do NOT complete the form on this webpage - instead they must complete the travel registry on the Study Abroad Portal, because they are subject to the study abroad eligibility requirements. Email Education.Abroad@millersville.edu for more information.
OTHER MISC TRAVELERS: A travel registration is required for all non-Millersville travelers (spouses, dependents, alumni, and community members) participating on MU-related international travel. Travelers in this category may be required to register on this webpage or register on the MUAbroad Portal, depending on what MU-related travel they are participating in. If the non-Millersville traveler will be with MU students, they will be required to complete a background check.
|Travel Registry (Website)||
Travel Registry (Portal)
|MU Employees||MU Students|
|MAPS Program Leaders (Secondary)||Students of other colleges/universities & high schools|
|Community members (Ex. MU alumni, spouse, dependents) that deviate from a full MAPS itinerary.|
If MU students are doing a Travel Registry, then the following must be true:
- MU is not collecting money from student participants. They are paying their own way, ex. for flight and accommodations.
- There is no Program Leader planning group activities.
- Participants can travel independently, stay at different hotels, and follow their own itinerary while engaging in the Travel Registry activity.
If these descriptors do not apply, the trip is not considered a travel registry but a MAPS: Millersville Abroad Program. A Program Leader (MU Employee) would be required to submit a proposal for a MAPS: Millersville Abroad Program by the published deadlines and all participants would be required to complete a MAPS application rather than a travel registration.
Travel Registry Form
EXPORT CONTROL REVIEW
Your answers to the questions below will help MU determine whether any aspect of yourinternational trip will be subject to export control regulations. Use the resources listed on the Millersville Export Controls Webpage to answer the following questions.If you answer Yes to questions 1-7 below, reach out to the Office of Grants, Sponsored Programs & Research (OGSPR) at email@example.com provide additional detail to helpdetermine if an Export Control License is required.1) Will your trip involve the use of encryption software?2) Will your trip involve nuclear, chemical, biological weapons, or missile technology?3) Will your trip involve military or space-based materials, technology, or services?5) Will your trip activity involve participation of foreign nationals coming to the U.S.?6) Will data & software be published and accessible to the public through any of the following:
7) Will the information and software involved in your international research meet all the following criteria?
- Publication for distribution
- Subscriptions available without restrictions
- Website available free of charge
- Libraries open to the public
- Patents and published patent applications
- Instruction in commonly taught courses
- Presentation at an open conference or seminar
- Results are from research conducted at an accredited institution of higher Education in the U.S.
- Is ordinarily published and shared broadly within the scientific community
- Is not restricted (either through written or oral agreement) for proprietary reasons or National Security Controls; and
- Is not subject to specific U.S. Government access and dissemination controls.
(Optional) International Health and Travel Insurance
Millersville University requires all travelers participating on MU-related international travel to have international health insurance. International travel insurance is recommended but not required.
International Health Insurance
IPS understands that most adult travelers may already possess a health insurance plan that covers travel to their intended destination(s). If not, MU employees and other non-MU-related travelers are eligible to purchase health insurance through the IPS preferred vendor.
INSTRUCTIONS FOR PURCHASING INSURANCE WITH THE IPS PREFERRED VENDOR
- View the International Health Insurance plan on the International Insurance webpage.
- Click "Enroll Here" and follow the instructions provided on the website.
- Select your travel dates, starting from when you are departing the U.S. through when you are returning to the U.S. Be sure to include all personal international travel that you plan to do before and after your study abroad program.
- You will then be prompted to pay online for the dates that you selected.
CONSIDERATIONS FOR USING YOUR PERSONAL INSURANCE PLAN
Review the following details to make sure you are comfortable using your current plan:
- Are you covered in only one location, or are you covered as you travel outside your host location? (Ex. You travel to Munich, Germany but take a day or weekend trip to Zurich, Switzerland)
- Are you covered if you arrive early or stay beyond the designated travel dates to do personal travel?
- Does the insurance plan include any of the following?
- Emergency medical evaluation
- Political/Natural disaster evacuation
- Repatriation of remains
- Accidental death and dismemberment
- Emergency dental coverage
- Emergency mental health coverage
- What are the coverage limits?
- What is the deductible or out-of-pocket expenses listed on the plan?
- Are pre-existing conditions included?
- What pandemic/epidemic-related health coverage do you have?
International Travel Insurance
Unlike health insurance, travel insurance is not required for Millersville travelers. However, due to the fluctuations in flight cancellations, trip delays, trip cancellations due to cancelled programs and/or getting sick, IPS highly encourages all travelers to consider purchasing an international travel insurance plan. View a sample of International Travel Insurance plans on the International Insurance webpage.
CONSIDERATIONS FOR TRAVEL INSURANCE
- Does your insurance plan cover emergency or extended housing for quarantines and/or self-isolation?
- Does your insurance plan include: trip cancellation, trip interruption, travel delay, or other coverage?
(Optional) Register Travel with U.S. State Department
The STEP (Smart Traveler Enrollment Program) is a free service which allows U.S. citizens/nationals traveling abroad to enroll with the Bureau of Consular Affairs for updates regarding safety and security while traveling abroad. Main benefits include:
- Receive important information from the Embassy about safety conditions in your destination country, helping you make informed decisions about your travel plans.
- Help the U.S. Embassy contact you in an emergency, whether natural disaster, civil unrest, or family emergency.
- Help family and friends get in touch with you in an emergency.
You can complete the registration on the State Department STEP Website.