Request & Registration Process

Steps to Request Internship Approval and Registration

Login to Handshake with your Millersville credentials and then select Career Center - Experiences - Submit an Experience.

There are two steps in the process which must be completed in Handshake.

  • Step1:   Internship Approval Request (this confirms academic eligibility)
  • Step 2:  Registration of Internship (this step is necessary to have internship reflected on your
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Step 1: Internship Approval Request  (click here for instructions)
In this step you are requesting the department's approval of your eligibility to move forward with a credit-bearing internship.  Before completing this step, we encourage you to have a conversation with your internship coordinator about how internship credits will fit into your academic program. 

Select Step 1: Internship Approval Request from the drop-down options in Handshake Experiences.  Please complete the required fields. If you have not yet secured an internship, enter "TBD" for Employer and Job Title.  If you are unsure how to complete a field, enter "N/A".  You will also review the Policies and Procedures of Millersville University's For-credit Internship Program.  You will need to enter your department internship coordinator as the approver.  Your request will be sent to the department internship coordinator for approval in order for you to proceed with the internship search or the report/registration process.

How to Conduct your Internship Search 
Use the targeted search tools in Handshake or Careershift by logging in with your Millersville credentials to search for internships.  Use our Resume Writing Guide to create or update your résumé. You may also use the Searching for Internships webpage for links to external job boards or schedule an Internship Seeking appointment with a staff member. Submit applications and employers will contact you directly to schedule an interview.  Employers may conduct in-person, phone, or virtual interviews. 

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Affiliation Agreements & the Student's Role:

  1. Understand What an Affiliation Agreement Is: It's a formal document that establishes a relationship between Millersville University and the organization where you’ll intern. It ensures both parties understand their roles and responsibilities related to your educational experience.

  2. Standard Agreement: The standard Affiliation Agreement is a 5-year agreement. If that is accepted by your employer with no changes, no legal review is needed.  If edits are requested, The Career Center will need to work with University Legal Counsel. 

  3. Who Handles Agreements?  Affiliation Agreements are initiated and processed by The Career Center.  If changes are needed to the standard agreement, or if someone different from the contact you listed in your Step 2 needs to sign it, your employer should reach out to: Patty Taggart, Assistant Director of Experiential Learning at patricia.taggart@millersville.edu or (717) 871-7658.

    Before moving forward, contact the Career Center to check if an agreement is already in place with your internship site.

  4. Start the Internship Process Early:  Notify the employer, Human Resources or your hiring manager, early so there are no delays in starting your internship hours.

    NOTE:  A fully executed Affiliation Agreement must be in place before your internship can be registered and you can begin recording your hours. 

  5. Follow Up: Stay in communication with your internship site and the Career Center to make sure the agreement is completed and fully exexcuted before your internship begins.

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If you have already found and accepted an internship on your own, the organization must be an established, legitimate business or non‐profit organization, as evidenced by having a physical location, website, history of offering paid employment, listed telephone number, and tax ID number.  Internships may not be in an in-home business and international internships must first be approved through International Programs and Services (IPS). 

Once you have secured an internship and have all the pertinent internship information (employer name, address, phone number, website URL, supervisor name, email address, phone number, start and end dates, internship title, job description which includes specific tasks you will be completing aligned to your major/minor, hours/week and pay rate) please complete Step 2: Report/Registration of Internship.

Step 2: Registration of Internship (click here for instructions)
In this step you will provide specific details about your internship for approval by your academic department.  Select Step 2: Registration of Internship.  Complete all required fields, review the Expectations for Professional and Ethical Conduct for Millersville University Interns and the Internship Agreement - Academic Requirements.  You will need to enter your department internship coordinator to start the approval process.  

Once the form receives all the appropriate signatures, The Career Center will process your registration and your internship course will be added to your academic record and degree audit.

 

Once your Internship is Registered, you will then be contacted by The Career Center to attend a  10-15 minute orientation session.  These sessions are very important for you to attend as we will review all the academic requirements, deadline dates, policies and professional/ethical conduct for Millersville University.  

Internship for academic-credit require students to pay tuition as they would for any other credit-bearing course. 

NOTE: If you previously completed a credit-bearing internship and you want to receive credit for a second internship, you must complete Step 2:  Registration of Internship in Handshake.  If your internship is at the same organization, your job description will need to reflect an increase in responsibilities or different responsibilities.  Once approved, you must attend another orientation session, in order to receive academic credit.