Steps to Working on Campus

STEP 1 - Getting Hired

Finding a Job on Campus: 

To explore student employment opportunities, visit the Human Resources website. Additionally, you can reach out directly to professors, departments, or campus offices to inquire about current or upcoming job openings. Some key places to consider include Housing, Dining Services, Information Technology, McNairy Library, Student Memorial Center, University Store, Fitness Center, Tech Ops, Banking Center, Ticket Sales Office, and many others.

STEP 2 - Social Security Number

Getting a Social Security Number or Letter of Ineligibility

To work, get paid, pay taxes, or open a bank account at some U.S. banks, you need a Social Security Number (SSN), also called a Tax Identification Number. This is used by the government to track your income.

How to Get a Social Security Number

  1. Job Offer: You need a job offer from an on-campus employer.

    • Letter of Ineligibility: If you don't have a job offer, you can get a "Letter of Ineligibility" from the Social Security Administration (SSA). This letter can be used in place of an SSN for things like getting a Pennsylvania driver's license.

      1. Bring your immigration documents (Passport, Form I-20 or DS-2029, Form I-94) to the SSA office.
      2. The letter is valid for 30 days from the date it’s printed.

  2. Next Steps with IPS:

    • Complete the SSN Letter Request form

      • Be sure to fill in all required fields.

      • When asked for your employer’s contact information, provide the correct email address of the person who should verify your employment (ex. your supervisor listed in your offer letter).

    • Employer Verification

      • Once you submit your form, your employer will automatically receive an email with a link to complete their portion of the employment verification.

      • This step is required before our office can issue your Enrollment Verification Form.

    • Check your Details Carefully

      • If the email you provide is incorrect, your employer will not receive the form, and the process will be delayed.

      • Double-check the spelling of names, addresses, and email addresses before submission.

    • After submission

      • Our office will notify you when both your Employment Verification Form and Enrollment Verification Letter is ready for pickup or when it will be sent to you electronically (depending on current procedures). 

  3. Apply for SSN:

    • Visit the SSA office to apply.
    • In the past no appointment was needed, but as wait times and availability have changed it is suggested you book an appointment online.

The recommended local Social Security Administration office is located at:

1808 Colonial Village Ln Suite 101, Lancaster, PA 17601.

What do I need to bring with me to the Social Security Office? 

STEP 3 - Getting on Payroll

In order to get on payroll: Other paperwork needs to be completed with the Human Resources Department and Payroll Office. If clearances are needed for the position you are applying for, the student payroll office will send you the information to get started.  You will need to complete the following forms via the Payroll Office:

  • Form W-4
  • Form I-9
  • Request for Exception to Normal Student Enrollment Employment Requirement

International Students: All international student employees must come to the Payroll Office to complete their W-4 and I-9 forms. International students are required to bring their passport, visa, I-20 and social security card with them. For federal withholding purposes, the State System does not honor tax treaties. All International Students are required to complete their W-4 claiming Single, 1 exemption and writing NRA on line 6.

Here is additional information for student employment at MU! (Requires login)

**Setting up Direct Deposit is mandatory for all Millersville University Employees**