Steps to Working on Campus
STEP 1 - Getting Hired
Finding a Job
There is no central place on campus or online for students to find an on-campus job at Millersville. There are two approaches to take:
- Contact different professors, departments or offices directly to ask about job openings or future positions. Such as: Housing, Dining Services, Information Technology, McNairy Library, Student Memorial Center, University Store, Fitness Center, Tech Ops, Banking Center, Ticket Sales Office and others.
- Review the "Ville Daily" that is sent to your student email during the semester for new job listings.
STEP 2 - Social Security Number
Getting a Social Security Number or Letter of Ineligibility
In order to be authorized to work, receive money for work, pay taxes, or open up a bank account at certain banks in the United States, you need a Social Security number. The Social Security Number is also known as a Tax Identification Number. It is a code that the government uses to track and report on a person’s earned income.
How do I get a Social Security Number?
- First, you need a job offer from an on-campus employer.
- If you don't have a job offer, you can request a Letter of Ineligibility from the Social Security Administration office. You can show this letter to government agencies that normally require an SSN. For example, you could show this letter to the Pennsylvania State Department of Motor Vehicles instead of a valid SSN card when applying for a Pennsylvania State driver's license.
- To request the letter of ineligibility, you need to take your immigration documents (Passport, Form I-20 or DS-2029, Form I-94) (showing your ineligible status) to a Social Security Administration office. For many purposes, the ineligibility letter is considered valid for only 30 days from the date it is printed.
- Complete the "Social Security Number (SSN) On- or Off-Campus" Form via your MyGlobalMU portal. Then email IPS at International.email@example.com when done.
- Log into the MyGlobalMU portal and go to "General Services" to locate the form.
- IPS will process your request and send you the next steps to proceed with the SSN application.
- Apply for your Social Security Number at the Social Security Administration.
- You do not need to make an appointment but may experience a wait time. This process can take around 2.5 hours depending on the day/time.
The recommended local Social Security Administration office is located at 1808 Colonial Village Ln Suite 101, Lancaster, PA 17601.
What do I need to bring with me to the Social Security Office?
- The Application for a Social Security Card – Instructions are provided on the form. Let IPS know if you have any questions.
- Employment Verification Form – Your prospective employer will provide you with this form once you have completed the step in MyGlobalMU.
- Valid Passport
- Valid Form I-20 or DS-2019
- Most Recent Form I-94
STEP 3 - Clearances
In order to get paid, you will need to start the three backgrounds checks below. IPS will send you the detailed information to complete the clearance process when you indicate you have a job offer.
- Act 34 (Criminal Record Check): Before you can begin work as a student employee and be put onto university payroll, you need to complete Clearance Act 34. The first background check can be completed online and there is no fee. The results are not returned to you.
- Act 114 (FBI Federal Criminal History): The second background check requires you to register online, pay a fee, and get your fingerprints taken either on-campus or at a designated site (some UPS stores). The results will be mailed to the address you provide. You must hand in to Human Resources proof that you have begun the process, and then hand in your original copy of the clearance once it is complete.
- Act 151 (Child Abuse History): The third background check can be done online and requires you to input every address you’ve lived at for the past 10 years.
For detailed instructions on the three clearances, read the Human Resource Clearance document.
STEP 4 - Getting on Payroll
In order to get on payroll: Other paperwork needs to be completed with the Human Resources Department and Payroll Office. You must have the above clearances completed and then go in person to fill out the following forms:
- Form W-4
- Form I-9
- Request for Exception to Normal Student Enrollment Employment Requirement
International Students: All international student employees must come to the Payroll Office to complete their W-4 and I-9 forms. International students are required to bring their passport, visa, I-20 and social security card with them. For federal withholding purposes, the State System does not honor tax treaties. All International Students are required to complete their W-4 claiming Single, 1 exemption and writing NRA on line 6.
**Having a U.S. Bank account and getting Direct Deposit is highly suggested, so that you do not need to wait to get paid, and to cash a check in person**