Personnel Policies & University Information
- Photo I.D. Card
- Building Keys
- Employee Accounts
- Email Resources
- Setting Up Your Voicemail
- Faculty, Staff, and Department Contact Information
- Parking Regulations
- Campus Map
- University Closings
- Employee Safety and Health
- MU Alert
- Travel Procedures
Millersville Campus Information
- Information Technology Help Desk
- Mail Procedures
- Millersville University Store
- McNairy Library and Learning Forum
- Academic Calendar
- Department Meetings
- Using D2L
- Using Turnitin®
- Instructor Textbooks
- Course Syllabus/Outline
- Reporting Student Attendance
- Student Absences
- Delays and Cancellations
- Student Withdrawal from a Course
- Final Exam Schedules & Requirements
- Submitting Final Grades
- Grades and Grade Point System
- Grade Changes
- Academic Dishonesty and Plagiarism
- Addressing Disruptive Student Behavior
- Making an Early Alert Referral
Observation, Evaluation, and Reappointment
- Classroom Observation
Personnel Policies & University Information
Photo I.D. Card
How do I obtain a Millersville University I.D. card?
Visit Human Resources on the 1st floor of the Dilworth Building to receive a voucher for a Millersville University I.D. card. Take the voucher to the I.D. and Mail Services Office located on the 1st floor of the Boyer Building. Your new Millersville University I.D. card with your name, photo, and I.D. number will be processed.
Please visit the Millersville University ID Office (OneCard I.D. Services) webpage to learn more about the Campus I.D. Office.
Your department chair or head orders building key(s) for new employees from the Locksmith in Palmer Building. When key(s) are ready, the new employee must pick the key(s) up from the Locksmith; the new employee will be asked for identification before key(s) are issued. If you transfer departments, you are responsible to return the keys you will no longer be using to Human Resources office at the time of your transfer.
When you are leaving university employment, you must return all keys issued to Human Resources in the Dilworth Administration Building.
Please visit the Employee Accounts Overview webpage to find information on how to access your Millersville Username, myAccount@MU, and D2L accounts.
Every Millersville employee receives access to a personalized email address. This is how you will communicate with fellow associates, students, and administration offices. Please visit the Employee Email Resources to find information on accessing your email account, determining your email address, changing your password and password security, and resolving common issues and problems.
Setting Up Your Voicemail
The first time you access your voicemail, you will be guided through a tutorial prompting you to set a new password and record prompts that callers will hear when forwarded to your voicemail.
You will need to decide what your password will be (a minimum of four digits is recommended) and what message you want your callers to hear: (1) when you are in the office, but away from your desk, (2) when your line is busy and (3) when you are not in the office.
How does the phone system know when you are out of the office? You use “Change Status” option – the “8” key – and log on or log off of the telephone system. The Logon and Logoff terms are like Outlook’s email “Out of Office” function. To use them, simply access the voice mail system and push the “8” key. When the system says “You are logged in,” you are “in the office.” When the system message says “you are logged out,” you are “out of the office.”
Faculty, Staff, and Department Contact Information
Please visit the People Finder webpage to access the Faculty & Staff Directory. Please visit the University Department webpage to access the Faculty & Staff Directory by University Department.
Parking permits are required for all vehicles, all year and all hours, in order to park on the grounds of Millersville University. Parking Regulations are in effect at Millersville University around the clock all year. Parking permits are available at the University Police department. Parking Regulations are available on the Police Department website
Please view the Campus Map to navigate the Millersville campus.
In the event of inclement weather or other unusual conditions, Millersville University may either be closed or announce a delay. The University Closing Policy conveys information for the University during periods of hazardous environmental conditions regarding faculty and staff responsibilities and allowances with regard to their presence on campus for the performance of their duties.
The policy addresses: those responsible to authorize University non‐instructional operations closings and cancellation of classes; partial and full‐day suspension of University non‐instructional operations; maintenance of essential operations during University closings; announcement of University closings; University closing on weekends and evenings; cancellation, delay, or suspension of athletic events, cultural production/exhibits, alumni/development functions; student activities; and conditions for applicability of leave time.
Please visit the University Closing Policy for further details.
Employee Safety and Health
Please view the Section VIII Employee Safety and Health of the Millersville University Employee Handbook to find information on the Campus Emergency Procedures, Emergency Notification, Threat Assessment Team, Suspicious Packages or Envelopes, Bomb Threats, Fire and Emergency Evacuation Procedures, Chemical Safety/Right-to-Know, Blood Borne Pathogens and Infectious Waste, Fire Safety, Workplace Safety, Reporting Medical Emergencies, Reporting Accidents and Injuries, Personal Protective Equipment, Asbestos, Mold and Lead-Based Paint, Hazardous Waste, and the Safety Committee.
Please sign up as a new user at MU Alert to receive alerts when an incident or emergency occurs on campus.
All individuals asked to travel on official university business are required to submit a Travel Request form in advance to the Purchasing Department. The form can be found in the Forms section of the Purchasing Department’s website. The Travel Request Form is utilized to obtain necessary supervisory approval, to encumber funds, and to ensure Workers’ Compensation coverage in the event of an accident. An approved Travel Request must also be on file in the Purchasing Office prior to the prepayment of registration fees, transportation, etc.
Reimbursement to employees for official travel is made based on approved Travel Expense Vouchers. These vouchers are found in the Forms section of the Purchasing Department’s website. Travel Expense Vouchers shall be audited by the University prior to payment. Each voucher must be signed by the employee and her/his supervisor. Employees are liable for repayment of expenditures disallowed by any audit of a Travel Expense Voucher or other travel-related documents. The University does not provide employees with travel advances for official travel. All persons who travel at University expense are expected to exercise prudence and economy.
Please visit the Travel Expense Regulations Policy for mileage and reimbursement rates and other details.
The Family Educational Rights and Privacy Act of 1974 (FERPA) sets forth requirements regarding the privacy of student records. FERPA governs 1) release of these records (known as educational records) maintained by an educational institution and 2) access to these records. Please visit the FERPA for Faculty and Staff webpage for more information.
Millersville Campus Information
Information Technology Help Desk
Please visit the IT Help Desk to learn more about the IT resources available to faculty and staff.
Mail Services provides daily pick‐up and delivery of all classes of United States Mail for the campus community. All offices receive a morning pick‐up and delivery. The Biemesderfer Executive Center, all Vice Presidents’ offices, and designated high‐volume offices also receive an afternoon delivery. Intercampus mail should be addressed to a person and her/his department.
Millersville University Store
Please visit the Millersville University Store to easily and quickly find and adopt textbooks for all of your classes.
McNairy Library and Learning Forum
Please visit the McNairy Library and Learning Forum to learn more about the resources available to faculty and staff.
Please see the Academic Calendar to view the academic calendar by semester and year.
Adjunct faculty members are invited to the department meetings for the departments with which they are associated.
D2L is Millersville University’s online education platform powered by Desire2Learn.
Please visit the D2L Resource Space for information on the D2L database including accessing D2L, getting started, getting help, account settings, binder, blog, calendar, checklist, class list, collaborate, content, course management, discussions, Dropbox, email, grades, groups, locker, my media, notifications, profile, quizzes, surveys, self-assessments and more.
Please visit the D2L Login to access the online education platform.
Turnitin® tools such as Plagiarism Detection and GradeMark may be used independently of D2L or within D2L. When the tools are used within D2L, they integrate with the Dropbox tool. For information using Turnitin® GradeMark independently of D2L, please visit the Turnitin® GradeMark wiki to learn more information on creating an instructor account, creating a class, enrolling students, creating an assignment, and helping students get started.
Please visit the Millersville University Store to easily and quickly find and adopt textbooks for all of your classes.
Adjunct faculty members are expected to share a comprehensive, detailed course outline with students at the start of the semester. Depending on the department and college in which the adjunct faculty member is teaching, specific language and formatting may be required. Adjuncts should discuss syllabi expectations with department chairs.
In addition to any departmental and college expectations, all university faculty members are required to include the following language with reference to Title IX procedures on campus:
Millersville University and its faculty are committed to assuring a safe and productive educational environment for all students. In order to meet this commitment, comply with Title IX of the Education Amendments of 1972, 20 U.S.C. §1681, et seq., and act in accordance with guidance from the Office for Civil Rights, the University requires faculty members to report to the University’s Title IX Coordinator incidents of sexual violence shared by students. The only exceptions to the faculty member’s reporting obligation are when incidents of sexual violence are communicated by a student during a classroom discussion, in a writing assignment for a class, or as part of a University-approved research project. Faculty members are obligated to report to the person designated in the University Protection of Minors policy incidents of sexual violence or any other abuse of a student who was, or is, a child (a person under 18 years of age) when the abuse allegedly occurred.
Information regarding the reporting of sexual violence, and the resources that are available to victims of sexual violence, is available at https://www.millersville.edu/title-ix/index.php
The Drop Period extends through the first five days of class. The Add period extends through the end of the day on Wednesday of the second week of class.
Students who drop a course during the Drop Period have no record of the dropped course on their transcript, nor does the course count as an official attempt at the course. After the Drop Period has passed, a student may withdraw from a class until the end of the 10th week of class. A withdrawal is recorded as a grade of “W” on a student's transcript, and counts as an attempt at the course. A student is only allowed to attempt a course 3 times.
Please review the Millersville University Drop/Add Policy.
Please visit the Registrar’s Office or view the Registration Guide to find specific information and dates for the current registration and drop/add period.
Please review the Classlist Information for Instructors wiki to find information on class lists including adding instructors, adding students, changing a person’s role, removing students, requesting access for a guest, understanding the announcer role, understanding the guest role, and understanding the observer role.
Reporting Student Attendance
At the beginning of the fall and spring semesters, faculty will report to their department secretaries the names of any students registered in their classes who fail to attend both of the first two class meetings. Exceptions are permitted if students have contacted the faculty to make special arrangements. Please review the Drop for Non-Attendance Policy for more detailed information.
The university recognizes certain kinds of excuses as extenuating for the purposes of making up work. They include personal illness, death or critical illness in the family, participation in a University-sponsored activity, jury duty, military duties, or religious holidays. If a faculty member is satisfied that the excuse is appropriate and properly documented, then the student is entitled to make up work missed, at the convenience of the faculty member. Course policies concerning excuses and makeups are best explained at the start of the course and in the syllabus. Faculty members should be consistent in their application. Please review the Class Attendance Policy for more detailed information.
Delays and Cancellations
In the event of inclement weather or other unusual conditions, Millersville University may either be closed or announce a delay. If a delay is announced, all classes scheduled to run in their entirety before the announced opening time are canceled. However, students should plan to attend all classes that begin at the announced opening time or would normally be in progress as of the announced opening time. In the event that the University closes, all classes and University offices will close at the announced time. Please review the Policy on Delays and Cancellations for more information.
Student Withdrawal from a Course
The notation made on a student’s record about a withdrawn course depends on when the student withdraws. Please review the Graduate Studies Withdrawal from a Course Policy and the Undergraduate Studies Withdrawal from a Course Policy for detailed information.
Although faculty members may schedule office hours at convenient times that fit their schedule, the CBA stipulates that all full-time faculty members must schedule a minimum of five weekly office hours spread across three or more days of the week.
Please review the Winter and Summer Office Hours Policy for more information on full-time and part-time faculty office hour requirements.
Final Exam Schedule & Requirements
The last week of the semester will be restructured into two-hour time blocks. The blocks must be used either for a final examination or a class meeting. Please review the Final Exam Schedule for specific details.
University policy dictates that a final examination should not count for more than one-third of a student’s course grade.
Submitting Final Grades
Grades recorded in Desire2Learn are NOT automatically transferred to the Banner grading system. The same is true of assessments for education majors. Faculty must submit final grades for these courses directly into Banner using the final grade menu on their web accounts.
During finals week of each semester, the Registrar’s office sends out an email with specific details on submitting grades. Check your Millersville email during the last week of the semester for these details or contact the registrar’s office. The office will provide a detailed “Web Grading Users Guide” that includes relevant dates and expectations for the semester.
Grades and Grade Point System
Each instructor establishes his or her own grading policy and states it clearly and in writing at the beginning of the course. Sufficient measures are built into each course structure to evaluate student achievement.
Please review the Grades and Grade Point System Policy for Undergraduate Studies. Please review the Grades and Grade Point System Policy for Graduate Studies.
Please view the D2L Grades wiki for information on grades in D2L including accessing grades, changing the max point for a grade item, clearing all grades for a grade item, creating an extra credit grade item, exporting data from grades, releasing final grades, releasing final adjusted grades, releasing final calculated grades, using grades with Excel, and viewing grades of someone who withdrew.
It is a student’s responsibility to review grade reports upon receipt. The Registrar can verify only grades submitted by a professor. Grade changes can be made only by the professor issuing the grade with the approval of the department chairperson and school Dean. Changes must be in writing and submitted within two months from the date of issue (summer months excluded). Please review the Grade Changes Policy for more detailed information.
Academic Dishonesty and Plagiarism
Academic dishonesty and plagiarism are unacceptable within the University Community. Those who engage in such conduct are subject to discipline.
Please review the Academic Dishonesty and Plagiarism Policy for detailed information on plagiarism and academic dishonesty.
Addressing Disruptive Student Behavior
Please review the Addressing Disruptive Student Behavior Guide for Millersville University Faculty for more information on preventive measures faculty can take, threatening or alarming behavior, your rights as a faculty member, and suggestions for responding to disruptive behavior.
Making a Well Student Check
When adjuncts are concerned about the academic or personal well-being of a student, they should complete a well-student reference at: https://www.millersville.edu/advisement/well-student-check.php. This reference will initiate a check-in with Academic Advisement.
Observation, Evaluation, & Reappointment
As part of every adjunct faculty member’s evaluation process, each faculty member will be observed by colleagues, and the department chair (or designee). Each faculty observer is available to discuss the observation with the faculty member and will write an observation report. This is meant to be a supportive and formative process – one in which open communication and collaboration is encouraged. Nothing is written and included in the report that has not first been shared with the faculty member. Each faculty member will have a department evaluation committee that is responsible for submitting a report to the department chair once each academic year.
Adjunct faculty: observed once by the department chair (or designee) and once by a colleague per semester. Reports are due to the department chair around November 1st.
Each adjunct faculty member’s evaluation process includes obtaining student evaluations in every class taught during each semester. The evaluation process takes approximately 15 minutes, and is to be done at the beginning of a class meeting period around the 12th week of the semester. An email announcement will precede the evaluation period, and the evaluations will be placed in the instructor’s mailbox the previous week so that appropriate planning can occur.
The evaluations are sealed and returned to the department office by a student in the class. Faculty will receive the results of the evaluations several weeks after the semester has concluded. Spring evaluations are utilized for reappointment materials during the following year. The evaluation of summer courses is optional.
The faculty member’s responsibility during the reappointment process is to provide the department committee with an updated vita.
- An updated curriculum vita should be provided the month prior to the due date for the report:
- Adjunct faculty: October 1st
- Department evaluation committee reports are due to the department chair:
- Adjunct faculty: November 1st
It is also highly recommended that each faculty member maintain a portfolio of work that can be shared with the committee, department chair, and dean upon request. Additionally, it is beneficial to include a written reflection on teaching, scholarship, and service accomplishments.
Coordinator: Dr. A Nicole Pfannenstiel