Annual Notification of Student Rights Under FERPA
What is FERPA?
The Family Educational Rights and Privacy Act of 1974 (FERPA) sets forth requirements regarding the privacy of student records. FERPA governs 1) release of these records (known as educational records) maintained by an educational institution and 2) access to these records.
Millersville University has authorized the National Student Clearinghouse to act as our agent for all degree and enrollment verifications. Please visit the Clearinghouse online or contact them by phone at 703-742-4200 for questions or additional information.
Student Rights Under FERPA
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:
The right to inspect and review the student's education records within 45 days of the day the University receives a request for access.
A student should submit to the registrar, department chairperson, dean, or other appropriate official, a written request that identifies the record(s) the student wishes to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
The right to request the amendment of the student's education records that the student believes are inaccurate, misleading, or otherwise in violation of the student's privacy rights under FERPA.
A student who wishes to ask the University to amend a record should write the University official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it is inaccurate or misleading.
If the University decides not to amend the record as requested by the student, the University will notify the student in writing of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
The right to provide written consent before the University discloses personally identifiable information from the student's education records, except to the extent that FERPA authorizes disclosure without consent.
One exception, which permits disclosure without a student's consent, is the disclosure to school officials with legitimate educational interests. A school official is defined as a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); persons, contractors, volunteers, or service providers with whom the University has contracted as its agent to provide a service or function instead of using University employees or officials (for example, an auditor, collection agent or service provider such as the National Student Clearinghouse); a person serving on the Council of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the University.
Upon request, the University may disclose education records without consent to officials of another school in which a student seeks or intends to enroll.
The right to file a complaint with the U.S. Department of Education concerning alleged failures by Millersville University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
Questions regarding FERPA should be referred to the University Registrar in Lyle Hall, firstname.lastname@example.org.
Public Notice Designating Directory Information
In accordance with the provisions of the Family Education Rights and Privacy Act of 1974 (FERPA), Millersville University hereby designates the following student information as public or "directory information:"
- Name/state of hometown
- Major field of study
- Participation in officially recognized activities and sports
- Dates of attendance
- Degrees and awards received
- Full-time/part-time status
- Enrollment status (graduate/undergraduate)
- Class level
In accordance with FERPA and its underlying regulations, Millersville University may release directory information related to students without violating privacy rights. Millersville University, however, does not make directory information available to the public. Millersville University limits the release of directory information for official university purposes e.g. (1) identifying athletic team members; (2) publishing names of scholarship recipients and students on graduation and Dean’s lists; (3) issuing academic awards; (4) verifying enrollment or degree status and (5) providing such information to organizations that are officially affiliated with the University or with whom the University has a contractual relationship. See 34 C.F.R §99.37(d).
Currently enrolled students may block the public disclosure of all directory information by completing a form in the Registrar's Office. A non-disclosure block will prohibit Millersville University from releasing any of the student's "directory information;" thus, any future requests for such information from non-institutional persons or organizations will be refused.
Millersville University will honor a student's request to withhold directory information but cannot assume responsibility to contact the student for subsequent permission to release this information. Regardless of the effect upon the student, Millersville University assumes no liability as a result of honoring the student's instructions that such information be withheld.
Although the initial request for non-disclosure may be filed at any time, once such a request has been filed by a student, this request will be honored by the University until removed, in writing, by the student.
FERPA Frequently-asked Questions
What is FERPA?
The Family Educational Rights and Privacy Act (FERPA) affords you, the student, certain rights with respect to your educational record.
What are my rights under FERPA?
As a college student you have the following rights:
- to inspect and review your education records (does not include parents' financial information or University Police records
- to request amendment of your education record
- to have some control over the disclosure of personally identifiable information from your education records, except to the extent that FERPA authorizes disclosure without consent
- to file with the U.S. Department of Education a complaint concerning alleged failures by the University to comply with the requirements of FERPA
What is Directory Information?
Please see above under "Public Notice Designating Directory Information."
Can I control the release of Directory Information?
Yes, you can restrict the release of Directory Information by completing a form (available in the Registrar's Office). You should carefully consider imposing a restriction on the release of Directory Information. The limits of our student information system make it an all or nothing option; you cannot select the Directory Information items. This restriction should be reserved for extreme circumstances, such as harassment, or on the advice of a legal or medical professional.
How does FERPA impact routine procedures such as registration, grade information, and transcripts?
Anytime you conduct business with the Registrar's Office, you must present photo identification. FERPA requires student consent for the release of, or amendment to academic information. These steps help insure the privacy of your educational record.
Do my parents or other family members have access to my educational records?
A parent or guardian does not have access to your educational records without your written consent, unless your parent or guardian presents a certified copy of the most recent federal income tax form that reports you as a dependent.
Which University Officer is responsible for administering the FERPA guidelines?
The Vice President for Student Affairs is responsible for institutional compliance with the FERPA guidelines. The Office of the Registrar is responsible for the maintenance and release of the academic record. The Registrar's Office is located on the first floor of Lyle Hall. Questions or concerns about FERPA are to be directed to the Registrar.